Office Manager

1 week ago

Ottawa, Canada Opal Corporate Connections Full time
Job Description

 

Provide leadership and overall direction to all activities related to accounting and bookkeeping, administration, human resources, office management, and safety. Work closely with all members of the management team to implement policies that reinforce the core values and culture of the organization.

 

Primary Duties and Responsibilities

·         Function as an effective member of the management team, setting overall direction for the company and representing the administrative and accounting functions in all planning efforts.

·         Maintain and update the Employee Handbook + Policies.

·         Prepare all budget and financial reports (weekly, monthly, quarterly, annual) as needed by management team members, and other functional managers.

·         Track and analyze monthly operating results against the established budget.

·         Direct, coordinate, staff, and oversee all aspects of the company's administrative and bookkeeping functions.

·         Oversee financial activities and provide backup support to Accounts Receivable as needed Invoicing Accounts Payable and Payroll functions. RRSP program administration

·         Administer all employee benefit programs, maintain and update employee files, and interface with payroll process as needed.

 Annually identify receivables to be written off as “bad debt”.

·         Ensure that all client account inquiries are responded to in a timely and professional manner.

·         Support all company functions in recruiting and hiring new employees including: Screening resumes and applications, conducting phone or in-person interviews, conduct pre-employment testing and background checks, and executing new hire orientation.

·         Coordinate and assist with all terminations, layoffs, and leaves of absence.

·         Establish relevant policies and procedures for, and assist managers in timely execution of, performance assessment, employee development plans and training programs.

·         Submit and track all Worker’s Compensation claims and related compliance requirements

·         Assist managers and employees with performance and discipline issues as needed.

·         Support continuous improvement in all company processes and procedures.

·         Network with executives in similar positions.

·         Approve all financial reports.

·         Work with managers responsible for all company functions to support personnel planning related to capacity and hiring, discipline and terminations, retirements or extended absences, and training and development.

·         Maintain effective communication and working relationship with external accountant, tax advisors, and other professionals. Yearly tax audit

·         Maintain strong working relationships with appropriate insurance industry, trade association, training provider, supplier, and community contacts.

·         Monthly tax payments, provide back up.

·         Support purchasing department.

·         Depreciation

·         Required yearly licenses for truck and business.

 

Performance Competencies

·         Integrity
Uncompromising, ironclad. Does not cut corners. Does what is right, even when it means taking a stand. Earns trust of co-workers. Intellectually honest. Not politically expedient.

·         Oral Communication
The individual speaks clearly and persuasively in positive or negative situations. Effective in one-on-one, small and large group situations. Adaptable and able to think on his / her feet.

·         Written Communication
Writes clear, precise, well-organized letters, proposals, and emails. The individual edits work for spelling and grammar and is able to read and interpret written information. Uses appropriate vocabulary and grammar. Is familiar with the structure and content for business procedures.

·         Team Building
Achieves cohesion and effective team spirit with subordinates. Sustains a climate characterized by open, honest relationships where differences are constructively addressed rather than ignored, suppressed, or denied. Treats subordinates fairly. Shares credit.

·         Planning and Organizing
Plans, organizes, schedules, and budgets in an efficient and productive manner. Focuses on key priorities. Effectively juggles multiple projects. Coordinates plans with other managers and executives. Manages personal time well.

·         Independent / Takes Initiative
Takes calculated risks with favorable outcomes. Although committed to the team, is willing to take an independent stand. Initiates projects.

·         Accounting and Bookkeeping
Extensive experience using bookkeeping software. Clear understanding of accounting principles.

·         Judgment and Decision-Making
Applies a mature approach to decision-making. Demonstrates consistent logic. Anticipates consequences of decisions.

·         Dependability
The individual is consistently at work and on time, follows instructions, responds to management direction, and solicits feedback to improve performance.

·         Technology
The individual uses typical communication devices to speed effectively communication, and appropriately utilizes company-approved, customer contact management, standard word processing, and spreadsheet software tools to enhance efficiency and accuracy of work performed.

      
Confidentiality

 



Requirements- Must be able to go to location 5 days per week.
- Must have accounting/payroll experience.
- Must have HR experience.
- Must have office management experience.
Benefits- RRSP Matching
- 3 weeks vacation
- Great benefits
- Fantastic culture

Requirements
- Must be able to go to location 5 days per week. - Must have accounting/payroll experience. - Must have HR experience. - Must have office management experience.

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