Program Director/Full-time Faculty
4 weeks ago
Crew HR is seeking a talented Program Coordinator for our client, Arts Umbrella
Program Coordinator
Employment Type: Full time position (5 days per week, 35 hours per week)
Arts Umbrella is where young artists ages 2–22 cultivate their creativity in Art, Design, Dance, Theatre, Music, and Film. Powerful enough to change a child’s life in incredible ways. When young people connect with the arts, they gain self-confidence, develop self-discipline, and discover creative expression—qualities they carry with them for life. Arts Umbrella has two locations in Vancouver and Surrey, as well as donor-funded programs at schools, community centres, neighbourhood houses, and healthcare facilities across Metro Vancouver. We serve nearly 20,000 young people every year.
It is our mission to be a leader in arts education for young people; to build community and deliver profound life experiences through our commitment to innovation, excellence, and inclusivity. Reporting to the Production Manager, Dance the Program Coordinator provides essential operational support, including the coordination of production activities, schedules, and administrative tasks.
Support dance department productions, including acting as stage manager for in-house performances, and facilitating and communicating production set and props, programme information, and lighting and costume elements.
Support department operations through communication, handbook management, and coordination of reference letters, fundraisers, and subscription series.
Provide administrative and student support, including volunteer hour tracking, studio bookings, recital assistant scheduling and oversight, student assessments, and assistance with faculty/musician substitutions.
Coordinate program logistics such as weekly schedules, including health program and bus schedules, internal theatre bookings, repertoire tracking, photoshoots, and guest/artist communications.
Assist with financial and operational tasks including visa reconciliation, invoice and receipt processing, department purchases, and ticket/box office management.
Post-secondary education in Theatre, Dance, or Performing Arts, or equivalent practical experience
~Proven experience with MS Office products (Word, Excel, Outlook), Adobe Creative Suite (Photoshop, InDesign, Premiere Pro) and Google Suite (Google Docs, Sheets, Forms).
~ Experience with softwares QLAb, Master Tour, and Tickit an asset.
~ An understanding of the discipline of dance, including dance production processes, scheduling, and event coordination, would be considered an asset.
Diversity & Inclusion
Arts Umbrella is dedicated to promoting diversity and inclusion. Our commitment is reflected in our programming, the audience we engage with, the students we serve as well as the staff we employ. Diversity and inclusion in our organization means fostering a workplace in which individual differences are recognized, appreciated, and respected. We actively seek applications from Indigenous peoples, visible minorities, persons with disabilities, people of all sexual orientations and genders, and others with knowledge in diversity and inclusion to help us strengthen our commitment.
We kindly ask that applicants do not call or visit our office in person to enquire about the status of their application. Due to the volume of applications we receive, only shortlisted candidates will be contacted immediately.
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