Senior Electoral Officer

2 weeks ago

Victoria BC, Canada OneFeather Full time

Job Title: Senior Electoral Officer

Department: Elections Services

Position Type:  Full Time

Reports To:  Head of Election Services

Work Location:  In office/ / Hybrid

About OneFeather

OneFeather is the leading end-to-end election, referendum, and ratification vote management service provider to First Nations, Inuit, and Métis peoples throughout Canada. We are building and deploying new innovative technologies designed specifically for First Nations, including registrar management, community engagement, electronic voting, and other exciting fintech solutions – including for the first time an online Status Card renewal application. We presently work with over 270+ First Nations across the country (). 

Purpose The Senior Electoral Officer (SEO) oversees and manages electoral and ratification voting events for Indigenous communities across this land we call Canada, utilizing the election code and voting guidelines specific to each First Nation. The SEO is responsible for ensuring fair, transparent, impartial, and efficient voting events both, online and in person, in accordance with applicable laws and regulations to ensure that processes and documentation are compliant with each Nation’s election code and are legally enforceable. This role requires strong leadership abilities, attention to detail, and a commitment to upholding the integrity of the electoral process.

Duties and Responsibilities :

The Senior Electoral Officer’s duties and responsibilities (per voting event) starts with reading and comprehending electoral code, followed by hosting nomination meetings, creating appropriate documents for that voting event, facilitating candidate forum meetings, running of polling stations, and concludes with the counting of votes and the verification of results. Specific duties and responsibilities include, but are not limited to:

1. Coordination and Voting Event Management:

  • Read and comprehend legally binding electoral code and voting guidelines
  • Create accurate documentation according to the election code
  • Hold nomination meetings, respectfully enforce election rules, control the flow of an event, and maintain diplomacy between voters and candidates
  • Facilitate and moderate candidate forum meetings in person and/or online
  • Run polling stations, and accurately count votes, verify results, and produce final reports
  • Provide guidance to electoral staff, including training where necessary
  • Supervise and direct Deputy Electoral Officers (both within OneFeather and hired contractors), liaise and work with client administrations
  • Required to hold voting events which at times may require travel to and from the event by air, sea, and land across Canada throughout the year in varying conditions

2. Voting Compliance:

  • Ensure compliance with electoral laws, regulations, and procedures at all stages of the electoral process
  • Ensure that processes and documentation are compliant and legally enforceable

3. Voter Support:

  • Communicate directly with the client/ and or Nation to support and clarify inquiries related to the voting event 
  • Provide voter support for use of the digital voting platform and awareness and participation in all areas of the electoral/voting process

4. Stakeholder Engagement:

  • Foster positive relationships with electoral stakeholders, including First Nation Communities, Government agencies, and Legal Counsel
  • Coordinate and conduct meetings with Clients related to voting events and appeals; including but not limited to administration and other Elected Chiefs and Councillors (and their equivalents), Membership Clerks, legal counsel and other

5. Data Management:

  • Oversee the collection, analysis, and management of electoral data to ensure accuracy and integrity
  • Accountable for generating voting event documents, including but not limited to: Notices of Nomination Meeting; Notices of Nominees; Notices of Candidates; Notices of Candidate Forums; Notices of Elections 
  • Proofreading and verifying the information on documents created by other team members and Nations

6. Election Monitoring and Risk Management:

  • Monitor the conduct of elections to identify any irregularities or violations of electoral procedures and take appropriate action to address them
  • Identify and mitigate potential risks and challenges that may arise during elections

7. Other duties as required. 

Qualifications, Skills and Abilities  

  • Minimum level of education: successful completion of equivalent of at least 2 years at an accredited post-secondary institution. Bachelor’s degree in political science, public administration, or a related field is an asset. 
  • Minimum two years of experience in election administration or a related field. 
  • Minimum two years of experience working with First Nation communities.
  • Indigenous Services Canada Electoral Certification an asset.
  • In-depth knowledge of electoral laws, regulations, and procedures an asset.
  • Experience working with or in support of Indigenous communities and programs. 
  • Resourcefulness and an aptitude for problem-solving. 
  • Proficient and detailed understanding of Microsoft Office Suite, including OneDrive, Excel and Word. 
  • Exceptional verbal, written and interpersonal communication skills. 
  • Excellent negotiation and facilitation skills and demonstrated ability to influence through communication and diplomacy.
  • Ability to work in a fast paced, dynamic environment, and multitask under strict timelines while maintaining accuracy and efficiency. 
  • Ability to read and proofread legal documents at an above-average, post-secondary level to withstand scrutiny from lawyers during election appeals. 
  • Self-confidence and assertiveness to navigate the varying emotions that can occur at a polling station during an election. 

Please note that this position can be either remote or in-office, depending on whether you live in Victoria or somewhere else.

Wages will be commensurate with skills, education, and experience. 

OneFeather is an equal opportunity employer.

We celebrate diversity and are committed to creating an inclusive environment for all employees.

Indigenous candidates are strongly encouraged to apply.  

Be part of something bigger. Join OneFeather in empowering Indigenous communities across Canada.  

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