Front Desk Coordinator

6 months ago

Calgary, Canada Urban Systems Full time

About the Opportunity

Our Calgary branch is looking to add an enthusiastic Front Desk Coordinator to help support our energetic office. Do you like a variety of tasks throughout your day? Are you able to pivot in the face of changing priorities? If organization is your mainstay, you are energized by working in a collaborative environment, and you have a strong MS Office skill set, let’s connect

More specifically, as a Front Desk Coordinator, some of your key responsibilities will be:

First Impressions – Create a welcoming space for clients, guests, and staff, and arrange onboarding for new colleagues. Office Coordination – Order and restock general office and field supplies; keep common areas tidy, maintained, and organized; coordinate outgoing mail and courier service; FOB and security system maintenance; and general office maintenance and organization. Support Meetings – Day-to-day meeting support such as coordinating and ordering lunches, ensuring boardrooms are tidy and stocked, set up and take down as needed. Financial Coordination – Facilitate accounting processes such as, but not limited to, Visa management, bank deposits, invoice coding and processing, and support good business acumen. Events and Staff Functions – Assist in coordinating a variety of events, book meeting rooms, event set up and take down as needed, coordinate catering requests, and manage swag inventory, assembly, and packaging. Other administrative duties, office support tasks, and errands as required.

About You

Are you proactive, motivated, and eager to learn new things and provide outstanding service to our internal teams and external clients? Our ideal candidate is someone who is looking to start their career with up to 2 years of experience or equivalent education/experience in office administration or a related field.

The core skills that will help you succeed here include:

High Quality and Detail Oriented – You take personal pride in delivering outstanding quality work for project leaders and team members. You follow accounting and administrative processes accurately and meet business deadlines. Service Mindset – You value and deliver high-quality, innovative service to all colleagues, clients, and guests. Flexible and Adaptable – You embrace the ambiguity of “…other duties as assigned” and demonstrate a creative and positive approach to problem solving and are not rattled by interruption or changes in plans. Collaborative – You encourage cooperation, collaboration, and partnerships. You build positive relationships, seek to understand with a curious and caring mindset, and can weave the ideas and needs of team members into a cohesive plan. Energized – You are personable and consistently demonstrate an approachable and inviting attitude and handle demanding workloads, competing demands, distractions, and interruptions with professionalism and ease. Critical Thinker – You analyze information objectively and make informed decisions. You consider diverse perspectives and effectively solve complex problems through logical reasoning. Technically Proficient – You accurately follow accounting and administrative processes and meet business deadlines. You have experience with all Microsoft Office programs, with sophisticated knowledge of Word, PowerPoint, and Excel.

About Us

Urban Systems is an employee-owned interdisciplinary community consulting firm with deep Canadian roots. We are united in our mission to transform communities everywhere into vibrant places where people want to live today, tomorrow, and forever.

At Urban Systems, vibrant communities are everything—including our own work community. Since 1975, we have grown to more than 700 people with 18 offices across Canada. Every day, our purpose-driven team works closely with our clients and their communities to deliver impactful work. We are proud to work with diverse clients, including Indigenous communities, all levels of government, commercial and residential land developers, and the natural resource sector.

We care for our communities and for our people. It’s our differences that make us exciting, and our shared belief in Urban Systems that binds us together. We’re searching for the creative and passionate and the curious and courageous to join us in creating meaningful and generational change in communities.

Our Commitment to You

Are you looking for opportunities to participate in challenging projects and work with multiple stakeholders? Join a diverse and supportive group of professionals at Urban Systems and take part in impactful work building vibrant communities across Canada. Here’s what you can expect as a team member at Urban Systems:

Competitive Compensation and Benefits. You’ll receive competitive compensation, extended health, dental, vision care coverage, and more. This position will have a salary range of $48,000.00 - $53,000.00 per year based on a 40-hour work week. The range is negotiable based on your skillset and experience. Paid Time Off. We encourage all team members to take time off to recharge and spend time with loved ones. Enjoy 3 weeks of paid vacation to start, in addition to statutory days off throughout the year. Learn and Grow. Your professional growth & development is supported here. You are encouraged to take initiative and shape your career through coaching, in-house learning, technical courses, and more. Work with Interdisciplinary Teams. Amazing things happen when you mix creativity, curiosity, teamwork, and a strong desire to collaborate and innovate. You will be part of diverse, inter-disciplinary teams to deliver important projects for our clients and their communities. Flexible Hours & Work Environment. You have a life outside of work. We offer flexibility in your work schedule and work environment to help you do your best work and meet your commitments. Saving for the Future. To help you achieve your long-term retirement goals, we offer a Long-Term Matching Program that matches your contributions to an RRSP or TFSA. Support through Transitions. You will be supported through life’s moments and transitions, big or small, including generous top-up for parental leave. Create Lasting Community Impact. 98% of Urban Systems employees believe that the work we do is important. Join a team of like-minded leaders and work together to bring impactful community projects to life

  • Front Desk Coordinator

    4 weeks ago

    Calgary, Alberta, Canada ALBERTA LTD. Full time

    At ALBERTA LTD., we are seeking a skilled Front Desk Coordinator to join our team. Key responsibilities include greeting people, directing them to contacts or service areas, and providing basic information to clients and the public. The ideal candidate will have excellent communication and organizational skills, with the ability to multitask and work in a...

  • Front Desk Coordinator

    4 weeks ago

    Calgary, Alberta, Canada TECHLIGENT SYSTEMS INC. Full time

    Job Title: Front Desk CoordinatorAbout the Role:We are seeking a skilled and organized individual to join our front desk team as a Front Desk Coordinator. This is a great opportunity for someone looking to start their career in customer service or administrative support.About the Company:TechLigent Systems Inc. is a dynamic company that values innovation and...

  • Front Desk Coordinator

    4 weeks ago

    Calgary, Alberta, Canada Rowmar Therapeutic and Relaxation Massage Full time

    We are seeking a highly organized and detail-oriented Front Desk Coordinator to join our team at Rowmar Therapeutic and Relaxation Massage.About the RoleThis is an exciting opportunity for a professional to provide exceptional customer service, manage front desk operations, and support the overall success of our business.Key Responsibilities:Customer...

  • Front Desk Coordinator

    4 weeks ago

    Calgary, Alberta, Canada RCB College Full time

    Job Title: Front Desk CoordinatorWe are seeking a highly organized and detail-oriented Front Desk Coordinator to join our team at RCB College. This is an exciting opportunity for someone who is passionate about providing exceptional customer service and administrative support.About the Role:This role will be responsible for managing the front desk...

  • Front Desk Hospitality Coordinator

    4 weeks ago

    Calgary, Alberta, Canada Denny's Full time

    Denny's Front Desk Hospitality Coordinator RoleAt Denny's, we strive to provide exceptional hospitality experiences for our guests. We are seeking a motivated and enthusiastic individual to join our team as a Front Desk Hospitality Coordinator.About the JobThis role is based in Calgary, AB, Canada, and reports directly to the Service Co-ordinator....

  • Front Desk Coordinator

    3 weeks ago

    Calgary, Alberta, Canada redstone cribbing corp Full time

    Job OverviewRedstone Cribbing Corp is seeking a highly organized and customer-focused Front Desk Coordinator to join our team. This role is perfect for someone who enjoys working in a fast-paced environment and has excellent communication skills.

  • Front Desk Operations Coordinator

    3 weeks ago

    Calgary, Alberta, Canada Coast Hotels Full time

    Job OverviewThe Front Desk Operations Coordinator will contribute to the overall success of Coast Hotels by providing exceptional customer service and ensuring seamless front desk operations. This role is responsible for maintaining a positive work environment while upholding high internal and external guest service standards.About the RoleThis part-time...

  • Veterinary Front Desk Coordinator

    4 weeks ago

    Calgary, Alberta, Canada VCA Canada Full time

    Veterinary Front Desk Coordinator RoleThe Marda Loop Animal Hospital is seeking a full-time Veterinary Front Desk Coordinator to join our team. This role offers an exceptional opportunity for a detail-oriented and empathetic individual to contribute to the hospital's success.About UsMarda Loop Animal Hospital is part of VCA Canada, a leading veterinary...

  • Front Desk Coordinator

    4 weeks ago

    Calgary, Alberta, Canada GURU KIRPA TRAVELS Full time

    Job DescriptionGURU KIRPA TRAVELS is seeking a highly organized and detail-oriented Front Desk Coordinator to join our team. This role involves providing exceptional customer service, managing front desk operations, and ensuring a seamless experience for clients and visitors.About the RoleThis is a permanent position with 30 hours of work per week.The ideal...

  • Front Desk Associate

    1 week ago

    Calgary, Canada YYC Pickleball Full time

    YYC Pickleball is a vibrant and welcoming pickleball facility dedicated to providing the best pickleball experience for players of all skill levels. Join our team and be a part of an exciting and growing sport that's taking the world by storm! Position Overview: We are seeking a friendly and enthusiastic Front Desk Associate to be the face of our facility....

  • Front Desk Coordinator, AlphaOne Physiotherapy

    4 weeks ago

    Calgary, Alberta, Canada AlphaOne Physiotherapy Full time

    Job TitleFront Desk Coordinator at AlphaOne PhysiotherapyAbout the RoleWe are seeking a highly organized and customer-focused Front Desk Coordinator to join our team at AlphaOne Physiotherapy. The successful candidate will provide exceptional patient service, manage front desk operations, and support the administrative team.Key ResponsibilitiesPatient...

  • Front Desk

    3 weeks ago

    Calgary, Canada Frilly Lilly MARDA LOOP Full time

    Frilly Lilly Marda Loop is Hiring a **Full Time **Front Desk Host! Frilly Lilly is looking for a stylish, energetic and hard-working Front Desk Host to join the team at our boutique in Marda Loop. Want to know more about Frilly Lilly and our team? We specialize in waxing and also offer manicures, pedicures, facials, and other beauty services. We sell our...

  • Front Desk Coordinator

    3 months ago

    Calgary, Canada Jacksonport Glass Full time

    We are looking for a highly motivated individual passionate about sales and business coordination. In this position you will be the first point of contact for our customers, and your professionalism and efficiency directly impact customer satisfaction and the overall success of the business. 2. **Responsibilities**: As the Front Desk Coordinator at...

  • Medical Clinic Front Desk Coordinator

    3 weeks ago

    Calgary, Alberta, Canada NEXA Dental Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Medical Clinic Front Desk Coordinator to join our team at NEXA Dental. As the first point of contact for patients, you will play a critical role in ensuring a positive and efficient experience.

  • Front Desk Coordinator

    3 weeks ago

    Calgary, Alberta, Canada Alberta Ltd. Full time

    Job Description:We are seeking a skilled and organized Front Desk Coordinator to join our team at Alberta Ltd. This is a permanent position, working 30 to 35 hours per week.About the Role:The ideal candidate will possess excellent interpersonal skills, be efficient in their work, and have attention to detail.You will provide customer service, schedule...

  • Front Desk Agent

    2 weeks ago

    Calgary, Canada Days Inn Calgary NW Full time

    The Front Desk Agent is the first point of contact for guests, ensuring a seamless check-in and check-out process while providing exceptional customer service. **Key Responsibilities**: - Greet and assist guests with check-in, check-out, and inquiries. - Manage reservations, updates, and special requests using the hotel’s property management system. -...

  • Front Desk Coordinator for Dental Office

    4 weeks ago

    Calgary, Alberta, Canada Nolan Ridge Dental Full time

    The Nolan Ridge Dental team is seeking a highly organized and detail-oriented Front Desk Coordinator to join our dynamic team. In this role, you will be responsible for providing exceptional customer service, managing patient scheduling, and handling administrative tasks with precision.Job DescriptionCustomer Service: Greet patients and visitors, direct them...

  • Pickleball Events Facilitator and Front Desk

    2 months ago

    Calgary, Canada YYC Pickleball Full time

    YYC Pickleball is a vibrant and welcoming pickleball facility dedicated to providing the best pickleball experience for players of all skill levels. Join our team and be a part of an exciting and growing sport that's taking the world by storm! Position Overview: We are seeking a friendly and enthusiastic Events/League Coordinator and Facilitator and Front...

  • Front Desk Coordinator

    4 weeks ago

    Calgary, Alberta, Canada White Rock immigration solutions inc Full time

    We are seeking a Front Desk Coordinator to join our team at White Rock Immigration Solutions Inc. This is a permanent opportunity with a salary range of $45,000 - $55,000 per year depending on experience.About the RoleThe successful candidate will be responsible for providing excellent customer service to clients and the public, responding to inquiries, and...

  • Front Desk Receptionist

    6 months ago

    Calgary, Canada Pegasus Gymnastics Full time

    At Pegasus Gymnastics we teach quality gymnastics in a family-friendly environment. We are looking for a Front Desk Representative to join our East location. The front desk representative hours will be in during the evenings and weekends. **NATURE AND SCOPE OF POSITION**: The Front Desk Representative will act as a liaison between programs, provide program...