Office & Operations Coordinator
4 weeks ago
About Us Nexus Finance is a fast-growing business funding firm helping entrepreneurs access capital when banks say no. We’re looking for someone who thrives in a fast-paced environment, loves organization, and wants to play a key role in our growth story. About the Role We’re looking for a sharp, resourceful Office & Operations Coordinator to support our daily operations and growth initiatives. You’ll work directly with our founder and sales team to manage billing, partnerships, reporting, and internal systems — ensuring everything runs smoothly behind the scenes. This is a hands-on role where you’ll help build the processes that power our company. What You’ll Do Billing & Administration Generate and process client invoices and payments through our billing system (APG) Track receivables, reconcile data, and maintain payment records with accuracy Coordinate with our Admin VA for invoice and tracker updates Operations & Systems Build, document, and update SOPs (step-by-step guides, checklists, templates) Maintain CRM cleanliness, deal trackers, and reporting dashboards Assist with day-to-day coordination between sales, admin, and leadership Partnerships Manage and expand our referral/partner program Onboard new partners and track deal submissions, payouts, and results Maintain ongoing communication with active partners Reporting & Projects Prepare weekly and monthly reports (funding totals, renewals, revenue metrics) Oversee monthly renewal tracker submissions to lenders Support recruitment efforts (screen applicants, schedule interviews) Coordinate contests, team initiatives, and other internal programs Content & Brand Support Help script and film videos for social media (Instagram, LinkedIn) Organize footage, schedule posts, and track performance metrics Who You Are Highly organized, detail-oriented, and proactive Strong communicator who enjoys juggling multiple tasks Comfortable with Google Sheets, CRMs, and learning new systems quickly You enjoy structure but also like contributing ideas to improve how things run Prior experience in admin, coordination, partnerships, or growth/marketing support is a plus Compensation & Perks Base: $40,000 - $45,000 Performance Bonus: % of monthly revenue Project Bonuses: $ per completed SOP or partner onboarded Hybrid flexibility (in-office a few days per week in Montreal)
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Office & Operations Coordinator
4 weeks ago
Montréal, QC, Canada Nexus Finance Full timeAbout Us Nexus Finance is a fast-growing business funding firm helping entrepreneurs access capital when banks say no. We’re looking for someone who thrives in a fast-paced environment, loves organization, and wants to play a key role in our growth story. About the Role We’re looking for a sharp, resourceful Office & Operations Coordinator to support our...
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Office & Operations Coordinator
3 weeks ago
Montréal, QC, Canada Nexus Finance Full timeAbout Us Nexus Finance is a fast-growing business funding firm helping entrepreneurs access capital when banks say no. We’re looking for someone who thrives in a fast-paced environment, loves organization, and wants to play a key role in our growth story. About the Role We’re looking for a sharp, resourceful Office & Operations Coordinator to support our...
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Office Coordinator
3 weeks ago
Montréal, Canada Options Consulting Solutions Full timeAre you a highly organized professional who thrives in a fast-paced, mission-driven environment? Do you enjoy creating order out of complexity while supporting high-level projects and people? Are you looking to join a collaborative organization where your initiative, communication, and problem-solving skills will truly make an impact? The Company Our client...
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Office Coordinator
2 weeks ago
Montréal, Canada Montreal Pipe Line Limited Full timeMONTREAL PIPE LINE LIMITED **_Safety, Environment, Customer, Community _** **Office Coordinator/Administrator** **Job summary**: Reporting to the Quebec Operations Manager, the Montreal Office Coordinator/Administrator plays an important role in the daily office activities providing general administrative support and coordination to the Operations and...
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Office Coordinator
3 weeks ago
Montréal, Canada Options Consulting Solutions Full timeAre you a highly organized professional who thrives in a fast-paced, mission-driven environment? Do you enjoy creating order out of complexity while supporting high-level projects and people? Are you looking to join a collaborative organization where your initiative, communication, and problem-solving skills will truly make an impact?The CompanyOur client is...
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Logistic and Transportation Coordinator
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Montréal, Canada DeSerres (head office) Full timeAre you recognized for your ability to solve problems and your sense of priorities? Take this opportunity to contribute to the success of DeSerres! Bring your skills to a big name in arts in this permanent full-time position at our Montreal head office. Reporting to Supply Chain Manager, your role will be to manage the administrative aspects related to...
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Office Coordinator
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Montréal, Canada Soquelec Full time**Soquelec Ltd.: OFFICE COORDINATOR** Start date: as soon as possible Hourly/yearly wage: competitive, to be discussed Job type: Permanent full-time Location: Montreal head office **Soquelec Ltd.**, founded in 1974, is the Canadian distributor of consumables and equipment for high-end imaging, analysis, and sample preparation research laboratories across...
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Operations Coordinator
1 week ago
Montréal, Canada Evolving Web Full timeNote that regular visits to the office are mandatory, we will only be considering recruiting applicants in Montreal. We're looking for an organized, detail-oriented, energetic and proactive person to join our team at Evolving Web. Your role will be in making sure that internal operations are running smoothly. The Operations Coordinator is at the heart of...
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Office Coordinator
3 weeks ago
Montréal, QC, Canada Options Consulting Solutions Full timeAre you a highly organized professional who thrives in a fast-paced, mission-driven environment? Do you enjoy creating order out of complexity while supporting high-level projects and people? Are you looking to join a collaborative organization where your initiative, communication, and problem-solving skills will truly make an impact? The Company Our client...
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Office & Team Coordinator
3 weeks ago
Montréal, Canada Options Consulting Solutions Full timeAre you a highly organized professional who thrives in a fast-paced, mission-driven environment? Do you enjoy creating order out of complexity while supporting high-level projects and people? Are you looking to join a collaborative organization where your initiative, communication, and problem-solving skills will truly make an impact? The Company Our client...
