Manager, Accounting and Financial Systems

Manager, Accounting and Financial Systems NOTICE OF PERMANENT POSITION: MANAGER, ACCOUNTING AND FINANCIAL SYSTEMS The Co-operative Housing Federation of Canada is recruiting for a full time (35 hours per week), permanent position of Manager, Accounting and Financial Systems starting in February 2026. This position will be located out of the Ottawa office on a hybrid basis. The mission of the Co-operative Housing Federation of Canada (CHF Canada) is to inspire, represent and serve our members in a united co‑operative housing movement. There is significant unmet demand for affordable and co‑operative housing, and we want more people to experience the security, vibrancy, and resiliency of co‑operative living. We work with federal, provincial/territorial, and municipal governments to support existing co‑ops, and to develop more co‑op housing, so we can continue to lead the way in creating inclusive, accessible, diverse, and sustainable communities. Our movement is resourceful, passionate, and dedicated to a future with more co‑operative housing. Under the leadership of the Director, Finance and Corporate Services, the Manager, Accounting and Financial Systems ensures the integrity, accuracy, and timeliness of CHF Canada’s financial reporting and accounting operations. This role oversees daily accounting functions, supervises outsourced bookkeepers, collaborates with staff members, budget holders, and signatories, and supports budgeting, auditing, and compliance activities. The Manager, Accounting and Financial Systems also plays a key role in modernizing CHF Canada’s financial systems. This includes leading or supporting the migration from the legacy accounting system (Accpac/SAGE 300) to cloud‑based ERP systems (such as SAGE Intacct, NetSuite, or Business Central) and strengthening integration with the Salesforce member portal. Key Responsibilities Financial Accounting and Reporting Oversee accurate and timely recordings of financial transactions in the applicable financial systems. Supervise and review the work of outsourced bookkeepers and other finance service providers, ensuring compliance with CHF Canada’s policies, approval limits, and workflow processes. Manage Chart of Accounts, AP, AR, GL, revenue recognition, fixed assets and bank and credit card reconciliation including timely payment processing and billings. Review and approve journal entries, reconciliations, and supporting documentation. Prepare monthly, quarterly, and annual financial statements and management reports. Review and reconcile payroll journal entries, ensuring accuracy of salaries, deductions, benefits, and employer contributions done by bookkeepers along with payroll reports. Perform investment reconciliations and journal entries for investment income, realized and unrealized gains/losses, and fair value adjustments for pool funds in compliance with Canadian GAAP. Monitor cash flow, accounts payable/receivable, deferred revenues, and fund balances. Ensure all accounting transactions follow established internal control procedures, approval workflows, and organizational policies. Support the Director, Finance and Corporate Services in preparing financial reports and presentations for management and the Board. Financial Systems and Process Management Support the Director, Finance and Corporate Services in ERP system implementation and integration projects. Act as Finance Lead to support new ERP system implementation that includes financial process and workflow design, data mapping and transfer from SAGE 300 to a new ERP system (like SAGE Intacct, NetSuite, or Microsoft Business Central), piloting, and the go‑live phases. Lead finance systems and process workflow automation initiatives with the support of Manager, IT Services. Collaborate with IT and project teams to enhance automation and system integration between accounting systems and Salesforce. Ensure financial processes and workflows are properly documented, efficient, and consistently followed across departments. Maintain up‑to‑date finance procedures, internal control documentation, and workflow guidelines including mapping of charts of accounts between new vs old systems. Provide communication and training to staff to support new system’s adoption and compliance with procedures. Budgeting, Compliance, and Audit Support Support the Director, Finance and Corporate Services to coordinate the annual budgeting process and compilation of the master budget. Coordinate with managers and budget holders to analyze budget variances, monitor forecasts, and flag significant trends to senior management. Lead preparation of year‑end working papers and support the external audit process. Liaise with related parties to get their financial information in a timely manner for audit. Ensure compliance with CHF Canada’s financial policies, internal control standards, and contractual obligations, including submission of monthly HST returns and annual returns. Identify and address areas of non‑compliance or control weaknesses, recommending process improvements. Co‑operative Housing Federation is proud to be recognized for 5 years in a row as a National Capital Region Top Employer. Employee benefits include employer‑paid premiums for Group Benefits (health, dental, life insurance, AD&D), pension, an annual wellness benefit and a one‑time hybrid allowance payment. Qualifications A post‑secondary degree and CPA designation (CA, CGA, CMA) or equivalent combination of education and experience. A minimum of 5‑7 years of progressive accounting experience, including some at the management level. Experience in managing COA, AP, AR, GL, and bank reconciliation. Experience in preparing financial reports and coordinating audits. Experience with SAGE 300 and ERP systems such as Business Central or NetSuite. Strong technical knowledge of Canadian GAAP, specifically Accounting Standards for Not‑for‑Profit Organizations (ASNPO). Knowledge and experience of accounting for recording funds, investments and payroll. Experience managing outsourced accounting/bookkeeping services or leading an internal accounting team. Experience using FP&A tools such as Power‑BI, z‑report, adaptive. Knowledge of SharePoint and Office 365 suite of applications, including advanced Excel and data analysis skills. Strong analytical, organizational, and problem‑solving abilities. Excellent oral and written communication skills. Demonstrated supervisory experience and strong interpersonal skills to foster collaboration and effective teamwork. Familiarity with Salesforce is an asset. Bilingualism (French/English) is an asset. CHF Canada is committed to building and retaining a diverse, equitable, and inclusive working environment. In selecting candidates for this position, additional weight may be given to recognize diverse backgrounds and experiences, especially from underrepresented groups among CHF Canada’s current staff. CHF invites candidates to self‑identify relevant experiences or background information that supports this organisational objective. How to Apply Please submit your resume and cover letter in one PDF file to with the subject line: CHF Canada – Manager, Accounting and Financial Systems. Starting Salary: $106,350/year Application Deadline: 5:00 p.m. EST, December 16, 2025 CHF Canada is proud to have been recognised for the fifth year in a row as one of the National Capital Region Top Employers. Co‑operative Housing Federation (CHF) of Canada thanks all applicants; however, only those selected for an interview will be contacted. CHF is a respectful, caring, and inclusive workplace. CHF Canada is an equal‑opportunity employer and is committed to championing accessibility, diversity, and equal opportunity and welcomes all applicants, including but not limited to all religions and ethnicities, LGBTQ2s+, BIPOC, persons with disabilities and all others who may contribute to the further diversification of ideas. Requests for accommodation can be made at any stage of the recruitment process providing the applicant has met the bona‑fide requirements for the open position. Applicants are need to make their requirements known when contacted. #J-18808-Ljbffr