Sales Coordinator

1 day ago

Oakville, Canada Summit Search Group Full time

About Our Client: Our client is in the dairy industry.


Position Scope:

The Sales Coordinator is responsible for providing support to Traders by serving as the liaison to all parties involved in the customer order fulfillment process, from order placement to final delivery of product. This position entails communication with Sales, customers, suppliers, plants, and warehouses, as well as internal team members. The Strategic account team needs to demonstrate a positive attitude and the willingness to assist where needed to best serve the customer.

Schedule: Monday to Friday from 9am – 5pm; in office


Responsibilities:

  • Deal directly with customers and vendors by telephone, electronically and face to face
  • Respond to or re-direct customer inquiries such as document requests, complaints, return orders, test result questions, discrepancies, damages, new product approval, sample requests, delivery status of orders, etc.
  • Process Purchase orders, confirm availability, enter purchase orders and sales orders, and coordinate with all parties involved in the release and delivery of product.
  • Communicate and coordinate with internal departments. Interact with traders, warehouse and quality assurance departments to provide updates on all orders
  • Prepare and process import and/or export documentation for cross border and international shipments
  • Maintain the Trading System database to ensure that all customer, supplier, product and pricing information is updated and accurate
  • Maintain accurate and complete virtual files for all customer orders and related documentation.
  • Invoice sales orders and process vendor invoices in a timely and accurate manner while adhering to all policies, procedures, and guidelines of the company
  • Work collaboratively with accounting departments to resolve issues regarding credit holds, short payments, receivables and payables inquiries.
  • Provide support to Traders with customer requests, claims, samples, material planning, documentation, etc.
  • Follow company procedures and protocols (i.e. import procedures, Safe Foods for Canadians)
  • Ad hoc tasks within administration, sales, etc.



Required Skills and Knowledge:

  • Strong organizational skills
  • Passionate and highly motivated
  • Excellent communication and interpersonal skills
  • Experience with Microsoft Office suite programs
  • Problem analysis and problem solving
  • Attention to detail and accuracy
  • Ability to work well as part of a team as well as independently



Education and Experience:

  • 3-6 years in Customer Service or Logistics is an asset.
  • Post-secondary education is an asset.
  • Bilingual in French is an asset.


Summit Search Group is a fair and equitable search firm. We welcome and encourage applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the recruitment and selection process.

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