Document Control Clerk

1 week ago


Edmonton, Canada Chandos Full time
Job Description

The main role of the Document Control Clerk is responsible for tracking and processing company and project related documents. This role is a critical component in managing risk and will help ensure adherence to company policies and procedures.

 

  • Manages risk in the vendor enrollment process by reviewing documents received for compliance with policies.
  • Work closely with vendors to ensure their enrollment into our system is completed within 2 days and answer questions that may arise.
  • Verify and process all vendor change requests that are received.
  • Work with operations to issue all required subcontract agreements in accordance with our policies, ensuring proper authorization levels and signatures are obtained.
  • Track outstanding subcontract agreements and report on status to ensure all contracts are signed within 7 days of issuance.
  • Cross-trained with the Risk Analyst role to provide support in our insurance and bonding processes.
  • Cross-trained with the Expense Administrator role to provide support for processing employee expenses.
  • Complete quarterly audit of our active vendor listing.
  • Other projects and tasks as assigned by the Manager, Operational Accounting

Qualifications

  • 1-3 years relevant work experience in Document Control, Administration or Accounting
  • Construction industry experience is considered an asset.


Additional Information

Chandos is an equal opportunity employer and we are committed to a diverse, equitable, and inclusive culture and this includes our recruitment and hiring process. We are committed to inclusive, barrier-free recruitment and selection processes, and work environment in accordance with the Accessibility for Ontarians with Disabilities Act (AODA).

We recognize that our differences are our greatest strengths. We uncover talent. We nurture talent. And then we give people the tools they need to use their talent to create a positive impact.

  • We are 100% employee owned. Every person who works for Chandos can become an owner. There is only one class of units at Chandos, because we believe everyone should be treated equal. We talk about being an entrepreneurial-minded organization and you can be sure we mean it
  • Competitive wages
  • Well rounded employer paid benefits program including health, dental, vision care and employee assistance program
  • RRSP matching program to aid and prepare employees for long-term financial security
  • Educational assistance for employees who wish to pursue job-performance enhancing education
  • Recognition and annual salary reviews program
  • Leadership conferences that allow employees to connect and collaborate
  • Regular company-wide engagement opportunities

Chandos only accepts applications through our portal from individuals. All resumes and applications submitted by an agency or consulting firm will be disqualified from our recruitment process. 


  • Document Control Clerk

    5 months ago


    Edmonton, Canada CFP Industries Inc. Full time

    CFP Industries Inc. is looking for a Document Control clerk. We are looking for a highly motivated individual with excellent attention to detail and time management to work in a faced paced office. Duties will include but not be limited to: - Scanning and retrieving MTR's - Creating document packages - Completing paperwork - Managing the flow of documents...

  • Document Control Clerk

    6 months ago


    Edmonton, Canada SIRVA Full time

    Document Control Clerk SIRVA Canada LP is a leader in Canada’s household goods moving industry through its national network of Allied Van Lines and North American Van Lines moving company agents. Since 1930 we’ve been helping individuals and families successfully relocate to new beginnings. **Responsibilities**: - Monitor the paperwork received reports...


  • Edmonton, Canada Chandos Full time

    **Company Description** **_ We are Chandos_** Inclusion, collaboration, innovation and courage. These values speak to our desire to create places where all people belong, listening and learning from one another in a way that sparks ideas and leads to positive changes in our industry and community. **They also demonstrate our commitment to a diverse,...

  • Document Control Clerk

    6 months ago


    Edmonton, Canada Colas Full time

    **Subsidiary**:Colas Canada Inc. Colas Canada is part of the Colas Group, a world leader in transportation infrastructure construction and maintenance. The Colas Group also has a network of companies in the USA. **Mission**: Marigold Infrastructure Partners, which is currently designing and building the Edmonton Valley Line West LRT, is looking for a...


  • Edmonton, Alberta, Canada CYBERMETEORS LTD. Full time

    Job TitleDocumentation ClerkAbout the RoleWe are seeking a skilled Documentation Clerk to join our team at CYBERMETEORS LTD. The successful candidate will be responsible for processing classified ads, writing business and government correspondence, and performing routine clerical duties.Key ResponsibilitiesAdministrative Tasks: Assist with various...

  • Document Controller

    6 months ago


    Edmonton, Canada Marigold Infrastructure Partners DBJV Full time

    Proudly constructing the Valley Line West LRT The City of Edmonton selected Marigold Infrastructure Partners to design and build the 14-kilometre Valley Line West LRT project from downtown to Lewis Farms. Construction has begun and will take five to six years to complete. Marigold is a design-build joint venture agreement between Colas and...

  • Document Controller

    6 months ago


    Edmonton, Canada Marigold Infrastructure Partners DBJV Full time

    Proudly constructing the Valley Line West LRT The City of Edmonton selected Marigold Infrastructure Partners to design and build the 14-kilometre Valley Line West LRT project from downtown to Lewis Farms. Construction has begun and will take five to six years to complete. Marigold is a design-build joint venture agreement between Colas and...

  • Document Controller

    2 months ago


    Edmonton, Canada Midwest Structural LTD. Full time

    **Overview** **Duties**: - Manage the document control process, including the creation, revision, and distribution of documents. - Receive documents from vendors and clients and issue to the fabrication shop as needed. - Prepare reports for the shop fabrication, quality control and shipping based on the drawings received - Ensure proper document...

  • Document Controller

    6 months ago


    Edmonton, Canada Parsons Full time

    In a world of possibilities, pursue one with endless opportunities. Imagine Next! When it comes to what you want in your career, if you can imagine it, you can do it at Parsons. Imagine a career working with intelligent, diverse people sharing a common quest. Imagine a workplace where you can be yourself. Where you can thrive. Where you can find your next,...


  • Edmonton, Canada Flowserve Corporation Full time

    Company Overview: If a culture of excellence, innovation and ownership is what you’re searching for, consider putting your experience in motion at Flowserve. As an individual contributor, or as a leader of people, your enterprise mindset will ensure Flowserve’s position as the global standard in comprehensive flow control solutions. Here, your...

  • Document Controller

    6 months ago


    Edmonton, Canada Associated Engineering Group of Companies Full time

    **Job Description**: We are currently searching for a** Document Controller **in our **Edmonton **office. What we offer: - A centrally located office in the heart of downtown Edmonton that is easily accessible. - A flexible work environment that allows for a combination of working from home and in the office. - Competitive salary and benefits, including a...


  • Edmonton, Canada Victor Energy Full time

    **Requirements**: **KEY (CORE) DUTIES AND RESPONSIBILITIES** Maintaining Digital Document Management System - Ensuring that all project documentation submitted to the company document control system by project team members is correctly coded and filed in a timely manner - Ensuring quality of information contained in the company document control system -...


  • Edmonton, Canada TransEd O&M Partners G.P Full time

    **TransEd Valley line LRT is looking for a Document Control Coordinator to join their team of Rail Professionals. Reporting to the Contracts Manager, the primary goal of the Document Control Coordinator is to control company documents while ensuring their accuracy, quality and integrity. Ensuring that quality records are identified collected, implemented,...


  • Edmonton, Canada Atco Full time

    **Division**: Engineering, Natural Gas **Location**: Edmonton, AB **Position Summary**: Always there. Anywhere. That's us! We are committed to delivering inspired solutions for a better world. We care about our communities, we care about each other, and we care about showing up for those who need us. We value and encourage different perspectives and we...


  • Edmonton, Canada Atco Ltd. Full time

    **Division: Engineering, Natural Gas** **Location: Edmonton, AB **Position Summary**: - Always there. Anywhere. _That’s us! We are committed to delivering inspired solutions for a better world. We care about our communities, we care about each other, and we care about showing up for those who need us. We value and encourage different perspectives and we...

  • Data Entry Clerk

    3 weeks ago


    Edmonton, Alberta, Canada Flywings Immigration Consultancy Inc. Full time

    Job Title: Data Entry Clerk - Document RegistrarJob Summary: We are seeking a detail-oriented Data Entry Clerk to register documents and maintain accurate records.Key Responsibilities:Receive and register documents for data entryEnter data according to specified formatTransfer data between softwareVerify accuracy and completeness of...


  • Edmonton, Canada VTEK Consultants Inc. Full time

    **RESPONSIBILITIES**: Reporting to the General Manager, the Document Controller is responsible for the following: - Maintain confidentiality around sensitive information and terms of agreement - Manage the flow of documentation using transmittal sheets - Use procedures from the project library and project specific procedures - Use tools and process...

  • Filing Clerk

    4 weeks ago


    Edmonton, Alberta, Canada WestSquare Immigration Services Ltd Full time

    Job Title: Filing Clerk - Document Management SpecialistWestSquare Immigration Services Ltd is seeking an organized and detail-oriented Filing Clerk to join our team. As a Filing Clerk, you will be responsible for maintaining accurate and up-to-date records, processing documents, and ensuring the smooth operation of our office.Key Responsibilities:Document...


  • Edmonton, Alberta, Canada Sonepar Full time

    Texcan, a leading distributor of wire and cable products, is seeking a skilled Documentation Control Specialist to join their team. As a key member of the organization, this individual will be responsible for ensuring the accuracy and consistency of documentation across various projects.The ideal candidate will possess excellent organizational skills,...

  • Document Controller

    6 months ago


    Edmonton, Canada Associated Engineering Group of Companies Full time

    **Job Description**: We are currently searching for a **Document Controller** in our **Edmonton **office. What we offer: - A centrally located office in the heart of downtown Edmonton that is easily accessible. A flexible work environment that allows for a combination of working from home and in the office. - Competitive salary and benefits, including a...