Housing Business Operations Lead

4 days ago


Markham, Ontario, Canada Aeon Design Studio Full time
Aeon Design Studio Inc. is looking for an Operations Manager to work at our young, energetic, and design-focused practice. Client/Project Management
Assist Principal in developing and managing an excellent client experience from initial contact through to the end of project and beyond. 
Key responsibilities include preliminary client contact, preparation of fee proposals and contracts, and managing the project pipeline. 
Office Operations
Obtain quotes, manage, monitor, and track the ordering of project materials (fixtures, millwork, tile, wallpaper, etc.).
Work with Principal to manage website and social media platforms (Pinterest, Instagram and LinkedIn)
Schedule, prepare for, and actively participate in project photoshoots. 
Administrative 
Monitor and maintain tracking systems and office processes, coordinate improvements and upkeep of information. 
Streamline client communication, interface with contractors, consultants, and extended team to keep everyone organized on projects. 
Manage relationships with vendors, understand payment terms and maintain current contact information of all vendors.
Invoice clients regularly and proactively update the team when projects approach the limit of budgeted hours.

Technical Qualifications
Not afraid to pick up the phone and solve the problem of the day.
Excellent working knowledge of Google Workspace, CRM software, Adobe Creative Suite, Wordpress, and Canva
Experience with Quickbooks and invoicing is considered an asset.
Working Knowledge of Pinterest, Instagram and LinkedIn is an asset. 
office administrative, operations, management.
Must have a comfortable level of skill working with small business processes. 
Background in sales/customer-facing role is an asset. 
This role requires regular travel within the Greater Toronto Area, including Toronto and Mississauga, to visit project sites, attend photoshoots and client meetings, and to pick up and drop off materials/samples. Candidates should be comfortable commuting to various project locations as needed.
A valid driver's license and access to reliable transportation are considered assets for this role.

Full time position (30-37.Health Spending Account

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