STAGE - Project Management Officer (Qualité) H/F

2 weeks ago

Canada SGS International Full time

Marks, an sgsco company, needs an AWESOME Project Manager at our Toronto, ON location
Marks is a brand design and experience agency that is uniquely constructed to enable brands to win in an age of constant change. Fueled by our dual vantage points – embedded partners and future-forward experts – we build brand momentum to move fast, move forward and move confidently. As a full-service agency, our expertise extends across all facets of the branding spectrum: strategy, innovation, design, adaptation integrated marketing communications. Marks is part of SGS & Co, a brand impact group built with the agility and inventiveness that enables our clients to thrive. Together, we shift brands to impact.
As a Project Manager on the Marks team, you’ll wear many hats, but a day in life generally includes:
As a Team Lead you will manage a team of Project Managers:
Work/Manage a team of PMs to provide day to day support, these PMs will work on a variety of client(s).
Provide training, guidance and mentorship on all matters related to Project Management, Process/Workflow, and Client Services/Career growth
Together with the PM Director, work on Performance Development Planning for PMs on your team, helping to establish personal career goals and setting up regular check-ins to assess progress.
Help with setting up work-flows and processes for new clients/accounts, or big scope projects.
Being a project management pro.
Lead and manage relationships with our Client(s) and internal and external stakeholders
Acts as central liaison point between Studio Teams in all matters during project execution.
Drives projects forward, maintaining ownership of each task, and feeding back information to the stakeholders at every stage.
Confirms the scope of each task, and then prioritizes tasks to ensure all projects are well organized and completed efficiently whilst allowing flexibility.
Monitors workflow on assigned projects, across multiple disciplines, interacting with creative, account management, digital and production departments and external suppliers where required to implement efficient project plans.
Monitors project teams with a goal of a balance of quality and creativity, constantly flagging any potential issues to the appropriate parties.
Upholds the integrity of the design process, providing push back when necessary.
Provide training and mentorship to junior and intermediate level PMs
Attends briefings and design presentations with Account Lead, participating to ensure positive client relations, and performing as an information source.
Writes up work order and briefs all projects into studio
Prepares creative briefs to brief projects into studio
Develops and manages timelines on projects, tracking/reporting on time delivery or alterations of the timeline to the key stakeholders.
Manages circulation, following up on all jobs that are out for approval to process approvals in a timely fashion.
Maintains a project status report. Intercompany collaboration with Marks/SGS production managers to identify resources/requirements for upcoming projects.
Is comfortable with 3D CGI requests as required.
Manages sales samples through sgsco’s printing facilities.
Prepares job for billing and hands off to Account Manager for final billing.
Audits folder structure and archive projects upon completion.
May provide training and guidance to junior Project Managers
Comfortable delegating tasks and possibly leading a team – or account
Reviews and validates mandatory project information required prior to project kick-off.
Verifies information is accurate on design briefs, and specifications received from the account team and/or client.
Gathers dielines, copy, packaging specs and reference materials to complete Design. Helps procure all assets needed for production and provides flexible solutions to potential production roadblocks.
Works in a project management tool to download information from client and writes up project into job information system, uploads pdfs into project management tool and routes with client.
Enters accurate data for all jobs into current order entry system(s) and design briefs.
Provides accurate and clear briefing to the creative team and external partners in a timely fashion in partnership with the Account Manager.
Acts as a liaison between the creative team, external partners, and the account team to obtain missing information and materials.
Writes up revisions/feedback once consolidated by account team and/or client.
Maintains detailed and timely project notes in our project management platforms with all team members.
Attends technical review of projects via pre-pro meetings or onboarding meetings providing valuable insight into project process and next steps.
Ensures timely and complete handover of files from Design to Production Art.
Controlling quality like no one’s business.
Provides the final rounds of QA on all assets – checking all design files to ensure work has been executed to the client brief prior to releasing for final delivery.
Participates in meetings to review completed packaging projects.
The obvious qualities: Flexible, Friendly, Dedicated, Detail-Oriented and…
~ Completion of post-secondary university or college degree, preferably in graphics/media communication management and/or design or similar.
~Strong understanding of Packaging Design requirements.
~ Strong understanding of digital media is an asset
~ Experience with CGI process is an asset
~ Good understanding of adaptive media – is an asset
~ Knowledge of Creative Cloud and other similar systems is an asset.
~ Excellent organizational and time management skills.
~ Freelance production experience and flexibility working with traditional and non-traditional agency settings are strong assets.
~ Someone willing to take initiative on projects and has passion to constantly learn and grow.
~ Desire to lead and develop best in class design Project Managers

Bachelors or better.
Desire to lead and develop best in class design Project Managers
Willing to take initiative on projects and has passion to constantly learn and grow
Freelance production experience and flexibility working with traditional and non-traditional agency settings are strong assets

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