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Project Coordinator, Real Estate

4 months ago

Halifax, Canada Canada Lands Company Full time

Short Summary

Under the direction of the Director, Real Estate, the Project Coordinator manages the flow of project-related written and verbal correspondence, processes project documents to advance and maintain project momentum, and ensures compliance with Company policies and procedures. The Project Coordinator is a pivotal member of the regional Real Estate team [Atlantic Region], performing a range of project management and administrative tasks to support the operations of the regional office.

Job Description

1. Provides support to the region in the areas of property acquisitions, master planning, redevelopment, and servicing/construction and provides necessary follow-up to ensure timely completion.

Participates in planning (i.e. physical, regulatory), servicing, and project management reviews/initiatives. Assists with the development and coordination of consultant selection processes.  Assists with the direction/work of external multidisciplinary team (contractors, engineers, surveyors, architects, planners, property/leasing managers, etc.) to achieve project objectives. Follows up with a wide range of stakeholders (e.g. government, public, community associations, other corporations, etc.) to support project development objectives. Assists in preparation of documents for Board submissions; conducts analysis and supports the preparation of progress reports for Senior Management, Board members, steering committees, and other audiences, as required. Prepares and administers technical documentation, including Request for Proposals (RFPs) and associated procurement documents Prepares engagement letters for approval, with adherence to CLC policies and guidelines. Prepares and administers contracts, ensuring proper authorization within CLC’s Delegation.

2. Participates in the budget process, including the review of contract amounts/details, progress claims and invoices. 

Participates in the preparation, review and implementation of divisional and regional short and long term planning activities (budgets, strategic and business plans). Works with the regional/project accountant to provide necessary supporting information/documentation. Analyzes costs against budgets/contracts to identify risk of budget over-run and controlling payments. 

3. Participates in agreements of purchase and sale, including the coordination of sales and marketing activities. 

Assists the regional Real Estate team with due diligence (i.e. appraisals, brokers, signage, advertising, credit checks).  Assists with the preparation of, and fulfilling obligations related to agreements of purchase and sale. Ensures copies of contracts/agreements are forwarded to the appropriate offices (regional office, Finance, Corporate Affairs), and properly classified and filed for auditing.  Prepares Sales Abstracts/summaries for senior management approvals. Finalizes closing documentation (i.e. ensures receipt of fully executed transfer deed and survey plan prior to closing).

Qualifications

Post-secondary education, college degree, business or technical diploma or sufficient equivalent work experience in one of the following fields required: 

- engineering, 
- architecture, 
- landscape architecture
- urban planning,
- project management 
- other construction / development related fields (surveyors, appraisals etc.)

Minimum of three to five years of experience in land development and/or construction required. Good knowledge of all aspects of real estate development and delivery processes as well as current industry trends and practices. Project management or contract management training and/or experience required. Knowledge of general business principles, financial management, as well as, environmental issues/remediation techniques are assets. Advanced knowledge of Excel, Word, Outlook and Powerpoint required. Working knowledge of Microsoft Project, AutoDesk, an asset. Bilingualism is an asset.

Working Conditions

Working in an office environment.