Assistant to the Dean

About Toronto Metropolitan At the intersection of mind and action, Toronto Metropolitan University (TMU) is on a transformative path to become Canada’s leading comprehensive innovation university. Integral to this path is the placement of equity, diversity and inclusion as fundamental to our institutional culture. Our current academic plan outlines each as core values and we work to embed them in all that we do. TMU welcomes those who have demonstrated a commitment to upholding the values of equity, diversity, and inclusion and will assist us in realizing the benefits of embedding these values into the work at every level and in every unit of the university. In addition, to correct the conditions of disadvantage in employment in Canada and to bring lived experiences to the work, we encourage applications from members of equity deserving groups that have been historically disadvantaged and marginalized, including First Nations, Métis and Inuit Peoples in Canada, First Nations Peoples in the United States, racialized people, Black people, persons with disabilities, women, and 2SLGBTQ+ people. Preference will be given to candidates with lived experiences as people from equity deserving groups, as well as experience working with these communities with which the University works every day. Please note that all qualified candidates are encouraged to apply and we welcome newcomers and immigrants to Canada. In April 2022, the university announced its new name of Toronto Metropolitan University. Learn more about our next chapter. The Creative School For over 75 years, The Creative School has offered highly esteemed, top-ranked programs recognized across various industries. Here, students are immersed in an environment that puts them in close contact with cultural, entrepreneurial, and industry leaders, integrating real-world experiences into every aspect of their educational journey. This dynamic setting not only cultivates leaders but also pioneers who are ready to innovate and influence the creative landscape globally. The Opportunity The Assistant to the Dean provides confidential administrative support to the Dean, researching, organizing and managing confidential and sensitive information as it relates to the priorities of the Dean’s Office. In this role, you will oversee the Dean’s calendar to ensure an organized and efficient schedule of the Dean and flow of information. Supports the goals, objectives and special projects of the Office of the Dean. Key Responsibilities Consults regularly with the Dean and the Decanal team on a wide range of administrative issues to ensure and establish a smooth flow of information. Coordinates the activities and information flow across the various units within the Dean’s portfolio. Advises the Dean on topics, provides briefs on meetings with stakeholders of strategic priority, issues and problems that require attention and follow-up action, including sensitive and confidential information, manages the Dean’s calendar and coordinates travel and accommodation. Handles all administrative support tasks, including determining the schedule and organizing meetings for both internal and external teams and committees. This includes but is not limited to: setting meeting dates, agendas, required supporting documentation/reference material, physical requirements, etc. Takes meeting minutes, sets up working files, monitors actions on pending items, follows up with stakeholders on behalf of the Dean. Serves as the primary contact with internal and external (for advancement purposes) parties, including research, gathering and providing information, and coordinating schedules. Provides excellent service to internal and external guest, and refers students to faculty procedures and processes as appropriate. Reconciles all expenses related to the Dean’s Office. Investigates budget variances or any other issues, liaises with the Financial Analyst and other departments within the university to gather information or resolve issues, and makes the necessary recommendations within a timely manner. Oversees the Dean’s Professional Development funds, Startup Funds and Special funds; ensures balances are spent down accordingly. Establishes and implements departmental procedures and guidelines to ensure consistent workflow, and creates new procedures to handle new requirements. Updates and manages all information and digital and paper records in the Dean’s office; ensures systematic organization and accuracy of information management systems. Qualifications To help us learn more about you, please provide a cover letter and resume describing how you meet the following required qualifications: Completion of a Post-secondary degree preferably in a business-related discipline or equivalent is required. A minimum of three years of relevant work experience within a university environment. Proven experience in a support role within a senior management team, demonstrating high-level problem-solving capabilities. Experience interacting with high-profile individuals. Excellent oral and written communication skills. Strong analytical and problem-solving abilities. Proven planning, organizing, and negotiation skills. Demonstrated leadership and task management capabilities. Knowledge of academic and administrative processes and procedures. Experience with financial and budget management. Highly motivated, proactive, and initiative-driven. Strong decision-making and judgment skills. Equivalent experience or a combination of equivalent experience and education may be accepted in place of education. Leadership Competencies Acts with Integrity: Demonstrates behaviors aligned with high ethical standards and personal integrity and acts in accordance with TMU values. Builds Relationships of Trust & Collaboration: Actively builds a culture of trust and fosters meaningful relationships. Leads Inclusively: Creates an inclusive environment where everyone is respected, recognized, empowered to achieve their potential, and valued for their differences. Demonstrates Organizational Acumen: Understands and respectfully navigates complex internal and external environments using sound judgment, diplomacy, and tact. Drives Vision & Results: Creates and implements a vision grounded in sound decision-making to achieve desired outcomes. Additional Information (MAC) Position Number(s) Reports To Manager of Operations Department The Creative School, Dean’s Office Employee Group MAC Vacancy Type Term Work Location Hybrid Start Date January 5, 2026 End Date January 5, 2028 Hours of Work 36.25 Grade C41 Salary Scale $62,402 to $99,682 Hiring Salary Range $62,402 to $81,042 TA Specialist - Posting Date November 27, 2025 Application Close Date December 10, 2025 Equivalent experience or a combination of equivalent experience and education may be accepted in place of education. As part of the selection process, candidates may be required to complete an occupational assessment. Applications will only be accepted online through Toronto Metropolitan University's career site. We will provide an accessible experience for applicants, students, employees, and members of the Toronto Metropolitan University community. We are committed to providing an inclusive and barrier‑free work environment, starting with the recruitment process. If you have restrictions that need to be accommodated to fully participate in any phase of the recruitment process, please submit your request through the AskHR webform. All information received in relation to accommodation will be kept confidential. #J-18808-Ljbffr