Human Resources Administrative Assistant

1 week ago

Sault Ste Marie, Canada Heliene Full time

Heliene is a fast-paced entrepreneurial company growing rapidly in a highly desirable industry, with a mission to be part of the solution to climate challenges and contribute to a better planet.


Heliene has taken the challenge to help the world reduce its reliance on fossil fuels, by striving to be a leader in renewable energy. We are a manufacturer of high efficiency and high-quality solar modules. Our modules are produced on state-of-the-art solar manufacturing lines in Ontario-Canada, Minnesota-USA, and at manufacturing partners around the world.


Customer First is more than a slogan. It’s the guiding principle of our business, a core value, and the cornerstone of our company culture.


We are looking for talented and motivated people that want to help us shape the solar industry. Under an experienced leadership team, we provide growth opportunities, intellectual challenge and a flexible, collaborative company culture.


We offer comprehensive benefits, including competitive salaries; paid time off; health, dental, vision and life insurance; as well as retirement plans.



Job Title: HR Administrative Assistant

Position Status: Permanent, Full-Time

Department: Human Resources

Supervision Received: HR Business Partner

Supervision Exercised: N/A

Location: Sault Ste. Marie, ON (Onsite)

Date Posted: November 18, 2024

Application Deadline: December 2, 2024



A. Human Resources Duties 70%

B. Administration 20%

C. Other Duties as Assigned 10%

TOTAL 100%



Reporting to the HR Business Partner, the HR Assistant (HRA) plays a vital role in supporting the day-to-day operations by supporting human resources functions and providing administrative support to the HR team. This position will be responsible for administrative and associated clerical support in a highly efficient, accurate, and confidential manner to the Human Resources Department. This position communicates with various internal departments and external stakeholders. The successful candidate must be highly organized, an effective communicator, and have the ability to multi-task and pay close attention to detail. This is an onsite position, located in Sault Ste. Marie, Ontario.



Key Responsibilities:

  • Assist the HR team, where applicable, with executing Heliene’s recruitment process including completing the hiring matrix, responding to applicants, coordinating and booking interviews, and any other administrative duties as required.
  • Perform onboarding for SSM and remote employees in Canada and the US.
  • Coordinate sensitive and confidential information within a fast-paced environment.
  • Provide administrative support to the Human Resources Team.
  • Assist with the coordination of HR projects including the employee engagement program and others, as assigned.
  • Maintain HR Job Description Repository for company wide alignment and ensure updates are completed as required including employee sign off on changes.
  • Administrative support for IT functions in SSM.
  • Order and maintain inventory of office supplies for SSM.
  • Draft and proofread correspondence while assisting with communication memos as assigned.
  • Schedule and coordinate meetings as required.



Minimum Qualifications:

A degree in Human Resources or a related field with one (1) year of related experience or an equivalent combination of education, training and experience required.

  • Strong organizational and planning skills with the ability to prioritize tasks.
  • Excellent interpersonal and customer service skills.
  • Exceptional verbal and written communication skills.
  • Proficient in Microsoft Office Suite or related software.
  • Ability to manage sensitive and confidential information with tact, professionalism, and diplomacy.
  • Strong understanding of clerical procedures and systems such as record keeping and filing.
  • Ability to work independently and collaboratively.
  • Ability to work in a fast-paced environment.
  • Passport and ability to travel internationally as required.


Salary Range: $50,000 to $65,000 Annually


Qualified applicants should submit a cover letter and resume to careers@heliene.com no later than 5:00 p.m. on December 2, 2024


All applicants must be legally eligible to work in Canada.


Positions are open to all qualified applicants, although preference will be given to Canadian citizens, permanent residents, and those qualified to work in Canada. Heliene is strongly committed to fostering diversity and inclusivity within our organization and is an equal-opportunity employer. Heliene invites and encourages applications from all qualified candidates from equity-deserving groups and all qualified applicants will receive consideration without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability or age.


In accordance with the Accessibility for Ontarians with Disabilities Act, 2005, upon request, accommodation will be provided by Heliene throughout the recruitment, selection, and/or assessment process for applicants with disabilities.

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