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Administrative Assistant

4 months ago

Montreal, Canada Reimagined Parking Full time
DescriptionThe Administrative Assistant performs a variety of clerical tasks to support various departments at the corporate office.  Depending on the needs of the assigned department, the Administrative Assistant is responsible for greeting and assisting visitors, completing assigned projects, filing and record keeping, and general office correspondence. The Administrative Assistant works closely with fellow team members and corporate leadership to ensure quality standards are met at all times.
___________________________

L'Assistant(e) Administratif accomplit diverses tâches administratives pour soutenir différents départements au sein du succursale de Montréal. Selon les besoins du département assigné, l'Assistant(e) Administratif est responsable de l'accueil et de l'assistance aux visiteurs, de la réalisation des projets assignés, du classement et de la tenue des dossiers, ainsi que de la correspondance générale du bureau. L'Assistant(e) Administratif travaille en étroite collaboration avec les autres membres de l'équipe et la direction de l'entreprise pour garantir que les normes de qualité sont respectées en tout temps.
Key Responsibilities / Responsabilités clés
  • Greet arriving and departing visitors in a friendly and courteous manner. 
  • Write and distribute email, correspondence memos, letters, faxes and forms. 
  • Assist in the preparation of regularly scheduled reports. 
  • Maintain department filing system. 
  • Order office supplies as required. 
  • Assist in submitting invoices for payment and reconciling expense reports. 
  • Complete special projects as assigned by corporate leadership. 
  • Communicate professionally at all times with visitors and teammates. 
  • All other duties as assigned. 
_______________________________

  • Accueillir les visiteurs à leur arrivée et à leur départ de manière amicale et courtoise.  
  • Rédiger et distribuer des courriels, des notes de service, des lettres, des télécopies et des formulaires.  
  • Aider à la préparation des rapports réguliers.  
  • Maintenir le système de classement du département.  
  • Commander les fournitures de bureau selon les besoins.  
  • Aider à la soumission des factures pour paiement et à la réconciliation des rapports de dépenses.  
  • Réaliser des projets spéciaux assignés par la direction de l'entreprise.  
  • Communiquer de manière professionnelle en tout temps avec les visiteurs et les coéquipiers.  
  • Toutes autres tâches assignées.

Skills, Knowledge and Expertise / Compétences, Connaissances et Expertise
  • At least 18 years of age
  • Excellent customer service and communication skills
  • Proficient in Microsoft Office Suite (Word, Excel, Outlook) 
  • Ability to verbally communicate with guests
  • Previous administrative support experience, preferred 
______________________________

  • Âgé(e) d'au moins 18 ans  
  • Excellentes compétences en service à la clientèle et en communication  
  • Maîtrise de la suite Microsoft Office (Word, Excel, Outlook)  
  • Capacité à communiquer verbalement avec les visiteurs  
  • Expérience préalable en soutien administratif, de préférence
The Reimagined Parking family of nationally recognized brands–Impark, Lanier, Republic Parking, AmeriPark, and ParkOne—is the world's leading tech-powered, people-driven parking solutions provider. Our workforce of 8,000 manages 3,400 high-density parking facilities across 500 North American cities, generating 34 million digital transactions annually.

Reimagined Parking is an equal opportunity employer. Reimagined Parking does not discriminate on the basis of race, ancestry, religion or creed, color, sex, national or ethnic origin, gender identity, gender expression, sexual orientation, age, marital status, family status, veteran status, disability status, or any other protected ground of discrimination/class status protected by state/provincial or federal law, as applicable. Reimagined Parking complies with all applicable equal employment opportunity legislation in each jurisdiction in which it operates.