Accounts Payable Coordinator

2 weeks ago

Regina, Saskatchewan, Canada HealthHub Solutions Full time

The AP Coordinator will facilitate HealthHub's bill payments, employee expenses, employee credit cards, and handle incoming invoices that require payment.

The primary role of the accounts payable coordinator is to collect and verify all payables within the organization.

As coordinator, this role has to check and ensure the accuracy of incoming invoices with sources within and outside the company, ensuring proper approvals and authorizations are in place, prior to processing payment.

These invoices are then paid by the coordinator in a time frame that conforms to the company's payment policies and/or as required by the issuer of the invoice.

The accounts payable coordinator manages purchase order entry, and monthly invoice accruals, if required. The coordinator tracks invoices and payments due, prioritizing them according to the terms of the invoice. Additionally, they carefully monitor all payments made and maintain those records for potential future disputes or auditing.

Responsibilities:

  • Analyze account trends and routine transactions.
  • Pay vendors, suppliers, and employees, and maintain records of each account.
  • Maintain accurate vendor records within the ERP
  • Enter purchase orders into the system, as required, with proper authorization
  • Using Sage AP Automation, route incoming invoices and bills for authorization and coding.
  • Utilize the employee credit card software (Concur) to administrate the employee credit cards, and to ensure employee expenses are completed in a timely manner
  • Review receipts and records to reconcile discrepancies.
  • Complete payments (cheques, wires, EFTs and online payments, as applicable)

Qualifications:

  • Role will operate in an Hybrid work environment during regular business hours.
  • Bachelor's degree in business or accounting or education from a technical school with some training in accounting.
  • 3 years of experience in an accounts payable role.
  • It requires excellent organizational skills and time management skills.
  • Strong attention to detail.

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