Admin Assistant

4 months ago

Mississauga, Canada Baxter Full time

This is where you save and sustain lives

At Baxter, we are deeply connected by our mission. No matter your role at Baxter, your work makes a positive impact on people around the world. You'll feel a sense of purpose throughout the organization, as we know our work improves outcomes for millions of patients.

Baxter's products and therapies are found in almost every hospital worldwide, in clinics and in the home. For over 85 years, we have pioneered significant medical innovations that transform healthcare.

Together, we create a place where we are happy, successful and inspire each other. This is where you can do your best work.

Join us at the intersection of saving and sustaining lives—where your purpose accelerates our mission.

Your role at Baxter

This role provides administrative support to our Hospital Products and Finance leaders. The incumbent must be able to prioritize tasks, operate in a fast-paced, environment. You will be able to prioritize and organize efficiently with minimal supervision. In addition, you will be required to maintain a high level of confidentiality.

The role works in conjunction with other Administrative Assistants to provide suppstandard processesbest practices.

What you'll be doing

Maintain Calendars for the Hospital Products and Finance leaders Liaise with other Admin Assistants and Department Coordinators to coordinate meeting schedules and work through mutual concerns (training records, PMOs, copier/phone requirements, etc…) Prepare and coordinate meeting requirements and materials: rooms, audio/visual, lunches/snacks, agendas, minutes and presentations Prepare and/or coordinate management presentations and related documents Maintain and order supplies for team and ensure budget is not exceeded Organize travel arrangements for department personnel. Compile and calculate monthly budget reports for leadership. Process expense reports Ensure invoices are approved, coded, copied and paid in timely manner Maintain contact lists of department personnel Update organizational charts and scorecards as required Register department personnel for external training and conferences Distribute vendor cheques with special handling requests to key office personnel Process courier invoices Provide support for team projects and initiatives as needed or assigned Aid in the coordination of special events and activities. (may be regular or reoccurring Maintain team intranet, website and or SharePoint lists Support team for use of Microsoft Office applications and corporate wide applications

What you'll bring

College diploma in Office and Administration or related field 1-3 years of experience of related experience in administrative support for corporate executive leadership Polished written and verbal communication skills and able to interact with the senior leadership team Experience interacting with a geographically dispersed team Ideal candidate will have a can-do mentality, take charge when needed, and will demonstrate flexibility Excellent interpersonal skills to work with people at all levels internally and externally Strong organization and project management skills Able to handle multiple requests from multiple parties at once and prioritize Sensitivity to confidential matters

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