Prime Contract and Subcontract Administrator

3 weeks ago

East York, Canada Green Infrastructure Partners Full time

Reporting to the Commercial Manager, Prime Contract and Subcontract Administrator, will assist the Project Team with the daily administration of project(s).


Key Responsibilities include :


  • Identify and mitigate risks associated with subcontracting, including delays, non-compliance and cost overruns. Prepare and update Change logs
  • Negotiation of Change Orders and Change Notices with subcontractors
  • Maintain comprehensive records of all subcontractor agreements, correspondence and performance evaluations. Work closely with the project team and other stakeholders ensure subcontract activity aligns with overall project goals and timelines
  • Ordering & reviewing bonds and insurance
  • Estimating assistance with data entry/sub and supplier quote orders
  • Preparing project start-up and close-out documents, meetings and files
  • Maintaining estimating, variations, contract and subcontract database
  • Lead prime contract and subcontract payments with CA as well as subcontractors.
  • Lead commercial nature meetings and provide meeting agendas, prepare the meeting of minutes for the administration of the Contracts
  • Prepare reports and maintain documentation related to contract administration
  • Collaborate with legal counsel when necessary to address complex contract issues.
  • Other administrative duties as required.


Position Requirements :


  • Bachelor’s degree in quantity surveying, construction management, business administration or a related field .
  • 5+ years proven experience as a contracts administrator in the construction industry.
  • Understanding of contract law and construction contracts
  • Experience providing administrative support.
  • Extreme attention to detail
  • Proficient using Microsoft Office suite and contract management software
  • Knowledge of construction practices and terminology.
  • Results-driven with an ability to deliver success in a fast-paced environment.
  • Outcome focused, critical thinker with the ability to analyse and visualize to ensure continuous improvement across our business.
  • Ability to connect and interact with people to seek different perspectives.
  • Superb communication and interpersonal skills
  • Strong ability to effectively prioritize and manage multiple competing priorities.
  • Demonstrate versatility and resourcefulness in overcoming business challenges.


Our purpose


At Green Infrastructure Partners (GIP), our people are second to none. The work we do impacts lives. It impacts our schools and neighbourhoods and shapes our communities and cities.


We are one of Canada’s largest and fastest growing construction companies. Every day our people are designing, delivering, and maintaining infrastructure for Canada’s rapidly growing cities. From demolition, shoring and foundations, excavation, remediation, to structures, paving and the production of

materials, we have the unique ability to self perform all project scopes without reliance on sub-contractors.


The most valuable asset at GIP is people – our employees, our customers, and the public. Nothing is more important than our people coming to work happy and leaving safe.


We are committed to fostering a work environment that embraces Diversity, Equity, Inclusion and Belonging for all so our people benefit from the creative solutions that come from embracing differences.



Sustainability is part of our DNA. We focus on recycling and reusing materials by taking old roads and reengineering them into new roads, keeping tons of used materials out of our landfills.


The work we do today at GIP will carry us into a better, greener, and safer tomorrow.


About the GIP Team


As we look to the future, we need creative, ambitious, and innovative professionals like you who can help us to build the world of tomorrow, today.


GIP team members are at the heart of our success in designing and delivering infrastructure projects safely, thoughtfully, and with the highest quality. Our culture allows employees to bring their A Game to work each day. If you want to work for a world-class organization that provides an exceptional career experience with an inclusive and collaborative culture, this opportunity is for you

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