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Payroll Associate, Payroll Department

4 months ago

Toronto, Canada Scarborough Health Network Full time

Across our three hospitals

and eight satellite sites, Scarborough Health Network (SHN) is shaping the future of care. Our many programs and services are designed around the needs of one of Canada’s most vibrant and diverse communities. We are home to North America’s largest nephrology program, as well as the designated cardiac care and spine centre for Scarborough and surrounding communities to the east. We are proud to be a community-affiliated teaching site for the University of Toronto and partner with a number of other universities and colleges, helping to train the next generation of health care professionals. We are also proud to be named one of Greater Toronto's Top Employers for 2022 Learn more at

FOR EXTERNAL APPLICANTS ONLY: As a condition of employment, you are required to submit proof of full COVID-19 vaccination status to the Hospital’s Workplace Health and Safety department. Fully vaccinated: having received the full series of a COVID-19 vaccine or combination of COVID-19 vaccines approved by WHO (e.g., two doses of a two-dose vaccine series, or one dose of a single-dose vaccine series); and having received the final dose of the COVID-19 vaccine at least 14 days ago.

The completion of this online form serves as your application and will be used to determine if you meet the requirements of this position. Please ensure that you have provided all pertinent information necessary to be considered for this vacancy by the close date.

Reporting to the Payroll Manager, you will be responsible for processing the biweekly payroll for specific departments and providing related data to internal stakeholders and external agencies.

Responsibilities:

• Participate in and coordinate payroll processing and ensure the accuracy of the payroll processing
• Follow up with managers and unit clerks regarding employee attendance, status changes, and payroll adjustments
• Maintain personnel files and records ensuring confidentiality
• Process payroll adjustment forms
• Process termination documentation (e.g. Record of Employment, pension plan, etc.)
• Prepare payroll reports as requested from internal and external stakeholders
• Process enrollments/terminations and any changes to coverage and contributions
• Ensure that all payments, contributions and transfers are accurately processed and documented
• Respond to employee inquiries in a professional and timely manner
• Identify and respond to issues in a timely manner, demonstrating appropriate follow-up
• Assist with T4 process and related year end activities

Requirements:

• Minimum high school diploma and completion of the Payroll Compliance Certification from the Canadian Payroll Association, or equivalent
• Minimum 3 years payroll experience
• Knowledge of payroll practices and regulations (e.g. Canada Revenue Agency, Ontario Ministry of Finance, etc.)
• Excellent computing skills, MS Office Outlook and Excel are mandatory
• High level of accuracy and attention to detail
• Able to respect the confidentiality of information held by the Payroll Department
• Able to work under pressure in order to meet deadlines
• Able to work independently and in a team environment
• Demonstrates values consistent with SHN′s Code of Conduct and is committed to fostering a healthy and positive work environment in accordance with Health & Safety policy and legislation.
• Engages in ethical conduct and strives to understand and appreciate the diversity of our patient/staff population and community
• Utilize protective equipment provided and identify and reports hazards
• Engages in ethical conduct and strives to understand and appreciate the diversity of our patient/staff population and community
• Strong work ethic and commitment is required
• Demonstrated high standards of work outputs
• Highly punctual
• Demonstrated professionalism and reliability

Asset:

• Knowledge of Meditech payroll is an asset
• Knowledge of the full payroll cycle for Ontario
• Previous experience in a healthcare environment
• Ability to speak another language