Quality Documentation Specialist

4 weeks ago

Richmond Hill, Canada Altis Recruitment Full time

Our client in the food distribution industry is currently looking for a Quality Documentation Specialist to join their team.


Job Type: 11-week probation period, 6-month contract to permanent

Location: Fully On-site in Richmond Hill, ON.


Roles and Responsibilities

  • Ensure compliance with internal and external regulations for quality control, packaging, and labeling.
  • Organize, update, and validate supplier and customer documentation.
  • Maintain customer portals and support documentation for food ingredients.
  • Manage non-compliance reports and communicate issues to management.
  • Create and maintain SOPs and policies in line with regulatory requirements.
  • Manage and renew certifications (Organic, Kosher, CFIA).
  • Facilitate audit paperwork and oversee inbound quality inspections.
  • Collaborate with stakeholders for supplier approvals, compliance documents, and ERP system setup.
  • Assist with import laws, tariffs, and duties for procurement and sales costing.
  • Coordinate paperwork between Sales, Finance, and Operations teams.
  • Support sourcing activities, sample management, and trade show planning.
  • Assist with sales data collection and CRM implementation.
  • Perform other duties as required.

Qualifications & Skills:

  • 1-3 years of experience in Quality Assurance or Document Management.
  • Familiarity with food safety standards, GFSI, HACCP, BRC, and GMP.
  • Familiarity with TraceGain, TraQtion, Supply Line, and SedEx is an asset.
  • Post-secondary education or diploma in Food Science or a related field.
  • Proficiency in Microsoft Word and Outlook; intermediate skills in Excel.
  • Strong data entry and management abilities, with a focus on meeting deadlines.
  • Excellent organizational skills, attention to detail, accuracy, and time management.
  • Strong critical thinking and problem-solving abilities.
  • Effective customer service skills.
  • Experience with SAGE 300 is a plus.
  • Results-oriented with a commitment to integrity and ethical standards.

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