Executive Assistant
3 weeks ago
Executive Assistant - Apparel Design and Sourcing Company: PFD Enorsia Canada Corporation Location: Victoria, BC Reports To: Chief Executive Officer (CEO) Employment Type: Full-Time (37.5 hours per week) Compensation: $21-$25 per hour, plus benefits Probation Period: 3 months Start Date: Second week of December 2025, or mutually agreed upon date Position Summary PFD Enorsia Canada Corporation is seeking a highly organized and detail-oriented Executive Assistant / Office Administrator to support the CEO and oversee day-to-day business operations. This role combines executive support, office administration, and apparel sourcing coordination-ideal for candidates with experience in fashion operations, merchandising, or small business management. As this is a start-up, we are seeking candidates that can demonstrate experience in working in a small team. The successful candidate will play a key role in managing communication, coordinating projects across Canada and overseas, maintaining documentation, and supporting the smooth functioning of business operations. The role is based primarily in Victoria. A valid driver's license is strongly recommended. Key Responsibilities Provide direct administrative and executive support to the CEO, including calendar, email, travel, and correspondence management. Prepare reports, presentations, and proposals; track follow-ups and project actions. Manage office logistics, vendor communications, and incoming/outgoing correspondence. Oversee document control and standardized templates for contracts, invoices, and purchase orders. Coordinate team meetings, agendas, minutes, and project updates across departments. Maintain operational oversight on project timelines, deliverables, and reporting. Support and update Standard Operating Procedures (SOPs) within the ERP and PLM systems. Manage onboarding of staff, vendors, and interns, ensuring systems access and compliance. Oversee software subscriptions and productivity tools, including ChatGPT Plus and marketing platforms. Liaise with IT vendors for system updates, troubleshooting, and license renewals. Handle procurement, inventory, and general office management responsibilities. Act as a communication bridge between Canadian operations and international sourcing offices (Bangladesh, Pakistan, etc.). Qualifications 2+ years of experience as an Executive Assistant, Office Administrator, or in apparel/fashion operations. College or Undergrad degree (preferably from Canadian institutions) Strong organizational and multitasking abilities with attention to detail. Proficiency with Microsoft Office Suite and collaboration tools (e.g., Teams, Slack, Trello, HubSpot). Familiarity with ERP/PLM systems and document management best practices is an asset. Excellent communication skills, both written and verbal. Ability to work independently with sound judgment and discretion. Valid driver's license and ability to travel weekly between Vancouver and Victoria. Compensation & Benefits Hourly rate: $21-$25 , based on experience 37.5 hours per week Comprehensive benefits package after probation Travel expenses for business trips covered Growth opportunities within an expanding company How to Apply Please submit your resume and a short cover letter outlining your relevant experience and why you're a strong fit for this role to
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Executive Assistant
5 days ago
Victoria, Canada Cherish at Central Park Full timeExecutive Assistant to the President - 1 - 2 day per week **Job Details**: - The Executive Assistant works directly for the President/CEO. - Expertise in MS Office suite and Sage 50 required. - The position is one day per week and at time perhaps two, with considerable flexibility.
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Executive Assistant to Member of The Executive
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Victoria, Canada Island Health Full time**Job Description**: In accordance with the Vision, Purpose, and Values, and strategic direction of Island Health (Vancouver Island Health Authority), patient and staff safety is a priority and a responsibility shared by everyone; as such, the requirement to continuously improve quality and safety is inherent in all aspects of this position. Using...
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Executive Assistant
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Victoria, Canada Redbrick Technologies Inc. Full timeRedbrick is headquartered on the traditional Coast Salish territory, and we respectfully acknowledge the Lekwungen and W̱SÁNEĆ People of this region. With gratitude, we live, work, and care for this beautiful land. One thing that our team members say they value most is our fun and truly ‘people-first’ culture. Ours is a place where you’re given the...
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Executive Assistant
1 week ago
Victoria, British Columbia, Canada TallSky Consulting Group Full time $80,000 - $100,000 per yearWe have an exciting in-office opportunity inVictoria, BC,for an experiencedExecutive Assistantto partner directly with the President and Founder of theAbstract Group of Companies. In this trusted role you'll provide comprehensive support that ensures the executive's professional and personal commitments are handled with efficiency, discretion, and care. This...
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Executive Assistant
1 week ago
Victoria, Canada Harbour Air Group Full time**NOW HIRING** **Harbour Air** **Executive Assistant** **Are you looking to work for one of Canada’s Best Managed Companies? Do you enjoy working with a close team of supportive professionals? Do you want to commit to an organization with an outstanding record for safety and reliability? Are you searching for an employer who provides amazing perks and...
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Executive Assistant
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Victoria, Canada Western Financial Group Full time**We are one of Canada’s Top Employers, Join Us** Do you enjoy meeting and event coordination? Are your skills advanced with calendar management for multiple Executives? **Executive Assistant** The Executive Assistant provides a wide range of support services to our team of executives and senior management. Your professionalism, accuracy, and...
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Executive Assistant
2 weeks ago
Victoria, Canada Harris Victoria Chrysler Full time**Position Title**: Executive Assistant **Responsibilities**: - Manage and maintain the President’s daily calendar, schedules, appointments, and travel arrangements - Organize, coordinate, and prepare material for meetings, conferences, and presentations - Organize and plan special events, corporate events, and provide support for ongoing projects -...
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Executive Assistant
2 weeks ago
Victoria, Canada TalosTech Full time**Who we are** We are currently seeking an entrepreneurial and hardworking executive assistant to support one of the leadership members (TBD) in managing a wide array of tasks critical to the success of our growing organization. Known as Project Managers, we primarily operate in the B2G (business-to-government), managing a wide range of services and...
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Remote Global Executive Assistant — Calendar
4 weeks ago
Toronto, Montreal, Calgary, Vancouver, Edmonton, Old Toronto, Ottawa, Mississauga, Quebec, Winnipeg, Halifax, Saskatoon, Burnaby, Hamilton, Victoria, Surrey, Halton Hills, London, Regina, Markham, Brampton, Vaughan, Kelowna, Laval, Southwestern Ontario, R, Canada Keller Executive Search Full timeA leading executive search firm in Toronto is seeking an experienced Executive Assistant to provide comprehensive support to senior executives. This role involves managing calendars, drafting correspondence, and coordinating with clients. Ideal candidates will have strong organizational and communication skills, with a capacity for discretion in handling...
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Ottawa, Toronto, Montreal, Calgary, Vancouver, Edmonton, Old Toronto, Mississauga, Quebec, Winnipeg, Halifax, Saskatoon, Burnaby, Hamilton, Victoria, Surrey, Halton Hills, London, Regina, Markham, Brampton, Vaughan, Kelowna, Laval, Southwestern Ontario, R, Canada Keller Executive Search Full timeA leading executive search firm based in Canada seeks a proactive Executive Assistant to support senior executives. This role requires strong organizational and communication skills, managing calendars, drafting correspondence, and conducting research. Ideal candidates have proven experience in a fast-paced environment and familiarity with Microsoft Office....
