Bookkeeping Clerk

5 months ago

Edmonton, Canada price Full time

E.H. Price, a division of Price Industries Limited., North America’s leading manufacturer and distributor of air distribution products (www.priceindustries.com) is a dynamic, progressive and innovative organization looking for new talent in our growing Edmonton office. If you thrive on new challenges, pushing yourself to new heights and working in a team-driven environment, you should consider the following opportunity.

What We Offer:

Health and Dental - Employees and their families enjoy flexible benefits options covering an extensive list of medical and dental expenses and services. Life and Disability - You will be provided with life insurance in a multiple of your salary with an option to purchase additional coverage. Employee and Family Assistance Program (EFAP) - You and your family will have free access to consultation and support for your mental, emotional and financial well-being. Pension Matching Program - Invest in your future with each pay cheque through our Defined Contribution Pension Plan and we will match your contribution (up to 3% of your salary).EQ Care® - You and your family will have free access to speak with a doctor by phone or app from wherever you are. Pocketpills – You and your family will have free access to Canada’s first Digital Pharmacy, PocketPills enables you to call, text or email the pharmacy care team from wherever you are. You will enjoy free delivery of your prescriptions and vitamins straight to your home. Gym Subsidy Program - Employees are eligible for a gym membership reimbursement of up to $300 per year, this includes Fitness related App’s.

Bookkeeping Clerk

We are looking for a motivated Bookkeeping Clerk who will play a crucial role in the smooth operations of our office. The ideal candidate will have experience in either the equipment sales industry, manufacturing or construction and have knowledge of accounting principles and practices. We are looking for someone who is motivated to join us on our journey and wants to understand business operations in other aspects of the company alongside your manager. We are committed to offering you continuous professional development for your career. The current accounting system is Great Plains and the sales software is a custom platform. 

The successful candidate's responsibilities will include: 

Accounting (75%):

Process, record and manage all accounts payable and receivable, invoices & payments, going through the branch.Handle, code, allocate and record vendor invoices (product & freight charges) into the sales and accounting platforms, ensuring they are submitted for timely payment.Check customer invoices against purchase orders, quotes, pricing agreements and shipping documents to ensure accuracy and completeness when recording total costs in the accounting & sales software. Keep track and record the various costs associated with individual sales projects. This can include product cost, freight, brokerage, credits and other costs. Maintain records of purchase orders and track product freight to ensure delivery and the correct timing of customer invoicing and vendor payments.At month end, reconcile accounts payable transactions to ensure accuracy. Keep track & report at month end the Accruals for unbilled sales and unpaid invoices as well as in-transit inventory. Complete month end tasks required to close out the period based on the provided timelines. 

Administrative Duties (10%):

Track and work with vendors, customers and sales team to resolve any issues or discrepancies as they might arise. Prepare and process customer and vendor paperwork, ensuring all documentation is complete and accurate. This can include invoices, order acknowledgements, tracking information and packing slip information. Organize and manage physical and digital filing systems for efficient record-keeping.When necessary, assist in the extraction and preparation of data for various reports.Assist with providing information (primarily document samples) for the yearly organizational audit on a as need basis. As needed, answer incoming calls, from team members, vendors and customers, via Microsoft Teams, respond to inquiries, and direct customers to appropriate staff members, by acquiring an understanding of the organization and the various departments in the branch. Act as a backup for answering calls from team members, vendors and customers, via Microsoft Teams, respond to inquiries, and direct customers to appropriate staff members, by acquiring an understanding of the organization and the various departments in the branch.

Credit & Collections Management (10%):

Prepare and issue customer invoices (daily).Receive, record and apply customer payments within the accounting system.Perform collections activities & tasks as a backup to the Collections Clerk. 

General Office Support (5%):

Prepare and distribute internal communications and reports as needed.Support other office staff with administrative tasks as required.

The ideal candidate for this position will have: 

The ideal candidate for the role is a detail-oriented self-starter with great organizational skills. The successful candidate should have:

A willingness to learn, apply the coaching received and a commitment to excellence. Very strong organizational skills with a keen attention for details and a high level of accuracy.Strong problem-solving skills, analytical and strategic reasoning.Have a strong understanding of the Three-Way Match principle and of accounting principles & practices. 3-5 years of experience in an administrative role with a focus on accounts payable and receivable OR 2-3 years experience in a high-volume bookkeeping role.High school diploma or equivalent with an additional certification in office administration, bookkeeping, or related fields.Proven ability to effectively manage the workload and the ability to maintain an organized process flow of all the invoices and information received. Excellent communication skills with fluency in English, written and spoken.Beginner to intermediate level in Microsoft Excel suite (understand data entry, basic equations and navigating through spreadsheets). Exposure or knowledge of Great Plains accounting software would be an asset. An aptitude to learn new software and systems, for which training will be provided. This role will not cover payroll processing or tax preparation. Successfully pass a background check.

Working Conditions:

In office, full-time position, typically Monday to Friday, 8 AM to 4:30 PM.Office environment with frequent interaction with customers and other staff members.

Should this excellent opportunity interest you, please submit your resume, including salary expectations.

Price Industries Limited hires on the basis of merit and is strongly committed to equity and diversity. We welcome applications from all qualified candidates, including all genders, Indigenous peoples, persons with disabilities, members of visible minorities, individuals of diverse gender and sexual orientation and all groups protected by the Human Rights Code. We are happy to provide reasonable accommodations throughout the selection process and while working at Price. If you require support applying online because you are a person with a disability, please contact us at HR@priceindustries.com.

We appreciate the interest shown by all applicants, however only those being considered for an interview will be contacted.

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