Senior Contract Administrator

1 week ago

Toronto, Canada Recruitment By Design Full time

Senior Contract Administrator

Our client, an architecture & interior design firm in Toronto, is looking to add a Senior Contract Administrator to their team. This salary is commensurate with experience and this position includes a competitive vacation and benefits package. This firm offers lots of opportunity for growth and many other perks

Who They Are:

Our client is one of Canada’s most progressive architectural firms, with an agile studio of 240+ committed, creative and driven professionals. They excel at developing client-centric concepts that are based on their needs but grounded in over 49 years of experience getting projects built. Their in-house design departments include Residential + Mixed-Use, Commercial + Industrial, Interior Design and Experiential Graphic Design. In addition, they have a Digital Practice Department, who commits to the implementation of BIM, research + develop, and the infusion of cutting-edge technology into our projects and practice.

Why Work With Them:

Their dynamic studio excels in Architecture, Interior Design, and Experiential Graphic Design, offering developer-driven solutions personalized for each project. With over 50 years of building enduring client relationships, they have a strong foundation of trust and collaboration. Their culture of learning provides a variety of opportunities for professional development and growth, supporting everyone’s professional journey. Together, they actively give back, enhancing communities through meaningful social impact initiatives and the thoughtful spaces they design.

Who Are They Looking For:

As a Senior Contract Administrator, you coordinate contract administration activities, ensuring seamless alignment between on-site activities and project demands. You are instrumental in supporting project teams during the construction phase to make sure contractual responsibilities are fulfilled, bridging communication between on-site personnel and the studio, and swiftly tackling any issues that emerge. You merge construction and design knowledge with solid leadership abilities to adeptly navigate the day-to-day challenges of projects on site, ensuring the successful realization of projects that meet and aim to exceed client expectations.


What You Will Do:

  • Provide construction administration functions for assigned projects on-site and within the office.
  • Attend and actively contribute to owner, architect, and contractor site meetings.
  • Facilitate meetings to resolve escalated site issues or shop drawing details.
  • Facilitate and ensure timely review and return of contractor shop drawings, Request for Information (RFIs).
  • Prepare and distribute Site Instructions.
  • Conduct monthly site review visits to monitor the quality and design intent of contract documents and prepare General Review Reports.
  • Perform occupancy reviews and project close outs.
  • Prepare Change Notices, Change Orders including review and approval of contractor quotations.
  • Review contractor monthly applications for progress payment and prepare Certificates of Payments.
  • Evaluate and certify substantial completion.
  • Review and process closeout submittals.


What You Will Bring:

  • Diploma in Architectural Technology or degree in Architecture.
  • Proficiency in Revit, MS Office, Bluebeam.
  • 3-5 years architectural experience including Construction Administration.
  • Knowledge of building codes and other regulatory jurisdictions.
  • Strong communication, critical thinking, and effective problem-solving skills.
  • A driver's license is required as you will be going offsite within the province and other parts of Canada.


What We Will Provide:

  • Minimum 3 Weeks Vacation Paid
  • 10 Personal Days Paid
  • RRSP Matching
  • 8 Weeks Work From Abroad Per Year
  • 100% Benefit Premiums Paid
  • Employee Assistance Program
  • Professional Association Dues Paid
  • Hybrid Work
  • Annual Home Office Allowance



Please email your resume to scorneil@recruitmentbydesign.com with the wording “Job #702, Senior Contract Administrator” in the subject line.

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