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Proposal Coordinator

4 months ago

Woodbridge, Canada Buttcon Full time

Transforming visions into buildings.


About Buttcon


Buttcon is proud to be a 100% employee-owned COR certified, leading Canadian General Contractor with projects from coast to coast. As a leader in the construction industry, we deliver quality services in ICI and multi-unit residential construction with a focus on off-site construction and sustainability. We utilize innovative technologies that ensure our projects are completed above expectations. As a company, we are committed to working safely and provide exceptional value in our progressive practices and processes. We believe that active listening, the power of a team, building for the long-term, taking action, and sharing success are the keys to a successful future.


We care about the work we do, the people we work with and making a difference through our work. We strive to provide opportunities for growth and development that empower our people. Our values of Safety, Accountability, Honesty and Integrity, Quality, Entrepreneurial Spirit, and being People-focused, are rooted in our culture and are essential in what we do. Our employees contribute to Buttcon’s success because of their knowledge and dedication to their passion.


If you share our passion for construction, we would like you to be part of our team.


Proposal Coordinator


Position Description:


Be a part of one of Canada’s top construction companies, with successful growth each year. Our project experience is diverse and has established Buttcon as the construction partner of choice for our clients. To be a part of the Buttcon Team means you will have the opportunity to be innovative, entrepreneurial and instill safety and quality into everything you do. Buttcon is looking for individuals that have that entrepreneurial spirit, who are accountable, take responsibility and care about our company, our team, and our clients. Together we will help you by providing a challenging career in the construction industry.


We are currently looking for a highly skilled, caring, and safety focused individual for our Team. Reporting to the Manager, Marketing & Business Development, the Proposal Coordinator is responsible for reviewing and analyzing Request for Proposals (RFP’s), Request for Qualifications (RFQ’s), Invitations to Bid (IFB’s), and other competitive opportunities. The Proposal Coordinator develops written strategies and responses to RFP’s that are tailored to the specific requirements in the document.


Come be a part of our growing team and experience the satisfaction of “Transforming Visions into Buildings”.


Here’s What You’ll be Responsible for:


  • Review and conduct an analysis of proposal and prequalification documents and requirements.
  • Complete all approach and technical related sections (i.e. understanding of the project, CCDC 11, methodology, quality, cover letters, etc.).
  • Assist with searching for new opportunities and downloading of documents and distribution to the appropriate team members.
  • Provide detailed reviews and breakdowns RFP’s and RFQ’s for the Regional Leaders.
  • Manage proposals which includes writing or sitting down with the appropriate people in order to write specifics needed for proposals and developing a strategy to complete proposals and/or utilizing library of content.
  • Provide and coordinate responsibility matrices for all proposals.
  • Prepare and collect all front-end documents required for proposals, this may include bonding, insurance, financial, and schedule.
  • Prepare presentations for proposal interviews.
  • Create and maintain database of staff resumes/CV’s and project profiles.
  • Communicate with all consultants and subtrades for any information and commitment for design-build proposals and other proposal information.
  • Input and update content for people and projects into online databases and documents.
  • Support with other tasks as required.


What You’ll Bring to the Team:


  • Strong written and oral communications skills.
  • Excellent interpersonal skills, Team player.
  • Ability to diagnose, analyze, and develop solutions to complex issues.
  • Must be able to work in a fast-paced environment with strict deadlines.
  • Multi-tasker, ability to work on many proposals, prequalification’s and other responsibilities at the same time.
  • Ability to prioritize various tasks with conflicting deadlines.
  • Strong organizational skills and high attention to detail.


Qualification Requirements:


  • Degree in related field or equivalent in experience.
  • At least 1 to 3 years of experience in the ICI construction industry responding to RFP’s, RFQ’s, etc.
  • Experience working with Adobe Acrobat, InDesign and Illustrator
  • Experience working with Microsoft Office Suite - Word, Excel, PowerPoint
  • Proficient in written communication skills


Here’s What You’ll Love


  • The opportunity to work with a growing company that works on diverse projects while using advanced software technology
  • Career development and training tailored to you
  • A work environment that cares about their employees and is inclusive and welcoming to all
  • A hybrid work schedule
  • Competitive benefit plan


While we thank all applicants, only those under consideration for the position will be contacted. Buttcon Limited is an equal opportunity employer that proudly recognizes the value of a diverse workforce. Accommodations are available on request for applicants with disabilities taking part in the recruitment and selection process. Any information obtained during the course of recruitment will be used for employment purposes only and not for any other purpose.