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Accounts Payable and Payroll Clerk

4 months ago

Ottawa, Canada Sonovision Full time

SONOVISION is a leading international company specializing in technical documentation and engineering services. We are seeking an extraordinary and dynamic individual to join our North American team as an Accounts Payable and Payroll Clerk. With our focus on first-class industries and a commitment to excellence, we offer an unparalleled opportunity to showcase your skills while being part of a supportive global organization that puts its employees first.


ABOUT US:


At SONOVISION, we work on a variety of dynamic projects in industries such as aerospace, defense, transportation, and energy. At the heart of our success lies a Three-Pillar Strategy: Operational excellence for unmatched reliability, unwavering customer service, and constant innovation. We're committed to exceeding expectations, making every interaction extraordinary.


As an integral part of the Ortec Group, a global organization with a strong presence in the technical documentation field, our extensive network across the globe opens doors for professional growth and cross-cultural experiences.


We understand that our success is driven by our exceptional team and prioritize our employees' well-being, personal development, and work-life balance. Through mentorship programs, training initiatives, and a collaborative work environment, we empower our employees to reach new heights in their careers.


An Accounts Payable and Payroll Clerk should possess the following:

  • Language(s): English (bilingual an asset).
  • Have a secondary level education in accounting/payroll and/or significant (3+years) direct experience.
  • ADP payroll experience
  • Quickbooks experience
  • Microsoft excel experience

Responsibilities:

Payroll and Benefits

  • Process payroll transactions for our Canadian and US teams accurately and in a timely manner, including new hires, terminations, and changes to employee information.
  • Calculate wages, deductions, overtime, and commissions based on employee timesheets, contracts, and other relevant documentation.
  • Ensure compliance with federal, state, and local payroll regulations and tax laws, including withholding requirements, wage garnishments, and benefits deductions.
  • Prepare and distribute payroll reports, including earnings statements, tax forms, and summaries for management review.
  • Reconcile payroll transactions, resolve discrepancies, and investigate and correct errors as needed.
  • Assist employees with payroll-related inquiries, including questions about wages, deductions, and tax withholdings.
  • Enter benefit enrollment forms.

Accounts Payable

  • Review all invoices for appropriate documentation and approval.
  • Post high volume of AP invoices accurately and on a timely basis.
  • Ensure invoices match purchase orders, review/resolve any issues with purchasing department or project manager.
  • Prepare & select invoices for payment processing.
  • Reconcile vendor statements on monthly basis.
  • Maintain files and documentation thoroughly and accurately.
  • Assist the Finance team with day to day entries, monthly and year end reporting, and operational requirements.