Office of the President-University Secretary

4 weeks ago

Oshawa ON, Canada Ontario Tech University Full time

Office of the President-University Secretary

Tracking Code: req1068

Faculty/Department: Office of President

Number of Positions: 1

Appointment Type: Full-Time Continuing,

Hours of Work: 35 hours per week

Salary Range: Level 12 - Annual Hiring Salary, $115,882, with annual step progression in accordance with the .

Posting Date: April 2, 2024

Closing Date: April 23, 2024

Job Summary:

The University Secretary provides leadership and expertise to ensure the effective operation and administration of the University's bicameral (Academic Council and Board of Governors) governance system. The University Secretary serves as the most senior governance resource and advisor to the Board and Academic Council, as well as the University's senior leadership team, provides workflow management and secretariat support for all Board and Academic Council functions, provides impartial support to the University's judicial functions (academic and non-academic appeals) and serves as the administrative lead on the University's policy framework.

Nature of work:
Reporting to the President & Vice-Chancellor, and as a key advisor to the Chair of the University's Board of Governors.

Responsibilities/accountabilities:

  • Provides senior-level governance advice, expertise and secretariat support for the Board of Governors, Academic Council, and related sub-committees.
  • Works directly with the Office of the President to ensure governance bodies are aligned with the strategic objectives of the University.
  • Works closely with the Office of the President on stakeholder management and strategic planning, including, but not limited to, appointments on the Board and elections to Academic Council.
  • Works with the Board and committee chairs to set strategic annual work plans that align with university objectives, and to establish agendas and required materials for Board and committee meetings.
  • Provides advice and information on policies, precedents, procedures and protocol for the Board of Governors, Academic Council, and related sub-committees.
  • Provides advice and guidance on matters of governance jurisdiction, strategy, policy, and process to all members of the university community.
  • Responsible for interpretation and implementation of Board and Academic Council bylaws, policies, and procedures, providing advice and guidance where necessary.
  • Provides oversight and guidance on governance pathways for draft policies and proposals.
  • Provides liaison work between and among the Board, Council and sub-committees, senior administration, and constituent groups.
  • Oversees the election process to the Board and Council.
  • Assists with strategic board and council recruitment, orientation and in the assessment and strategy development for addressing the required balance of skills, knowledge, and experience of the Board (and its committees/boards) and the diversity of needs of the Board and Council; designs effective strategies for effective Board practices and effective meeting management.
  • Assigns tasks to staff based on understanding of the Board, Council and sub-committee's needs and availability of resources, and oversees, as necessary.
  • Oversees and ensures the effective operation of the university's student appeal hearing processes pursuant to the Student Misconduct and Academic Appeals Policy, and related procedures.
Required Skills:

The ideal candidate will have considerable experience with governance and stakeholder relations in a senior leadership or administrative role, ideally in an academic environment or a public sector organization. The incumbent should be skilled at interpreting legislation, governance documents and policies and providing practical advice on their application and demonstrate excellent organizational and interpersonal skills. Strong “integrative” skills related to understanding cross-functional implications and inter-relationships of issues and decisions, as well as an ability to project objectivity in challenging circumstances are valued. Ability to cultivate, develop and manage internal and external relationships is necessary. Experience with advocacy, project and/or change management is an asset. The ability to exercise deep analytical reasoning skills and a strong aptitude for the preparation and analysis of Board and Academic materials to assist in dialogue and decision making are critical skills.

This position requires a strategic thinker who can activate plans for how the Board and Council can help the University achieve its strategic objectives. This requires strong political acumen and an ability to think and act strategically in both the short and long term.

Required Education:
  • Completion of a Master's degree in Business, Law, or Public Administration, with master's level degree preferred.
  • Verification of Academic credentials may be required
Required Experience:

  • Minimum of seven (7-10) years' related experience in an academic, or other public sector institution.
  • Additional administrative, corporate governance, stakeholder management, and/or legal training would be an asset.
  • Ability to develop, lead and mentor a team while working closely with the President's office.
  • Proven skills in facilitation, communication including oral, written, and active listening, conflict resolution, neutrality, negotiation, creativity, and problem solving.
  • Knowledge of and experience in operationalizing the work of Boards and committees, including meetings, procedures, and rules of order.
  • Familiarity with the administration of policies, procedures, and procedural fairness principles, as well as human rights legislation would be an asset.
How to Apply:

Interested candidates should submit in electronic format a covering letter and their resume. Applications will be accepted until April 23, 2024 or until a suitable candidate is found. We appreciate all applications received; however, only those candidates selected for an interview will be contacted.

Ontario Tech University is actively committed to equity, diversity, inclusion, indigenization and decolonization (EDIID), and welcomes applications from all qualified candidates, while especially encouraging applications from First Nations, Metis, Inuit peoples, Indigenous peoples of North America, racialized persons, persons with disabilities, and those who identify as women and/or 2SLGBTQ+. All qualified candidates are encouraged to apply; however, Canadian citizens, permanent residents and Indigenous Peoples in Canada will be given priority.

Ontario Tech University respects people's different needs and therefore will take all reasonable steps to ensure accommodation for applicants where appropriate. The University is also committed to ensuring that confidentiality is maintained throughout all aspects of the recruitment cycle.

If you require accommodation, please contact , Health and Disability Management Specialist. For more information about the universities policies for accommodating employees with disabilities please review the university's .

The university acknowledges the lands and people of the Mississaugas of Scugog Island First Nation which is covered under the Williams Treaties. We are situated on the Traditional Territory of the Mississaugas, a branch of the greater Anishinaabeg Nation which includes Algonquin, Ojibway, Odawa and Pottawatomi.

Job Location: Oshawa, Ontario, Canada

Expected Start Date: 6/3/2024#J-18808-Ljbffr

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