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Manager, IT Contracts

4 weeks ago

Vaughan, Ontario, Canada Recipe Unlimited Corporation Full time

Recipe Unlimited Corporation is Canada's leading full service restaurant company. Home to such iconic brands as Swiss Chalet, Harvey's, St.Hubert, The Keg, Montana's, Kelseys, Bier Markt, East Side Mario's, Landing Group, New York Fries, The Pickle Barrell & Catering, State and Main, Elephant and Castle, Original Joe's, Fresh Kitchen + Juice Bar, and The Burger Priest. With this diverse portfolio of restaurants our Home Office Teammates have the opportunity to work on a wide variety of some of the most popular, well-loved brands in Canada. Variety isn't the only thing we offer – we are passionate about our industry, we celebrate and support diversity of thought, we are innately curious and encourage our Teammates to take ownership. Above all else, we believe in doing the right thing for our people, our communities and our planet.

The Manager, IT Contracts role encompasses overseeing the entire lifecycle of IT contracts, ensuring compliance, and tracking performance. It involves precise management of purchase orders, resolving discrepancies, and adhering to policies. The role requires meticulous asset tracking and document management for easy access and organization. As a central communication hub, it necessitates addressing contract-related queries and maintaining strong vendor and stakeholder relationships. Additionally, it entails monitoring vendor performance, analyzing data for improvement opportunities, and coordinating business reviews with cross-functional teams to ensure continuous alignment and efficiency.

What you will do in this role:

  • IT Contract administration: Overseeing the entire lifecycle of contracts specific to our information technology departments, including tracking deadlines, monitoring performance, and ensuring compliance with terms and conditions
  • Apply basic financial knowledge, including invoice processing and an understanding of financial statements, to support contract administration and vendor payment accuracy. Including processing of purchase orders and invoices in JD Edwards
  • Purchase Order Management: Responsible for the accurate and timely processing of invoices against purchase orders, including verifying pricing, quantities, and delivery dates. Working with Recipe Stakeholders and vendors to resolve any discrepancies. Following Recipe's purchase order policy, escalate when appropriate purchase orders have not been created
  • Asset Tracking: Track and maintain accurate records of IT Assets, including their location, condition, purchase and maintenance history
  • Document and record management: Organizing and maintaining contract files, correspondence, amendments, and other related documents in a systematic and accessible manner
  • Communication: Serving as the main point of contact for contract-related queries, documenting and reaching out to the appropriate parties for resolution. Building and maintaining positive relationships with vendors and internal business stakeholders
  • Vendor performance monitoring: Monitor vendor performance, tracking progress against agreed-upon action plans and performance metrics. Analyzing data to identify trends, areas for improvement, and cost-saving opportunities. Regularly update stakeholders, progress and address emerging issues or challenges
  • Business review: Collaborate with cross-functional teams to gather relevant data, reports, and insights. Schedule and lead business review meetings with vendors and internal stakeholders. Ensure all participants are invited and resources, such as meeting rooms, technology, and materials, are prepared in advance
  • Contract renewal and termination: Managing contract renewal or termination processes, working with various business partners, providing notice of renewals

What we are looking for from you:

  • A University Degree or College Diploma in Finance is preferred
  • 3 years of experience as a Contract Analyst, preferably in the IT Industry
  • Strong analytical skills with the ability to interpret data and identify trends
  • Excellent communication and interpersonal skills to effectively collaborate with internal teams and vendor representatives
  • Strong organizational skills to manage multiple business reviews simultaneously and ensure all necessary preparations are made
  • Ability to facilitate meetings, manage conflicts, and drive productive discussions
  • Proven experience in vendor management, performance analysis, or related roles
  • Proficient in G SUITE for Microsoft Office Products

What's in it for you?

  • Flexible/Hybrid work environment
  • You'd be joining a close-knit, innovative team of creative and energetic go-getters
  • You'd be a part of Canada's largest full-service restaurant company that leads the industry in size and innovation
  • 20% associate discount dining card and monthly dining allowance valid at participating Recipe brands
  • A welcoming, fun and safe work environment founded on respect
  • Career advancement opportunities with a company that owns some of Canada's most iconic restaurant brands
  • Industry-leading benefits, wellness programs, and total rewards programs

Recipe is committed to providing a diverse, equitable and inclusive workplace. Celebrating people, being passionate and curious, owning it, and doing the right thing are the values that guide how we build our teams, support our franchisees and create a company that unlocks the full potential of everyone.

Recipe is dedicated to providing accommodations in accordance with applicable human rights and accommodation legislation. For individuals that require accommodations please contact recruit@recipeunlimited.com.