Managing Editor

Employee Group: Research, Grant & Contract

Job Category: Administrative Management

Department or Area: CIMVHR

Location: Kingston, Ontario, Canada (Hybrid)

Prior to May 1, 2022, the University required all students, faculty, staff, and visitors (including contractors) to declare their COVID-19 vaccination status and provide proof that they were fully vaccinated or had an approved accommodation to engage in in-person University activities. These requirements were suspended effective May 1, 2022, but the University may reinstate them at any point.

Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering & construction, athletics & recreation, power generation, corporate shared services, and many more.

We are committed to employment equity and diversity in the workplace and welcome applications from individuals from equity seeking groups such as women, racialized/visible minorities, Indigenous/Aboriginal peoples, persons with a disability, persons who identify in the LGBTQ+ community and others who reflect the diversity of Canadian society.

Come work with us

Reporting to the Scientific Director and working in consultation with the CIMVHR leadership team, the Managing Editor is responsible for the overall management and operation of the CIMVHR scientific journal, The Journal of Military, Veteran and Family Health (JMVFH). The Managing Editor will be responsible for developing a plan to ensure the stability and sustainability of the journal. The incumbent will strive to create the conditions for the continued growth of the journal and to ensure that the JMVFH is an influential knowledge translation mechanism.

KEY RESPONSIBILITIES:
• In consultation and coordination with CIMVHR leadership, the Publisher and Editors-in-Chief, the incumbent will develop, analyse, implement and monitor all content, policies and procedures and contracts related to the JMVFH.
• Provide daily operational oversight of the JMVFH; plan, coordinate and monitor all aspects of content management and operations in order to increase efficiency and effectiveness.
• Manage and monitor work flow to ensure publisher objectives are clearly defined and are met within set deadlines.
• Obtain ideas and information by acting as a liaison with stakeholders and communicating results, in order to foster collaborative research efforts.
• Develop a business plan for JMVFH to ensure financial stability and growth. Assist in strategic planning for the JMVFH.
• Manage and monitor the JMVFH budget ensuring all financial allocations and expenditures are in accordance with the appropriate guidelines and regulations. Provide budget and financial analysis to support current and long range planning.
• Coordinate and invite Associate Editors, as required, to ensure the appropriate number of reviewers are available to meet publication deadlines.
• Ensure an adequate number of Editorial Board members and Editorial Advisors are available to provide expertise and guidance as required.
• Liaise regularly with Associate Editors, Editorial Board members and Editorial Advisors to discuss their role and gather suggestions on improvements for the JMVFH and/or the platform, Scholar One.
• Manage the process for supplements, including the review and creation of contracts, timelines in accordance with all JMVFH guidelines and branding.
• Work with the communications team to create/update a prospectus for possible advertisers.
• Review content for accuracy, redundancy and proper use of citations.
• Conduct plagiarism checks on all articles in Scholar One.
• Identify, develop and maintain relationships with key partners to assist in the growth of the College of Peer Reviewers.
• Liaise with University of Toronto Press (UTP) for JMVFH related matters, including impact factor.
• Undertake other duties as directed by the CIMVHR leadership team and/or Editors- in- Chief, in support of the JMVFH.
REQUIRED QUALIFICATIONS:
• University degree in a related field such as journalism, public relations, communications or health sciences. Master’s degree in a relevant field is considered an asset.
• Previous (5-7 years) experience as a managing editor or relevant role in an academic publication.
• Proven technical/policy writing, copywriting and editing skills, with excellent document management skills.
• Previous financial and project management experience.
• Working knowledge of online platforms like WordPress and SEO concepts is considered an asset.
• Knowledge and experience with SPSS or similar statistical package considered an asset.
• Previous work experience in a university environment is an asset.
• Consideration may be given to an equivalent combination of education and experience.
SPECIAL SKILLS:
• Respects diversity and promotes inclusion in the workplace.
• Excellent time management, organizational and planning skills with ability to effectively prioritize and manage multiple project tasks and deadlines simultaneously.
• Ability to network in the academic community, as well as with government, industry and philanthropy stakeholders, and follow up with these key stakeholders.
• Effective relationship building skills to work confidentially, collaboratively and professionally with individuals at all levels and in all situations, demonstrating tact, diplomacy and sensitivity as required to handle all requests and / or complaints.
• Proven research experience in Military and Veteran health research.
• Ability to maintain accuracy and attention to detail.
• Excellent interpersonal and communication skills, both oral and written to interact with a diverse audience. Proficiency in English language,
• Superior English communication skills (bilingualism is considered an asset), including excellent writing and editing for print and online content. Proven ability to attend to detail and to be clear, concise, and accurate.
• Self-motivated and self-directing with a demonstrated ability to function independently, responsibly, and significantly contribute to a positive work environment.
• Ability to work within and promote a team environment and to take leadership within scope of responsibilities.
• Analytical, interpretive and problem-solving skills. Ability to synthesize data from a wide variety of sources.
• Ability to understand and administer a budget. Ability to analyze and present financial data perform basic accounting duties.
• Ability to be objective, fair, impartial, and flexible without compromising standards and established policies.
• Strong editorial judgement to ensure clear and timely understanding of complex / sensitive issues. Ability to assimilate information quickly and accurately.
DECISION MAKING:
• Make recommendations toward the development and implementation of policies and procedures for the JMVFH.
• Determine if policies and procedures in place at other organizations would be applicable to the JMVFH.
• Respond to inquiries from the public and key stakeholders. Assess the significance of a problem and decide who should assume responsibility for its resolution.
• Decide on best alternatives or a range of solutions to a given problem, and identify risks and benefits and whether a particular solution falls within ethical guidelines, and make concessions and adjustments as necessary and possible.
• Identifies and resolves potential issues where appropriate. Uses judgement to identify more complex matters that should be escalated and ensures background information is collected and shared.
• Make recommendations regarding the budget and allocation of resources.,
• Make day-to-day decisions regarding the financial administration of accounts.
• Determine the most effective and efficient way to coordinate information flow.
• Plan, implement and evaluate administration policies, procedures and practices in achieving the goals of CIMVHR and the JMVFH.
• Determines priorities and makes decisions about the assignment of work to achieve optimum efficiencies and productivity.

The University invites applications from all qualified individuals. Queen’s is committed to employment equity and diversity in the workplace and welcomes applications from women, visible minorities, Aboriginal Peoples, persons with disabilities, and persons of any sexual orientation or gender identity. In accordance with Canadian Immigration requirements, priority will be given to Canadian citizens and permanent residents.

The University provides support in its recruitment processes to applicants with disabilities, including accommodation that takes into account an applicant's accessibility needs. Candidates requiring accommodation during the recruitment process are asked to contact Human Resources at hradmin@queensu.ca .