Administrative Assistant

2 months ago

Pickering, Canada Veolia Full time
Job Description

The Administrative Assistant supports plant operation by providing administrative and clerical support. 

Main Responsabilities: 

  1. Enters data from various sources to maintain and update databases and spreadshets;
  2. Ensures data integrity by verifying input and calculations; 
  3. Maintains organized computer and/or hard copy files for easy identification and retrieval;
  4. Maintains inventory of office supplied, first aid supplies and chemicals; 
  5. Prepares purchase orders and order goods independently and for Supervisors, Maintenance Manager and Project Manager;
  6. Receives goods and processes invoices; 
  7. Resolves payment problems for suppliers; 
  8. Answers the telephone and provides basic information;
  9. Greets visitors and maintains Visitor Sign in Log;
  10. Completes forms and assists with Human Resource function;
  11. Assists with Health & Safety programs and recordkeeping; 
  12. Preparation of various paperwork, including but not limited to invoices; 
  13. Corresponds with customers via email and provides basic information.

Qualifications

Knowledge, Skills and Talents: 

  • Minimum of High School diploma is preffered;
  • Computer proficiency with good working knowledge of Excel (formulas, pivot tables, etc.) and Word;
  • Experience and understanding of office functions;
  • Understanding of basic accounting/AP cycle;
  • Pay close attention to details and present good planning, organization and time management skills;
  • Effective oral and written communication skills, good vocabulary, grammar, good soft skills and the ability to independently compose routine written communications;
  • Work effectively with interruptions;
  • Handle confidential and sensitive information or issues; 
  • Good telephone etiquette;
  • Experience in a Concur, Ariba environment would be an asset;
  • Supports plant operation by providing administrative and clerical support; 
  • Good math and language skills;
  • Work in a team environment and willing t assume additional or new responsibilities readily.

Work Environment:

This is a permanent and full-time position, with working schedule from Monday to Friday, day shifts. 

The job holder spends most of their time in an office environment. The position may require prolonged periods of sitting; working on the telephone and/or computer, as well as interations with other staff members and customers. The occasional handling of heavy boxes weighing up to 40 pounds may be required, and the job holder must lift and move office supplied if requested. 



Additional Information

Why join our team of researchers? Come and rejuvenate the world with us

  • Acting today to create the world of tomorrow;
  • A company in constant growth;
  • A multitude of large-scale projects where you can put your talent to good use;
  • A multitude of large-scale projects where you can make the most of your talent; Challenges adapted to your needs and the absence of routine;
  • The possibility of developing your career according to your professional objectives;
  • Internal and external training and coaching programs;
  • A very competitive compensation, pension and benefits package;
  • Multi-disciplinary work teams and a health and safety oriented work environment.

We thank all applicants for applying, but only those selected will be contacted.

Disclaimer: The salary, other compensation, and benefits information is accurate as of the date of this posting. The Company reserves the right to modify this information at any time, subject to applicable law. Only considered candidates will be contacted.

Disclaimer: The salary, other compensation, and benefits information is accurate as of the date of this posting. The Company reserves the right to modify this information at any time, subject to applicable law.

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