Current jobs related to Administrative Assistant, Legal - Waterloo - Miller Thomson LLP

  • Administrative Assistant, Legal

    3 months ago

    Waterloo, Canada BlackBerry Full time

    Worker Sub-Type: Regular **Job Description**: **Job Description**: BlackBerry’s IoT division is seeking an Administrative Assistant to support the Legal department, in our business which is on the cutting edge of connected and autonomous vehicles, embedded software and the Internet-of-Things. In this role, you will assist with various contracts, business...

  • Legal Administrative Assistant

    4 months ago

    Waterloo, Canada Gowling WLG Full time

    **ABOUT GOWLING WLG** At Gowling WLG, our dedication to excellence and quality service begins with our people. As a global law firm with offices across Canada, the U.K., Europe, the Middle East and Asia, we pride ourselves on sourcing and retaining top talent who bring energy, passion and commitment to the delivery of outstanding client service. When it...

  • Director, Legal

    3 weeks ago

    Waterloo, Canada MarshallZehr Full time

    **Director, Legal** **Who is MarshallZehr?** **MarshallZehr Group Inc. (“MZ”)** provides customized construction and development financial solutions for high-performing real estate developers. Since 2008, MarshallZehr has grown to become one of Canada’s most trusted real estate capital partners. We add value beyond capital - our team’s decades of...

  • Director, Legal

    7 days ago

    Waterloo, Canada MarshallZehr Full time

    412 ALBERT STREET, WATERLOO, ONTARIO, CANADA, N2L 3V3 FULL-TIME. SEPTEMBER 18, 2024 Description **Director, Legal** *** **Who is MarshallZehr?** **MarshallZehr Group Inc. (“MZ”)** provides customized construction and development financial solutions for high-performing real estate developers. Since 2008, MarshallZehr has grown to become one of...

  • Assistant, Legal

    3 months ago

    Waterloo, Canada Definity Financial Corporation Full time

    Job ID : 6709 Category : Strategy & Legal Brand : Definity Regular/Temporary : Regular Fulltime/Parttime : Full Time Location : Waterloo, Canada Definity includes some of Canada’s most long-standing and innovative insurance brands, including Economical Insurance, Sonnet Insurance, Family Insurance Solutions, and Petline Insurance. With strong roots that...

  • Director, Legal

    1 month ago

    Waterloo, Canada MarshallZehr Full time

    Description Director, Legal Who is MarshallZehr? MarshallZehr Group Inc. (“MZ”) provides customized construction and development financial solutions for high-performing real estate developers. Since 2008, MarshallZehr has grown to become one of Canada’s most trusted real estate capital partners. We add value beyond capital – our team’s...

  • Director, Legal

    1 month ago

    Waterloo, Canada MarshallZehr Full time

    Description Director, Legal Who is MarshallZehr? MarshallZehr Group Inc. (“MZ”) provides customized construction and development financial solutions for high-performing real estate developers. Since 2008, MarshallZehr has grown to become one of Canada’s most trusted real estate capital partners. We add value beyond capital – our team’s...

  • Director, Legal

    3 weeks ago

    Waterloo, Canada MarshallZehr Full time

    Director, Legal Who is MarshallZehr? MarshallZehr Group Inc. (“MZ”) provides customized construction and development financial solutions for high-performing real estate developers. Since 2008, MarshallZehr has grown to become one of Canada’s most trusted real estate capital partners. We add value beyond capital – our team’s decades of experience...

  • Director, Legal

    4 weeks ago

    Waterloo, Canada MarshallZehr Full time

    Director, Legal Who is MarshallZehr? MarshallZehr Group Inc. (“MZ”) provides customized construction and development financial solutions for high-performing real estate developers. Since 2008, MarshallZehr has grown to become one of Canada’s most trusted real estate capital partners. We add value beyond capital – our team’s decades of experience...

  • Director, Legal

    3 weeks ago

    Waterloo, Canada MarshallZehr Full time

    Director, Legal Who is MarshallZehr? MarshallZehr Group Inc. (“MZ”) provides customized construction and development financial solutions for high-performing real estate developers. Since 2008, MarshallZehr has grown to become one of Canada’s most trusted real estate capital partners. We add value beyond capital – our team’s decades of experience...

  • Director, Legal

    4 weeks ago

    Waterloo, Canada MarshallZehr Full time

    Director, Legal Who is MarshallZehr? MarshallZehr Group Inc. (“MZ”) provides customized construction and development financial solutions for high-performing real estate developers. Since 2008, MarshallZehr has grown to become one of Canada’s most trusted real estate capital partners. We add value beyond capital – our team’s decades of experience...

  • Director, Legal

    3 weeks ago

    Waterloo, Canada MarshallZehr Full time

    Director, LegalWho is MarshallZehr?MarshallZehr Group Inc. (“MZ”) provides customized construction and development financial solutions for high-performing real estate developers. Since 2008, MarshallZehr has grown to become one of Canada’s most trusted real estate capital partners. We add value beyond capital – our team’s decades of experience help...

  • Director, Legal

    3 weeks ago

    Waterloo, Canada MarshallZehr Full time

    Director, LegalWho is MarshallZehr?MarshallZehr Group Inc. (“MZ”) provides customized construction and development financial solutions for high-performing real estate developers. Since 2008, MarshallZehr has grown to become one of Canada’s most trusted real estate capital partners. We add value beyond capital – our team’s decades of experience help...

  • Director, Legal

    3 weeks ago

    Waterloo, Canada MarshallZehr Full time

    Director, LegalWho is MarshallZehr?MarshallZehr Group Inc. (“MZ”) provides customized construction and development financial solutions for high-performing real estate developers. Since 2008, MarshallZehr has grown to become one of Canada’s most trusted real estate capital partners. We add value beyond capital – our team’s decades of experience help...

  • Director, Legal

    7 hours ago

    Waterloo, Canada MarshallZehr Full time

    *Director, Legal* Who is MarshallZehr? MarshallZehr Group Inc. (“MZ”) provides customized construction and development financial solutions for high-performing real estate developers. Since 2008, MarshallZehr has grown to become one of Canada’s most trusted real estate capital partners. We add value beyond capital – our team’s decades of experience...

  • Director, Legal

    7 hours ago

    Waterloo, Canada MarshallZehr Full time

    *Director, Legal* Who is MarshallZehr? MarshallZehr Group Inc. (“MZ”) provides customized construction and development financial solutions for high-performing real estate developers. Since 2008, MarshallZehr has grown to become one of Canada’s most trusted real estate capital partners. We add value beyond capital – our team’s decades of experience...

  • Litigation Legal Assistant New

    3 months ago

    Waterloo, Canada Definity Financial Corporation Full time

    Job ID : 7417 Category : Strategy & Legal Brand : Definity Regular/Temporary : Regular Fulltime/Parttime : Full Time Location : Waterloo, Canada Posting Range : $42,400 - $78,100 Definity is the parent company to some of Canada’s most long-standing and innovative insurance brands, including Economical Insurance, Sonnet Insurance, Family Insurance...

  • Executive Administrative Assistant

    3 months ago

    Waterloo, Canada Manulife Full time

    We are a leading financial services provider committed to making decisions easier and lives better for our customers and colleagues around the world. From our environmental initiatives to our community investments, we lead with values throughout our business. To help us stand out, we help you step up, because when colleagues are healthy, respected and...

  • Administrative Assistant

    4 weeks ago

    Waterloo, Canada Robert Half Full time

    We are looking for a detail-oriented, self-motivated, and experienced Administrative Assistant to join our vibrant real estate team. The ideal candidate will possess a proven track record of effectively managing administrative tasks, coordinating events, researching, and updating databases. The role requires excellent communication skills, along with the...

  • Administrative Assistants-Temp-Legal

    4 weeks ago

    Waterloo, ON, Canada Robert Half Full time

    We are seeking an organized and proactive Administrative Assistant to join our client in a real estate office . You'll play an integral role in communicating with clients and vendors, managing files, and handling other administrative tasks as necessary. Organize and maintain the Realtor's database and customer relationship management systems. Provide...

Administrative Assistant, Legal

4 months ago

Waterloo, Canada Miller Thomson LLP Full time

As a recognized national business law firm, we support, grow, and impact our communities through our work. We help entrepreneurs, companies, and professionals shape and build the Canadian economy.


When you start a career with Miller Thomson, you join a firm that puts its people first. We provide the opportunity to influence the course of your career, community, and workplace with the support and backing of a national organization. While teamwork and collaboration are hallmarks of our culture, we accept and encourage individuality. You can expect a friendly, safe, and supportive environment where your colleagues will rally around to help you succeed.


Find the spark that will propel your career to new heights. Apply today to join a firm that is dedicated to you.


Our Waterloo office is looking for an Administrative Assistant, Legal to join their team


Key Responsibilities:


  • Initial review and organization of existing original, executed estate planning documents in on-site vault;
  • Reorganize and update the existing record-keeping system;
  • Process new executed estate planning documents, including:
  • Review documents for proper execution;
  • Scanning of original documents;
  • Create and prepare affidavits of execution, estate planning reporting letters and records books;
  • Enter information into record-keeping system and arranging for safekeeping of original documents in on-site vault;
  • Respond to requests for records and information and retrieve original documents from on-site vault;
  • Maintain an up-to-date record-keeping system;
  • Other duties as assigned.


What you'll bring:


  • Community College Certificate or Diploma or equivalent combination of experience;
  • 2-3 years of working experience in a professional organization;
  • Excellent organizational, time-management and coordination skills;
  • Superior attention to detail and ability to work with and understand confidential information;
  • Excellent verbal and written communication skills;
  • Ability to work well on their own with minimal direction or instructions;
  • Strong investigative and problem-solving skills to troubleshoot and escalate issues;
  • Ability to lift up to 30lbs;
  • Advanced technical skills in MS Office (Word, Excel and PowerPoint); Able to learn new software systems with ease;
  • Forward-thinking and innovative with ability to find ways to deliver customer service excellence;
  • Able to manage multiple files and tasks, and strong ability to take initiative;
  • Collegial and a team player;
  • Experience in Wills & Estates is considered an asset but not required.


What we offer:


We believe in the importance of a Total Compensation package, ensuring our mix of salary, benefits, and perks are competitive within the market as well as a work-life balance. We offer:

  • A comprehensive Benefits package that includes Health, Dental and Vision Care, Employee Assistance Program, Life Insurance, Short Term and Long Term Disability Insurance, 3+ Weeks’ Vacation and 10 Personal Days;
  • A Diverse and Inclusive Workplace;
  • Flexible working options;
  • Maternity Leave Top-up;
  • A Firm matching Group Retirement Savings plan;
  • An individual TFSA with low fund management fees and competitive investment options;
  • Employee Assistance Program to support you and your family;
  • A wellness spending account to foster employee well-being;
  • Professional Development opportunities;
  • Employee appreciation events;
  • Charitable giving programs.


Who we are:


Miller Thomson LLP is one of Canada’s fastest-growing national business law firms, with strategically placed offices across the country. Our consistent ability to provide practical, creative and cost-effective advice, combined with an unyielding service commitment to our clients and a strong dedication to our lawyers, business services professionals and the communities in which we practice, gives us a unique position in the Canadian legal industry.


Miller Thomson LLP is an equal-opportunity employer and is committed to equity, diversity, inclusion, and accessibility.


While we thank all applicants for their interest, due to the high volume of applications we receive, we are unable to respond to queries individually, and only those selected for an interview will be contacted. No phone calls or agencies, please.


Miller Thomson will provide accommodation on request throughout the recruitment, selection and assessment process for applicants with disabilities. If you require accommodation, please inform our Talent department of the nature of the accommodation that you may require, to ensure your equal participation.


We respect the privacy and confidentiality of personal information provided by or on behalf of those who apply for a position with us.


By submitting your personal information on this platform, you freely consent to the collection, use, and disclosure of that information in connection with our application process. By applying you further understand and accept that there is the possibility of your information being transmitted and stored in another province.


You may decide to withdraw your consent to the collection, use, and disclosure of your personal information at any time by notifying us at talentacquisition@millerthomson.com or herein.