Receptionist - Competition 2024-045 (Repost)

7 days ago


Winnipeg, Manitoba, Canada Assembly of Manitoba Chiefs Full time

Receptionist Competition Repost)

First Nations Advocate Office

Full-Time Permanent

Closing Date:
June 6, 2024


Position Summary


Under the direction of the Director of Children and Families, the incumbent is responsible for providing a wide range of comprehensive reception and administrative duties.


Key Responsibilities

  • Serve as a first point of contact for all public inquiries.
  • Respond to external and internal inquiries timely and professionally.
  • Screen incoming client calls and refer to appropriate staff.
  • Identify urgent inquiries and follow up as required.
  • Maintain an effective log of all incoming calls.
  • Available to provide administrative support for the office when required.
  • Organize weekly child minding for FNFAO workshops.
  • Maintain ongoing communication with FNFAO Facilitators to ensure an accurate number of child minders are onsite for workshops.
  • Receiving, documenting, and processing incoming mail daily, photocopying and distribution of mail to appropriate staff members on daily basis.
  • Photocopying, documenting, and processing of incoming and outgoing faxed materials daily.
  • Coding faxes and Xerox Machine.
  • Coding and entering mail in excel program.
  • Track office supply inventory and help identify supply requirements.
  • Assisting in the logístical planning and general organizing of conferences and meeting when required.
  • Generally, assist other support staff wherever required or directed by supervisor or senior management.
  • General upkeep of the photocopier, fax machine equipment. Dealing with front desk public enquires. Other duties as required.
    Qualifications

Education & Experience

  • Must possess postsecondary training from a recognized college or technical institute or a combination of two year's related experience an/or education/training.
  • Must be able to work well under pressure and meet deadlines.
  • Excellent administrative, editing, organizational skills and research abilities.
  • Knowledge of general office procedures, practices, maintains confidentiality and office equipment operations.
  • Knowledge of First Nation culture, history, and issues.
  • Excellent interpersonal skills and ability to work cooperatively as a part of an interdisciplinary team of professionals.
  • Ability to communicate effectively, both orally and in writing, demonstrated empathy.
  • Demonstrated ability to work independently with mínimal supervision.
  • Proficient with Microsoft office Word, Excel, Power Point and Outlook, and accurate typing speed of 60 wpm.
  • Adhere to AMC policies and procedures with specific attention to attendance, and professional ethics.
  • Must have a current satisfactory Criminal Record Check, and Clear Child Abuse Checks.

Human Resources

Assembly of Manitoba Chiefs
**14th Floor, 275 Portage Avenue, Winnipeg, Manitoba R3B 2B3

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