Student Recruitment and Admissions Coordinator

Ashwood Glen School — Burlington, ON Full-Time | On-Site Ashwood Glen is a growing Montessori and IB World School dedicated to academic excellence, global citizenship, and exceptional student experience. We are seeking a highly motivated, strategic, and relationship-driven Student Recruitment & Admissions Coordinator to support the school’s enrollment growth, admissions operations, and marketing initiatives. This role blends recruitment, admissions management, marketing, communications, and relationship-building . The ideal candidate is proactive, organized, and enthusiastic about representing Ashwood Glen to prospective families locally and internationally. Key Responsibilities 1. Student Recruitment & Outreach Proactive Outreach & Relationship Building Initiate and maintain personalized communication with prospective families to build strong relationships and increase conversions. Proactively develop partnerships with education agents, consultants, feeder schools, and community organizations to expand Ashwood Glen’s market reach. Lead and participate in local recruitment initiatives, including education fairs, virtual sessions, and targeted outreach campaigns. Actively contribute to meeting annual enrollment targets and supporting retention of new applicants. · Engage faculty, staff, and current students as ambassadors during recruitment events and initiatives. Recruitment Strategy & Planning Develop research-informed recruitment strategies aligned with Ashwood Glen’s enrollment goals. Analyze enrollment trends, forecasting needs, conversion rates, and pipeline health to guide strategic decisions. Conduct market research to identify new opportunities, partnerships, or regions to support future growth. Plan, budget, execute, and evaluate recruitment activities and events. 2. Admissions Management & Operations Application Processing & Family Experience Serve as a primary contact for inquiries, registration, re-registration, and general admissions questions. Manage the complete admissions cycle, including application review, interviews, family communication, and admissions decisions. Ensure every prospective family receives a warm, seamless, and professional admissions experience. Liaise with Academic Leads to schedule and coordinate student assessments as part of the admissions process. Track assessment outcomes and ensure results are entered into the admissions database accurately. Prepare all admissions correspondence, including offer letters, decision letters and follow-up communication. System & Data Management Maintain accurate, up-to-date applicant records in school’s Student Information System. Run data queries and produce regular and ad hoc enrollment reports, conversion rates, trend analyses, and event tracking. Track all admissions documents, communications, and interactions to ensure compliance and accuracy. Event Coordination Organize admissions-related events such as Open Houses, Orientation Days, Information Sessions, alumni receptions, and recruitment fairs. Manage logistics, staffing, communications, and follow-up to ensure high-quality event execution.  3. Communications, Marketing & Promotion Marketing Collaboration Work closely with the Marketing Coordinator to create compelling recruitment content, including promotional videos, brochures, digital ads, and social media campaigns. Support storytelling that highlights Ashwood Glen’s Montessori and IB programs, student success pathways, school culture, and community values. Content Creation & Digital Engagement Manage admissions-related social media channels and create engaging, audience-focused content to strengthen Ashwood Glen’s online presence. Write and contribute to blogs, monthly newsletters, and other long-form content that supports recruitment and community engagement. Draft copy for emails, website pages, brochures, and feature stories, ensuring all communications are polished, accurate, and on-brand. Collaborate with the Marketing Coordinator to develop parent communication plans, promotional materials, and program highlights. 4. Events & Community Engagement Community involvement and Partnerships Identify and pursue opportunities to collaborate with local businesses, community organizations, and partners to enhance Ashwood Glen’s visibility and recruitment pipeline. Attend community events, business networking sessions, and educational fairs—often alongside the School Director—to represent Ashwood Glen professionally and confidently. Build meaningful relationships with local leaders, organizations, and service providers that can support outreach, marketing, and student recruitment efforts. Serve as an ambassador for Ashwood Glen, ensuring consistent, positive, and brand-aligned representation in all community-facing activities. 5. Administrative Responsibilities Support the effective and efficient daily operation of all school office and administrative functions. Monitor and follow up on school emails and phone messages, answering or directing calls from the main line. Provide administrative support for school events, activities, and academic field trips, including logistics and family communication. Maintain and organize shared school Google folders and documentation for the Main Office and Leadership Team. Occasionally make school-related purchases during working hours and support scheduling of additional duties, including late shifts, morning duties, or meetings.   Position Requirements Education & Experience Bachelor’s degree in a relevant field such as Education, Marketing, Business Administration, or a related discipline. A minimum of ten years of experience in admissions, recruitment, or enrollment management within the education sector—preferably in an elementary school. Skills, Knowledge & Competencies Mandatory: Prior experience in school admissions. Strong business acumen and a solid understanding of enrollment strategy. In-depth knowledge of the Ontario education system and admissions processes. Exceptional communication and interpersonal skills, with the ability to build meaningful relationships with diverse stakeholders. Highly organized with strong project management skills and keen attention to detail. Data-informed approach, with the ability to analyze, interpret, and report on enrollment trends. Proficient in admissions software, CRM systems, databases, and Microsoft Office Suite. Familiarity with digital marketing tools, social media platforms, and online engagement strategies is an asset. The successful candidates will receive: Competitive salary and Benefits plan We thank all applicants in advance. Only those candidates selected for an interview will be contacted. To apply, please email your resume to hr@ashwoodglen.com