Project Administrator

WHO WE ARE Govan Brown is a national construction firm headquartered in Toronto. Our expertise is in commercial interiors and core & shell construction. Since 1994, we’ve demonstrated excellence through our commitment to exceptional service, quality work and innovation. We provide an environment that engages our people, encourages strong work ethics, fosters growth and development, and supports the communities in which we work. Govan Brown is recognized as one of Canada's Best Managed Companies and one of Canada's Top 40 Contractors. COOL PERKS WE OFFER Summer hours: Get a head start on your weekends from Victoria Day through Thanksgiving. Fun Team and Volunteer Events: Enjoy the opportunity to socialize with team members at events and volunteer activities within the community. Service and Referral Rewards: We appreciate our employees’ commitment to our success and growth through various creative rewards, (including a personalized bobblehead for a key milestone) Professional Development & training: Expand your knowledge through various internal training programs and support of your professional certification goals. Health & Dental benefits: Such as prescription drug coverage, medical services, dental and vision as well as a Health Spending Account of $750 (minimum) to use as you like to top up our benefit programs. Wellness & Life Balance: Through our Employee Assistance Program we offer wellness tools for employees and their families, as well as a minimum of 3 weeks of vacation. Investing in your future: We offer a Registered Retirement Savings Plan (RRSP) with up to 5% match and an Employee Share Purchase Program (ESPP). Safety: We prioritize safety at GB, with daily safety activities woven into our operations and safety programming throughout the year. We also offer a $400 Boot Allowance every two years to ensure employees have access to CSA approved safety boots. OUR OPPORTUNITY This is an exciting opportunity for an energetic Project Administrator to join a project team in the St. Catherines area. You will leverage your formal construction learning to support our Project Managers through all phases of the construction project from tender through construction and close-out. Your responsibilities will include: Performing a range of administrative services through all phases of our projects, from start-up through construction and close-out. Playing a key role in the tender process, ensuring construction project files and documents are prepared, shared, and logged with a high level of accuracy and within required timeframes. Assembling and preparing documents of a complex nature i.e., RFQs, subcontractor purchase orders and contracts, drawing packages. Liaising and following up with designers and sub-contractors to obtain required information, such as change orders, estimates and close-out documentation. Setting up and maintaining accurate project information and data in our computerized project management system (CMiC). Providing regular project status updates to the Project Managers and Project Manager Assistants. Obtaining and assembling project close-out documentation, including as-built drawings, manuals, warranties, building permit etc. Providing top notch service to clients, suppliers, and other stakeholders by responding professionally and with a sense of urgency. WHAT YOU BRING Successful completion of a post-secondary education in Construction Project Management, or similar construction-related program. Eager to learn and open to professional mentorship and development. Proficient with Microsoft Office Suite, particularly Word and Excel. Strong team player with the ability to collaborate effectively with clients, designers, subcontractors, and colleagues from diverse backgrounds. Capable of prioritizing tasks and managing time effectively in a fast-paced, dynamic environment. Confident communicator; in person, by phone, and via email YOUR WORKING CONDITIONS AND ENVIRONMENT Primary project site in the St. Catherines area, with onboarding set to take place in office at 51 Breithaupt Street, Kitchener . Potential for work-related travel. Exposure to construction work site environment in all seasons. Mostly on-site, occasionally in-office. This is not a hybrid or remote role. Govan Brown is an equal opportunity employer, and we would like to thank all applicants for their interest. Please note that we will only be contacting the candidates under consideration.