Operations Coordinator

4 days ago

Canada Culture Check Full time

About the Role

We’re looking for a versatile Operations Coordinator to work closely with our CEO, acting as the operational backbone of our growing organization. This role blends administrative expertise, project management, marketing support, and event coordination to ensure our day-to-day activities and strategic initiatives run smoothly.


If you’re proactive, detail-oriented, and thrive in a purpose-driven, collaborative environment, we’d love to hear from you.


Who We Are

At Culture Check, we empower individuals and organizations to address racial inequity in the workplace and transform organizational culture. Through our innovative blend of consulting, training, coaching, research, and tools, we’re driving positive change one step at a time.


We’re a mission-driven, collaborative team dedicated to building inclusive workplaces and communities. If you’re passionate about creating systems that support meaningful work, this is the place for you.


What We Offer

  • A supportive and inclusive work environment.
  • Opportunity to contribute to meaningful anti-racism initiatives that make a real impact.
  • Flexible, remote schedule to support work-life balance.
  • Engagement with diverse clients, including industry leaders and change-makers.
  • Competitive pay: $35-40/hr, based on experience.
  • Potential to transition into a salaried position as the organization grows.


Responsibilities


Operations & Administrative Support

  • Manage the CEO’s calendar, schedule meetings, and coordinate team events.
  • Organize and maintain internal documentation, drives, and platforms.
  • Draft slides, meeting notes, and documents for CEO meetings and presentations.


Event Coordination

  • Manage communication and logistics for monthly speaker engagements and other events.
  • Facilitate seamless virtual events on Zoom, including hosting and troubleshooting.
  • Assist with event promotion and outreach efforts to maximize engagement.


Marketing Support

  • Create and manage social media content across Instagram, Facebook, and LinkedIn.
  • Assist with newsletter creation, editing, and distribution.
  • Update website content and manage basic WordPress tasks.
  • Conduct minor video editing for social media or event promotion.


Project Management

  • Oversee cross-functional projects, ensuring deadlines are met and goals align with organizational objectives.
  • Identify inefficiencies in workflows and recommend solutions to improve processes.


Who You Are

  • Proactive and Detail-Oriented: You anticipate needs and handle tasks with precision.
  • Creative and Resourceful: You enjoy finding solutions and designing engaging content.
  • Flexible and Adaptable: You’re comfortable navigating new challenges and information.
  • Growth-Oriented: You’re committed to learning and improving your skills.
  • Mission-Driven: You’re passionate about creating meaningful change in workplaces and communities.


Preferred Qualities

  • Lived experience with racism and an understanding of racial equity work.
  • Attention to detail and strong organizational skills.
  • Creative design abilities for social media content.
  • Excellent written and verbal communication skills.
  • Strong time management skills and ability to manage multiple priorities.
  • Experience in operations, project management, or as an EA with strategic responsibilities.
  • Comfort working in a fast-paced, high-growth environment.
  • Flexibility to handle tasks at both a strategic and tactical level.


Tools and Platforms You’ll Use

  • Canva, HubSpot, and WordPress.
  • Instagram, Facebook, and LinkedIn.
  • Google Suite, Zoom, and Monday.com.
  • Eventbrite and basic video editing tools.


What We Are All About


Open and honest communication

  • Even when it's hard and uncomfortable
  • Even when we’ve messed up and are embarrassed
  • Always keep the lines open and know where each other is at


Bringing our full selves to the work

  • Be who you are, there is value in that
  • Save the filters for Instagram


Going above what is expected of us

  • On-time means 10 minutes early
  • Show respect and honor to those who came before us, those here with us, and those who will come after by infusing excellence in everything that we do
  • Details matter
  • Be mindful of your impact


Pushing each other outside of our comfort zones

  • It’s ok to feel scared and insecure and to talk about it, but we do not let our fears drive our decisions
  • We challenge ourselves and each other
  • We have an insatiable curiosity and commitment to learning


Modeling compassion, love, empathy, and vulnerability

  • We walk the talk
  • We are the change we want to see in the world
  • We care deeply for people and the community


Trust & Accountability

  • We see the potential in each other
  • Our word is our bond
  • We have each other's back


At Culture Check, we value diversity, collaboration, and a commitment to growth. Even if you don’t meet all the listed qualifications, we’d love to hear from you if this role excites you.


To apply, submit your resume and a brief cover letter explaining why you’re a great fit for this role. Share how your skills and experiences align with our mission and this position.

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