Full Time Assistant

16 hours ago


Edmonton AB, Canada Rupertsland Institute Full time

Location:   Rupertsland Institute Central Office, Edmonton, AB
Position Status: Full Time (40 hours/week), 1 Year Contract with Possibility of Becoming Permanent

Rupertsland Institute (RLI) is an affiliate of the Métis Nation of Alberta and has a triple mandate in education, training, and research. With a decentralized network of 10 METI-Service Centres, a Corporate Head Office in Edmonton, and two mobile service units; RLI designs and delivers training and education services to more than 140,000 Alberta Métis.

The RLI Mission is: “ To enhance the self-sufficiency and well-being of Alberta Métis through quality education, training, and research .” 
 
For more information about RLI and its services and programs, visit us at 
 
Rupertsland Institute (RLI) is recruiting for a Program Assistant to support our METI-Services MTE Team in the Central Office. The Program Assistant (PA) is responsible for reviewing MTE client applications for accuracy and completeness, entering all relevant information into Financial Data Manager (FDM), processing invoices and following up on FDM scheduled payments, preparing documentation, and providing administrative and operational support to the MTE Central Team.

Create Excel spreadsheets for each fiscal year that includes all carry over funded students from the previous fiscal, new students, approved applications, and amendments for the new fiscal year.
Prepare amendments for client contracts as required, and ensure data is correct and matches FDM.
Review FDM YTD financials at the halfway point of each semester to identify which schools have not provided invoices; complete a list of students needing invoices and forward to the school.
Assist in other areas of the Central office, such as answering phones and assisting the Central Manager or Senior Consultant of Client Services (SCCS), when needed.
In collaboration with the Central team, assist in the regional planning sessions for the next fiscal year projects.
Willingness and ability to work evenings and weekends for RLI events and other activities.
Diploma or certificate in Office/Business Administration, or Accounting.
Strong mathematical aptitude or financial training.
Experience in a non profit and Indigenous organization are assets.

Knowledge of Métis history, culture, and people, is an asset.
Ability to build relationships with coworkers and community members.
Strong sense of ethics and the ability to handle and maintain confidentiality for sensitive or private information.
Ability to thrive in a dynamic, fast-paced environment and be adaptable and flexible to changing priorities ; ability to handle multiple tasks and projects concurrently.
Strong writing skills with the ability to write and prepare clear, concise written documents.
Proficient in Office software including Excel, Word, Outlook, Teams, and SharePoint.
Willing to learn new software programs.
 
Rupertsland Institute (RLI) Offers:
Employer matching pension plan.
Rupertsland Institute thanks all applicants for their interest. No phone calls please.


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