Project Coordinator

2 weeks ago

Ottawa, Ontario, Canada Black & McDonald Limited Full time

BUILD YOUR CAREER AT BLACK & MCDONALD


Black & McDonald is an integrated, multi‐trade service provider that safely delivers high quality construction, facilities management, and technical solutions.

We are a family-owned and family-run company that employs thousands of highly skilled and talented professionals across North America.

With over 100 years of diverse market experience, we are a forward‐thinking organization with a strong track record of delivering operational excellence and customer-focused solutions that stand the test of time.


ABOUT THIS CAREER OPPORTUNITY

Duties and responsibilities include but are not limited to:

  • Assisting the Facility Manager in maintaining project documentation such as project budgets, project schedules, scope statements, project plans and project safety documentation.
  • Creation of project work orders, purchase orders and managing of invoices to ensure accurate allocation of project costs.
  • Controlling project schedules, coordinating subcontractor access and communicating progress of the project(s) to the respective clients and stakeholders.
  • Supporting the Alternate Company Security Officer (ACSO) with subcontractor security clearance process and documentation requirements, while ensuring Site Access requests are submitted and approved as per site directives.
  • Communicating with client and other facility occupants to ensure customer satisfaction.
  • Coordinating with the Quality Control Officer to perform inprocess and final inspections. Support the Quality Control Officer in correcting any quality concerns, actioning corrective measures, or resolving nonconformance items.
  • Performing job showings with approved subcontractors, assisting with the RFQ process and award, coordination of awarded projects and tracking of project costs / billing.
  • Managing a subcontractor pool, continuously seeking to expand the prequalified subcontractors, initiating security clearances, and entering approved subcontractors in the ERP system.
  • Provide monthly Subcontractor Status Report(s) as per contract requirements.
  • Report on Key Result Areas and other Divisional requirements including tracking, analysing, and trending of project costs.
  • Escorting of subcontractors onsite as required.
  • Other administrative duties as required.

COMPETENCY REQUIREMENTS

  • Change Orientation
  • Communicates Effectively
  • Continuous Learning
  • Customer Focus
  • Holds Self and Others Accountable
  • Problem Solving and Innovation
  • Teamwork and Collaboration
  • Values and Respects Others

EDUCATION REQUIREMENTS

  • Degree or Diploma in Business Administration or related field

WORK EXPERIENCE REQUIREMENTS
years' experience in similar role

  • Proven work experience as a Project Coordinator or similar role

SKILLS, ABILITIES, AND OTHER REQUIREMENTS

  • Motivated with the ability to work with strict timelines in a fastpaced team environment.
  • Must possess strong verbal, written, analytical, and persuasive skills and the ability to communicate and interact with all levels of customers, employees, and management.
  • Basic knowledge of building systems and their operation.

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