Payroll Accountant

Manage project-related contracts, purchase orders, billing, and supporting documentation. Coordinate with vendors, subcontractors, customers, and internal teams regarding billing, payments, documentation, and compliance requirements. Partner with Project Managers and operational teams to manage project budgets, costing, change orders, forecasts, and financial performance. Monitor project costs against budget and investigate significant variances or unexpected expenses. Review project expenses and identify items that may be non-recoverable or require further investigation. Manage accounts receivable activities and collections for assigned projects. Review and maintain project-related accounts payable and receivable records. Prepare monthly project billings and supporting documentation in accordance with contractual requirements. Develop a strong understanding of project agreements and ensure financial requirements are accurately reflected in billing and reporting. Lead project accounting activities including reconciliations, accruals, revenue recognition, and month-end close. Work with project teams to develop and maintain project spend plans and forecasts. Participate in regular project reviews to validate costs to complete, forecast-at-completion, revenue, profitability, and other key financial metrics. Challenge project financial assumptions and identify potential risks, opportunities, and areas requiring corrective action. Assess financial risks and opportunities and support the ongoing maintenance of project risk and action plans. Analyze project cost information and identify opportunities for improved financial performance and cost control. Prepare project financial reports, including profitability, cash flow, forecasting, and other management reporting. Provide regular financial updates and insights to Project Managers and senior leadership. Maintain complete and organized project financial records throughout the project lifecycle and through closeout. Support project and contract closeout activities. Ensure financial transactions and documentation comply with contractual, organizational, and applicable regulatory requirements. Support external audits, year-end activities, and periodic financial reporting, including preparation of supporting schedules and working papers. Collaborate with legal, compliance, and operational teams where contractual or financial issues require resolution. Identify opportunities to improve financial processes, controls, and reporting. Respond to customer and internal stakeholder requests related to project financial matters. Perform other duties and financial analysis as assigned.   Post-secondary education in Accounting, Finance, or a related discipline; CPA enrollment or progress toward a professional designation is an asset. ~5+ years of relevant accounting experience, ideally within a project-based environment. ~ Experience within construction, engineering, consulting, infrastructure, or another project-driven industry is an asset. ~ Experience with project accounting and financial management, including budgeting, forecasting, billing, cost analysis, and month-end activities. ~ Strong ability to analyze financial data and translate findings into actionable insights. ~ Advanced proficiency in Microsoft Excel and strong working knowledge of Microsoft Office. ~ Experience with project accounting or ERP systems is an asset. ~ Ability to work closely with operational and project teams in a hands-on environment. ~ Willingness to travel to assigned project locations as required.   Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan. Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law. Vaco by Highspring and its parents, affiliates, and subsidiaries are committ