Payroll/benefits Assistant

1 week ago

Victoria, British Columbia, Canada Camosun College Full time

GENERAL STATEMENT

The Payroll/Benefits Assistant is responsible for the preparation, distribution, and accuracy of an in-house computerized payroll system in accordance with the terms and conditions outlined in the collective agreements, College policy, and in conjunction with Canada Revenue Agency (CRA), Employment Standards, and Service Canada, and other applicable legislation, governing agencies and acts.

Under supervision of the Coordinator Payroll/Benefits, the Payroll/Benefits Assistant communicates closely with Human Resources and Finance to ensure employee information impacting payroll and employment status is processed effectively.

Other major responsibilities include generating reports from the college's Human Resources Information System (HRIS), action appropriate departmental verifications, payroll adjustments, and data entry to update the system, maintaining an accurate personnel benefits database, and responding to payroll inquiries including employee assignments and collective agreement queries, employee concerns, and other related matters.


TYPICAL DUTIES

  • Accurately prepares and processes, within strict deadlines, all pertinent payroll information for biweekly payrolls which include: salaried management staff, CCFA and BCGEU faculty, CUPE support staff, student employees, and monthly contracted employees (routinely five payrolls per month);
  • Verifies employee assignments and timesheet details are complete as required for processing, ensures employee information is accurate, and maintains the integrity of the employee's computerized payroll records;
  • Ensures payroll transactions are accurate and in compliance with and applicable collective agreements and legislation;
  • Analyses problems and uses sound judgment when dealing with highlyconfidential and/or sensitive issues;
  • Acts as the primary contact between employees and benefit carriers including assisting employees with completing enrollment forms in person and by all other means of communication, responding to, reviewing, and researching inquiries regarding benefit coverage; maintains a variety of related records, lists, and reports;
  • Follows up on employee benefit arrears and pay discrepancies, requests reimbursements from employees for any outstanding debts, and frequently monitors delinquent accounts. Unusual and/or debts of an extreme nature are referred to the Coordinator Payroll/Benefits;
  • Verifies accuracy of payroll output; transmits the payroll electronically to bank, confirms the transmission amounts, follows up and corrects any payroll deposit rejections; troubleshoots and takes appropriate steps, as required, to generate accurate transactions;
  • Responsible for printing and distribution of pay statements and manual cheques; calculate offcycle manual cheques, as required, within proper accounting procedures and integrates information with HRIS;
  • Responsible for the accurate and timely processing of salary, benefit, and pension adjustments;
  • Performs complex calculations and analysis for salary adjustments, Pension service buybacks, retroactive payments, and other related pay adjustments;
  • Create and maintain positions within Colleague by using the appropriate cost centres provided by budget officer;
  • Actions requests from budget officers to perform salary cost centre changes;
  • Reconciles payments and deductions, weekly and monthly, to HRIS totals. Prepares reports, remittance vouchers, and electronic transfers for payroll deductions to various government, benefit carrier, union, financial, charitable, and other agencies;
  • Audits and reconciles yearend payroll totals to HRIS totals and accounting records, and produces yearend documentation including T4 (and T4 amendments), T4 Magnetic Media Transmittal, and pension disability start & stop forms, enrolment, resignation and termination forms;
  • Provides data, as requested, for purposes of collective bargaining;
  • Assists in the design and creation of Colleaguegenerated reports and compiles other payroll reports as required for use in various departments within the College and with outside vendors;
  • Responds to enquiries from the college community, federal government, benefit carriers, Pension Corporation, financial institutions, unions, lawyers, ICBC, WSBC, and other external bodies by providing guidance, information, and explanations on payrollrelated issues;
  • Provides oneonone demonstrations of payrollspecific tools, including the online Pension Purchase of Service, the Pension Estimator, and the statutory holiday calculator, in order to ensure accuracy of information, compliance with applicable collective agreements and legislation;
  • Maintains uptodate knowledge of applicable legislation, Pension Corporation and/or Canadian Payroll Association information, and updates that directly affect payroll matters;
  • Contributes to the ongoing development of the department by supporting and sharing knowledge with other team members;
  • In collaboration with

  • Payroll & Benefits Coordinator

    7 days ago

    Victoria, British Columbia, Canada Glenlyon Norfolk School Full time

    Glenlyon Norfolk School (GNS) is an independent day school from JK-12 that is a caring and thriving community.As one of fifteen IB World Continuum schools in Canada offering three International Baccalaureate programs, GNS is proud of its unique 'IB Advantage': a 21st-Century education which educates the whole child and creates global thinkers.Payroll &...

  • Payroll Officer

    7 days ago

    Victoria, British Columbia, Canada Zetron, a Codan Company Full time

    THE POWER TO RESPOND AND BE HEARD:Headquartered in Redmond, WA, USA, with centers of engineering excellence in Victoria, BC, Canada, and Brisbane, QLD, Australia, Zetron currently has over 40,000 console positions, hundreds of established partners and value-added resellers, and coverage in more than 100 countries. Zetron is an established global leader in...

  • Benefits Specialist

    7 days ago

    Victoria, British Columbia, Canada School District #61 (Greater Victoria) Full time

    Full Time Continuing Position(Subject to Internal Staffing Process)The Greater Victoria School District #61 is looking to hire a Benefits Specialist. This is a full time, continuing position working 35 hours per week.The Greater Victoria School District provides public educational services to over 20,000 students in the Greater Victoria Area, encompassing...

  • Payroll Administrator

    7 days ago

    Victoria, British Columbia, Canada The Corporation of The City of Victoria Full time

    Job Description:Competition #23/24Internal/External PostingClosing date: February 7, 2023***Payroll Administrator (Auxiliary)Finance DepartmentPOSITION FUNCTIONPrepare payrolls for salaried and hourly paid employees.KEY DUTIESMaintain payroll master records including employee name, pay rate, benefits and deductions; calculate adjustments such as senior pay...

  • Payroll Administrator

    1 week ago

    Victoria, British Columbia, Canada Victoria Cool Aid Society Full time

    This is a unique opportunity to work with an innovativenot-for-profit, in an environment that is committed to working with clients,staff, and community through continuous learning, creativity, andcollaboration. We offer a range of benefits including 100% employer paidhealth and dental benefits, Municipal Pension Plan, employee and familyassistance program,...

  • Payroll Administrator

    1 week ago

    Victoria, British Columbia, Canada Sony Pictures Imageworks Full time

    Sony Pictures Imageworks is located on the unceded traditional territory of the Musqueam, Squamish, and Tsleil-Waututh First Nations. We are committed to respecting traditional lands, and working with communities towards reconciliation.Sony Pictures Imageworks Canada Inc.725 Granville Street, 5th FloorVancouver, British Columbia, Canada, V7K 1Y4Project...

  • Global Payroll Manager

    1 week ago

    Victoria, British Columbia, Canada Insight Global Full time

    Candidates must be legally authorized to work in Canada Job Description Insight Global is looking for a Global Payroll Manager to join our client locally in British Columbia. This is a permanent role that would be fully remote. The ideal candidate for this role should possess a minimum of 5 years of experience working within a Payroll Management capacity...

  • Payroll Appointments Clerk

    1 week ago

    Victoria, British Columbia, Canada University of Victoria Full time

    Organizational Unit- University of Victoria -> VP Finance and Operations -> Financial Services -> Payroll- Location- University of Victoria - Victoria, BC V8W 2Y2 CA (Primary)- Posting Close Date- 9 June 2024- Please note that positions will close at 4 p.m. on the closing date.- FTE- 1.0- Salary Grade- $4, $4, Additional Posting Information:N/ASalary posted...

  • Payroll and Accounts Payable Administrator

    7 days ago

    Victoria, British Columbia, Canada Oak Bay Marine Group Full time

    Oak Bay Marine Group is searching for a dynamic Payroll and Accounts Payable Administrator to join their collaborative accounting team in _Victoria, BC_. If you are a detail-oriented multitasker with a passion for service and teamwork and you bring a combination of payroll and accounts payable experience, we would love for you to join our teamBeing a crew...

  • Payroll and Benefits Manager

    7 days ago

    Victoria, British Columbia, Canada the Ladders Full time

    Posting TitlePayroll and Benefits Manager Broadmead CarePosition ClassificationABC AccessUnionN/AWork OptionsLocationVictoria, BC V9B 6X2 CA (Primary)Salary Range$97, $103,500.00 annuallyClose DateJob TypeRegular Full TimeTemporary End DateMinistry/OrganizationBC Public Service -> Other Pu

  • Payroll Coordinator

    7 days ago

    Victoria, British Columbia, Canada Terra Archaeology Full time

    Payroll CoordinatorVictoria OfficeRange: $30 to $32About usTerra Archaeology is a leading provider of professional archaeological consulting services throughout British Columbia. The company has multiple partnership businesses that rely on Business support team. Our work is conducted at the request of First Nations, federal and provincial government agencies...

  • Payroll Service Manager

    7 days ago

    Victoria, British Columbia, Canada NOVA ACCOUNTING INC. Full time

    Education: College/CEGEP Experience: 2 years to less than 3 yearsTasks: Hire, train, direct and motivate staff Assist staff with administrative or technical problems Plan, administer and control budgets for client projects, contracts, equipment and supplies Plan, develop and organize the policies and procedures of establishments Prepare payroll Ensure...

  • Payroll Service Manager

    7 days ago

    Victoria, British Columbia, Canada NOVA ACCOUNTING INC. Full time

    Education: College/CEGEP Experience: 2 years to less than 3 years AccountingTasks: Hire, train, direct and motivate staff Assist staff with administrative or technical problems Plan, administer and control budgets for client projects, contracts, equipment and supplies Plan, develop and organize the policies and procedures of establishments Prepare payroll...

  • Payroll and Accounts Payable Administrator

    7 days ago

    Victoria, British Columbia, Canada Hotel Grand Pacific Full time

    Empty headingThis is a full-time, onsite position working Monday to Friday, with weekend work occasionally required around stat holidays. We also offer the option of flexible schedules.If you're looking for a professional work environment in an exciting industry with great perks, we encourage you to apply.Key Duties & Responsibilities: Administer an accurate...

  • HR Payroll Implementation Consultant

    1 week ago

    Victoria, British Columbia, Canada Unit4 Full time

    COMPANY DESCRIPTIONWe are in Business for People, empowering people in service organizations with innovative Enterprise and Business software solutions. We've innovated and taken a new approach to delivering ERP that works for people. Self-driving, adaptive and intuitive software that is changing the way people work. Our solutions empower people and deliver...

  • Assistant Financial Department Manager

    1 week ago

    Victoria, British Columbia, Canada IDM Youth Services Full time

    IDM Youth Services Inc. has been providing therapeutic, all-inclusive, residential, group living facilities for youth in the care of the Ministry of Children and Family Development in Victoria, British Columbia since 2010. From its small beginnings to its current state, IDM has always dedicated superior care to the youth we serve.We are currently looking for...

  • Office Assistant

    7 days ago

    Victoria, British Columbia, Canada West Coast Human Services Full time

    OFFICE ASSISTANT WCHSResponsibilities:- answer phone, route messages- assist planning meetings- bookkeeping- pay bills- maintain website and face-book page- update policies- order and stock supplies- help staff with forms, benefits- help to organize the facility- assist with payroll- file system upkeep- banking- book equipment repairs- assist clients when...

  • Property Assistant

    1 week ago

    Victoria, British Columbia, Canada Capital Regional District Full time

    Property Assistant - Maintenance & Accounts Services:Planning & Protective Services - Capital Region Housing CorporationCompetition Number: 23/032Employment Type: Auxiliary (Approximately one year term)Hours of Work: 70 hours bi-weeklyRate of Pay: $34.70 to $36.80 per hour (plus 14% in lieu of benefits)Job SummaryThe Property Assistant is responsible for the...

  • Veterinary Office Administrative Assistant

    7 days ago

    Victoria, British Columbia, Canada Glenview & Eagle Rise Animal Hospitals Full time

    Wide Pay Range posted to reflect position ranging from Office Administrative Assistant to a Co-Manager Position, depending on qualifications, skills and previous experience.Glenview Animal Hospital and Eagle Rise Animal Hospital provide compassionate and highly skilled veterinary healthcare to companion animals in the greater Victoria area. To accomplish...

  • Office Assistant

    7 days ago

    Victoria, British Columbia, Canada KSN Law Full time

    As our Office Assistant, you will work closely with the executive team to help with the administrative tasks. You must be committed to ensuring that all executive level personal and business tasks are completed accurately and on time. This position is perfect for an experienced professional who is looking for an opportunity to learn about the executive suite...