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Divisional Departmental Assistant 3

4 months ago

North Vancouver, Canada Capilano University Full time

Posting Details

Posting Summary Competition Number S181166P Position Title Divisional Departmental Assistant 3 - School of Animation and Visual Effects Position Number S99272 Employee Group Staff Position Status Regular Full-Time Start Date 06/17/2024 End Date (if applicable) Department 2D Animation Additional Notes Posting is for the School of Animation and Visual Effects Location North Vancouver Working with us At Capilano University, students are our focus. Employees play an essential role in creating an exceptional learning experience for students and a thriving campus community. Together, we are a high-performing team of individuals who make Capilano University one of the leading teaching universities in British Columbia and one of BC’s Top Employers. Grounded by our sense of purpose, we offer a meaningful, friendly and dynamic work environment.

This is administrative work in support of an instructional unit offering a number of instructional programs with diverse content, for Fall, Spring and Summer terms.Incumbent in this job is primarily responsible for coordinating the non-academic administrative functions and supervising the support tasks for several instructional programs of an ‘artistic’ nature. Duties include supervision; providing customer service to students; orienting faculty to administrative tasks; preparing and processing budgets, faculty workloads, and timetables; processing student applications and, admitting students in line with the School of Animation and Visual Effects; assisting with promotional and informational activities events such as Gradshow and portfolio reviews, liaising with students and IT regarding the School’s software and hardware requirements and, procedures. An incumbent receives direction from several Program Coordinators, Convenors or Program Managers and reports to a Dean. What you’ll do Prepares and enters or submits section plans, timetables, faculty workloads, faculty PD proposals and reports, and faculty sick leave reports according to the Coordinator’s manual, and in consultation with and for the approval of the Coordinators, Convenors or Program Managers. Contacts the Registrar’s Office and Administrative Analysts to investigate and resolve problems. Facilitates communication and arrangements between the university and potential students, current students, alumni and faculty. Assists in the recruitment of students and the promotion of programs. This includes answering enquiries; referring people to other campus services; preparing calendar and brochure information; arranging student information sessions; portfolio reviews; uploading information to a web page; liaising with MDX, CTE, IT regarding updating application deadline dates. Processes student applications and application materials, including portfolios. Screens for completeness of material. Prepares program profiles and new course proposals under the direction of the Coordinators, Convenors or Program Managers. Compiles faculty evaluations as instructed by the Dean’s Office and according to the CCFA collective agreement including visiting classrooms to administer student evaluations, collecting other evaluations, and tabulating and preparing material for review by the evaluation committee. This is a sensitive and confidential process. Distributes, collects, checks and submits grade sheets. Orients new Coordinators and Convenors to administrative tasks, guidelines and, deadlines as outlined in the Coordinator’s Manual. Orients new faculty to University administrative guidelines. Arranges and attends department meetings, including preparing agendas and taking minutes. Serves on University committees as required. Organizes departmental elections. Supervises office staff including planning and coordinating the work flow; training new staff; assigning, prioritizing and checking work assignments; verifying time sheets; preparing vacation schedules for approval; identifying short term staffing needs; participating in selection committees; and providing input on performance reviews. Provides program specific support such as supervising the web portal for portfolios submissions. Drafts routine and non-routine correspondence. Maintains departmental files, lists and other records including databases. May be required to take training and act in the capacity of a floor warden as part of the University’s Emergency Preparedness Plan (Fire, W.H.M.I.S., Earthquake). What you’ll bring • Completion of two years (approximately 60 credits) of post-secondary business education comparable to the Diploma in Business Administration program offered at Capilano University.

• Two years of directly related administrative support experience, including experience in an educational setting with significant student contact. For more information For more information, please see the complete job description Benefits At Capilano University, we understand that there is more to life than work. That is why we offer comprehensive benefits and support to help you and your family live a balanced life.

Take a sneak peek to see what it is like to work at Capilano University. Posting Detail Information Days and Hours of Work Our standard work week is 35 hours per week, Monday to Friday, 8:30am – 4:00pm, or as per departmental schedule. Bridge Period (if applicable) Pay Group 20 Salary $4,938.00 per month with increments up to $5,550.00 per month Union MoveUP Job Open Date 05/28/2024 Job Close Date 06/03/2024 Open Until Filled No