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Office Administrative Assistant

4 months ago

Lac la Biche, Canada WJS Canada Full time
In Your Role You Will

• OH & S duties
• Use Concur to prepare Accounts Payable & Receivable, submit expense claims, Visa requisitions, etc.
• Set up, maintain and close confidential client files (On Penelope)
• Employee personnel records & files (electronic and paper), incoming information/documents, etc.
• Be the first point of contact for clients/public on the phone and in-person.
• Schedule appointments for staff training, vehicle maintenance, etc.
• Create reports, documentation and written communications.
• Maintain petty cash fund.
• Use SharePoint & Teams to share information and connect the team
• Maintain office supplies and equipment.
• Full job description available upon request

*** Prior to confirmation of employment all applicants must provide a current (dated within 6 months of hiring date) Criminal Record Check and Ministry Check. These checks can take up to 6 weeks to obtain, please ensure you prepare accordingly.

As An Ideal Candidate You Possess

• Certificate/Diploma (Administration or Human Resources)
• 1+ years office administration experience
• Demonstrated ability to type 60 wpm
• Excellent Microsoft Office 365, Word, Excel skills
• Good working knowledge of client and personnel file maintenance, data systems, payroll and invoicing

• Previous experience with various office systems including Concur (accounting), Penelope (client files), SharePoint (Database) and/or MS Teams is an asset, but may train the right person