Supply Secretary

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The Peterborough Victoria Northumberland and Clarington (PVNC) Catholic District School Board invites applications for the position of Supply Secretary (Elementary & Secondary).

WHO ARE WE?

At PVNC Catholic, more than 2,300 dedicated staff work together to develop the intellectual, spiritual, mental, physical and emotional well-being of more than 14,700 students in 30 elementary and 6 secondary schools. We are committed to creating a school board that reflects the diverse communities we serve and to ensure an equitable and inclusive work environment.

PVNCCDSB recognizes that, consistent with the United Nations Declaration on the Rights of Indigenous Peoples (UNDRIP), the Ontario Human Rights Code and the Canadian Charter of Rights and Freedoms, employment practices and procedures at all levels should reflect, demonstrate understanding of, and respond to a diverse population. In our efforts to ensure an inclusive, diverse and representative workforce, we will value, promote and encourage the hiring of staff from under-represented communities.

WHAT YOU’LL BE DOING:

As an employee of the Board, you join a community dedicated to excellence in Catholic Education. We offer inclusive working and learning spaces in communities where you can live, work and thrive. Bowmanville, Courtice, Newcastle, Cobourg, Grafton, Campbellford, Peterborough and Lindsay are just some of the vibrant, diverse communities we serve.

Being Creative, Being Well, Being Community - these are the three priorities that form the core of everything we do at PVNC Catholic. We invite you to bring your creativity, your spark and your passion for education to our school communities. We also value the voice of all our employees and believe that everyone plays an important and unique role in contributing to diversity of thought and experience in our Board.

Provide all required secretarial services to the School through the preparation, organization, and distribution of documents, correspondence and reports. Respond to inquiries; maintain files and records; process purchase orders, mail and courier materials.

KEY RESPONSIBILITIES:

Answer telephone and counter enquiries; relay messages, screen incoming calls; place telephone calls.

Greet and assist visitors such as officials, substitute and resource personnel, and the public.

Schedule and/or arrange appointments, meetings, facilities, conferences and execute follow-up procedures as required

Prepare, distribute, track and/or type correspondence, reports, spreadsheets, documents.This may include materials of a confidential nature such as staff evaluations.

(Implement and) maintain the Board’s record management system.

Maintain office and student records, i.e.; O.S.R., Student Information Systems (Edsembli), staff lists ect.

Receive, verify, record and report information pertaining to student attendance, health, safe school.

Process mail and courier materials and distribute Board

Process student admissions, transfers, retirements and timetable revisions.

Assist in processing and securing applications for school tax support.

Process purchase orders.

Arrange timetables of substitute teachers and resource personnel and assign regular teacher “on-calls” where applicable.

Receive, verify, distribute and/or assist with the storage of school supplies and equipment, and execute follow-up procedures.

Duplicate, collate and assemble materials.

Maintain petty cash float and records from fund collections, i.e., locker rentals, graduation ceremonies, etc.

Assist the Principal with school banking procedures as directed; which may include collection, deposit preparation and reconciliation of monies for trips, performances, etc.

Assist with the organization, coordination and arrangements for student transportation.

Instruct personnel in the operation of office equipment.

Assist with the arrangements for service and/or repair of office, autidio-visual equipment and computers where applicable.

Assist with, and/or complete as required, medical logs as per Board policies 370.01 and 368.

Assist children in becoming independent with washroom routines, dressing and lunchtime activities.

WHAT YOU’LL BRING TO THIS POSITION:

The following are minimum requirements of this position. An equivalent combination of education and experience may also apply.

Requires O.S.S.D., plus one year of Office Administration, Secretarial/Business or equivalent.

Requires knowledge and skill in the use of computers for projects such as spreadsheets, graphics, data input and retrieval, word processing.Requires demonstrated proficiency in word processing and spreadsheet applications.

Requires knowledge of pertinent Government legislation and Ministry and Board policies, directives, regulations and procedures.

Requires operating various office equipment (i.e. photocopier, calculator, public address system, etc.

Requires a high level of oral and written communication skills; the ability to perform the clerical duties required at the school; the ability to multitask and prioritize.

Requires communicating effectively and working cooperatively with students, Board personnel, parents, parish community, municipal organizations and agencies and the general public.

The ability to maintain, in the strictest confidence, information received concerning any school or staff matter.

DOES THIS SOUND LIKE THE ROLE FOR YOU?

Interested applicants are invited to apply directly to the posting. All applications should include the following:

A detailed cover letter;

A resume of qualifications and experience;

While we welcome all applications, we will only respond to those who are short-listed for this role. Thanks in advance for your understanding and we wish you all the best in your career journey.

WHAT NEXT STEPS COULD LOOK LIKE:

Shortlisted candidates will be contacted via an email to participate in an interview (typically held in-person). We anticipate that candidates invited to interview will be contacted shortly after the posting closes.

Please check your junk mail, as sometimes these invitations go directly to junk.

The successful candidate must submit a satisfactory Criminal Record Check with Vulnerable Sector Screening, dated within 6 months of hire, prior to starting this position.

PVNCCDSB is committed to achieving excellence in Catholic education. We leverage our inclusive organizational culture to further build upon our dynamic and diverse workforce, reflective of the communities we serve. In accordance with the Accessibility for Ontarians with Disabilities Act (AODA) and the Ontario Human Rights Code (OHRC), PVNCCDSB will work collaboratively and respectfully with you in all stages of the recruitment process and throughout your employment. For further information about what accommodation and accessibility look like at PVNCCDSB please refer to our website. If you require accommodation at any stage of the hiring process, please contact our Human Resources Coordinator at .

In accordance with the Municipal Freedom of Information and Protection of Privacy Act, the personal information provided is collected under the Education Act and will be used to determine eligibility for employment.