Ft Western Student Iii
1 week ago
About Western:
Since 1878, Western University has been committed to serving our communities through the pursuit of academic excellence and by providing students, faculty, and community members with life-long opportunities for intellectual, social, and cultural growth.
We seek excellent students, faculty, and staff to join us in what has become known as the "Western Experience" - an opportunity to contribute to a better world through the development of new knowledge, new abilities, new connections, and new ways to make a difference.
About Us:
The Faculty of Education's mission is to transform education and transform lives by leading and contributing to teaching excellence in research-intensive academic and professional programs, and through world-class research that produces measurable and high-quality social impact that benefits society.
We are committed to enhancing equity and accessibility for all learners, and culturally and socially responsive knowledge brokering and mobilization.
Responsibilities:
The Human Resource Assistant (FT Western Student III) will provide administrative support to the Faculty Affairs Coordinator, Administrative Coordinator, and Director of Administration for the lifecycle of human resource and (some) financial deliverables for full and part-time faculty, staff, and student positions.
Under the direction of the Director of Administration and/or Administrative Coordinator, the role will support a wide range of HR and financial processes in a very busy academic environment.
The role will be exposed to numerous collective agreement processes and involved in recruitment, orientation, and HR and financial management deliverables.
Key Responsibilities:
- timely and accurate administration of employment contract requests and associated processes through various systems
- disseminating information and answering questions related to employment and Western-specific policies and practices
- assistance with new employee orientation information dissemination and events
- review and creation of Standard Operating Procedures (SOPs) for HR-related processes
- processing graduate student and USRI student appointment notices and contracts
- paperwork and data keeping associated with collective agreement processes (including performance review, workload, promotion and tenure, etc.,)
- the creation and review of honourariums, NCNERs, pay requisitions, (some) payroll, etc.,
- expense report and professional development allowance submission reconciliation and policy clarification
- tracking of applicant qualifications in spreadsheets and other systems
- adhering to and counselling others on Western HR and financial policies and procedures
- evaluating employee expense reports for accuracy and adherence to policies
- participation in the creation and review of new staff orientation materials, strategies, and events
- filing and data entry related to HR and Finance opportunities to be part of interviews and hiring committees will be provided as available
Qualifications:
Education:
- Enrollment in Western's Continuing Studies Diploma in Human Resources Program
- Minimum 2 years of college or university
Experience:
- 1+ year of work experience (administration preferred) is preferred
- Experience in an academic environment is beneficial but not required
- Skills, Abilities & Expertise:
- Written and verbal communication skills to express ideas clearly, and adapt communication style to suit the situation and audience
- Ability to maintain a positive, outgoing attitude with genuine customer service orientation
- Reliable and dependable with the ability to consistently work assigned schedule
- Ability to follow detailed and/or complex processes and practices with high attention to detail
- Demonstrates integrity and works in accordance with Western¿s policies and procedures
- Ability to multitask and maintain an organized work environment
- Computer skills with Microsoft Office, with the ability to learn and use new software programs as required
- Personable and courteous in working relationships with colleagues, students and the public
- Ability to prioritize and organize a fluctuating work load
- Ability to work independently and effectively as a member of the team to achieve department goals
- Ability to work in a manner that is compliant with confidentiality requirements as applicable
Why Western?:
Consideration of applicants will include an assessment of previous performance, experience, and qualifications. Applicants should have oral communication skills in English.
Western Values Diversity:
Please Note:
We thank all applicants for their interest; however, only those chosen for an interview will be contacted.
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