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Receptionist - Competition 2024-045 (Repost)
7 days ago
Receptionist Competition Repost)
First Nations Advocate Office
Full-Time Permanent
Closing Date:
June 6, 2024
Position Summary
Under the direction of the Director of Children and Families, the incumbent is responsible for providing a wide range of comprehensive reception and administrative duties.
Key Responsibilities
- Serve as a first point of contact for all public inquiries.
- Respond to external and internal inquiries timely and professionally.
- Screen incoming client calls and refer to appropriate staff.
- Identify urgent inquiries and follow up as required.
- Maintain an effective log of all incoming calls.
- Available to provide administrative support for the office when required.
- Organize weekly child minding for FNFAO workshops.
- Maintain ongoing communication with FNFAO Facilitators to ensure an accurate number of child minders are onsite for workshops.
- Receiving, documenting, and processing incoming mail daily, photocopying and distribution of mail to appropriate staff members on daily basis.
- Photocopying, documenting, and processing of incoming and outgoing faxed materials daily.
- Coding faxes and Xerox Machine.
- Coding and entering mail in excel program.
- Track office supply inventory and help identify supply requirements.
- Assisting in the logístical planning and general organizing of conferences and meeting when required.
- Generally, assist other support staff wherever required or directed by supervisor or senior management.
- General upkeep of the photocopier, fax machine equipment. Dealing with front desk public enquires. Other duties as required.
Qualifications
Education & Experience
- Must possess postsecondary training from a recognized college or technical institute or a combination of two year's related experience an/or education/training.
- Must be able to work well under pressure and meet deadlines.
- Excellent administrative, editing, organizational skills and research abilities.
- Knowledge of general office procedures, practices, maintains confidentiality and office equipment operations.
- Knowledge of First Nation culture, history, and issues.
- Excellent interpersonal skills and ability to work cooperatively as a part of an interdisciplinary team of professionals.
- Ability to communicate effectively, both orally and in writing, demonstrated empathy.
- Demonstrated ability to work independently with mínimal supervision.
- Proficient with Microsoft office Word, Excel, Power Point and Outlook, and accurate typing speed of 60 wpm.
- Adhere to AMC policies and procedures with specific attention to attendance, and professional ethics.
- Must have a current satisfactory Criminal Record Check, and Clear Child Abuse Checks.
Human Resources
Assembly of Manitoba Chiefs
**14th Floor, 275 Portage Avenue, Winnipeg, Manitoba R3B 2B3
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