Project Coordinator

1 week ago


Toronto ON, Canada Apex Systems Full time

Project Coordinator – IT Asset Management
Financial Services

About the Role : We are seeking a detail-oriented Project Coordinator to join our IT Asset Management (ITAM) Operations team within a leading financial institution. The ideal candidate will have strong organizational skills, technical proficiency, and experience managing SharePoint environments.

Project Administration
Maintain and monitor project plans, schedules, and deliverables.
Communication & Meeting Management
Communicate project status updates to stakeholders.
Organize and facilitate meetings, prepare presentation materials, and document meeting minutes/action items.
SharePoint & Information Management
Act as Site Owner for project SharePoint sites.
Manage user access, create permission groups, and maintain directory structures to enforce “Least Privilege” access.
Implement the company’s Record Retention Policy and manage document lifecycle from creation to archival or destruction.
Conduct regular audits for data hygiene: remove obsolete files, fix broken links, and ensure proper metadata tagging.

SharePoint Expertise: Proficiency in SharePoint Online (permissions, libraries, lists, site settings).
Technical Skills: Strong knowledge of Microsoft Office 365 (Excel, Outlook, Teams). Experience with project tools such as Jira is a plus.
Familiarity with compliance and data security standards.



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