Senior Property Administrator

4 weeks ago

Ontario, Canada Menkes Developments Ltd Full time

Posted In: Commercial Property Management

About The Job

We are seeking a Senior Property Administrator to support the on-site management team in the day-to-day operations of our 25 York location, through interactions with owners, tenants, contractors, vendors, employees and the public.

Responsibilities

On a day-to-day basis, the key responsibilities include:

  • Act as a key contact point in all tenant relations matters including to:
  • Work closely with contractors and suppliers to track that work conducted meets requirements and standards and, the appropriate documentation is provided;
  • Draft all tenant communication materials for review by the Property Manager and ensuring that information is accurate and up-to-date;
  • Manage all purchase orders in JDE and distributing/placing orders including but not limited to receipting lists and receipt not vouchered lists.
  • Manage social media accounts, Everbridge and VTS app updates for the property.
  • Assist in the preparation and tracking of monthly, quarterly and annual budgets and reports.
  • Manage and coordinate activities related to expense and contract management, including to:
  • assist in the tendering process for supplies and services and respond to vendors’ queries;
  • prepare contracts for contracted work and capital projects;
  • create and maintain Job Cost files and track expenses
  • Maintain accurate and up-to-date records for property to ensure compliance with appropriate government regulations and life safety standards;
  • Manage procurement process from purchase order generation to invoice payments for both operational and project spending;
  • Monitor the collection of rental payments and undertake collection efforts, providing weekly reports on the status of accounts receivable.
  • Support the Property Manager and coordinate site visits, move-in inspections and handle special projects as required.
  • Manage waste contract including coordinating pick-ups, arrange centralized recycling program and tenant requests.
  • Maintain current building documentation such as as-built drawings, environmental site assessments, building assessment reports and measurement plans

Qualifications

To succeed, candidates must possess the following combination of education, experience and skills:

  • 5+ years of progressive commercial property management experience
  • Completion of a post-secondary degree or diploma
  • Familiarity with the Occupational Health & Safety Act (Ontario)
  • Excellent planning, coordination and scheduling skills
  • Highly adept at building strong, professional relationships
  • Completion of or working towards the RPA/CPM designation
  • Above average communication skills – both written and oral
  • Highly capable of taking initiative and making recommendations
  • Proficiency with MS Word and Excel
  • Experience using JDE EnterpriseOne would be highly desirable
  • Ability to contribute in a fast-paced, deadline driven team atmosphere

Apply

We offer a competitive compensation package and the opportunity to work with an industry leader

To apply, please forward your resume toemployment@menkes.com and in the subject line please include the name of the position and quote Ref #3008 .

We thank all applicants for considering Menkes Developments Ltd. as an Employer of Choice, however only those individuals selected for an interview will be contacted.

#J-18808-Ljbffr

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