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Human Resources Payroll Coordinator

4 months ago

Vaughan, Canada Danier Leather Full time

Human Resources Payroll Coordinator

REPORTS TO: Head of Finance

JOB TYPE: Full-time On Site Monday to Friday, 8:30 am -5:00 pm

DIRECT REPORTS: None



Payroll Administration

  • Prepare and process biweekly payroll and perform data verification to ensure salaried and hourly wage, commission and bonus payment accuracy; verify accuracy of calculations, accrual and reconciliation of month-end payroll accruals and related payroll and benefit accounting activities
  • Assist with year-end payroll-related activities and T4 preparation
  • Manage in-house time and attendance system (Advanced Tracker)
  • Provide outstanding service to Company management and employees with a sense of urgency and responsiveness and a high level of attention to detail in investigating and replying to information requests and resolving payroll discrepancies
  • Generate Records of Employment (ROE) and respond to related government or external requests
  • Stay current on relevant payroll laws, regulations and best practices to ensure compliance
  • Produce requested payroll reports
  • Recommend improvements to payroll and HR practices and systems to improve efficiency and productivity.


Human Resources Support


  • Assist with human resources administrative functions, including employee onboarding and offboarding processes, and ensure all new hire documentation is complete and accurate
  • Maintain accurate and up-to-date physical and electronic employee records, including personal information, employment contracts, work/study visas and group benefit enrollment and coverage changes
  • Maintain employee work visa, vacation, leave of absence, sick and lieu day records, answer inquiries and provide required reports to management
  • Process employee changes, such as promotions, transfers and terminations and update relevant records and systems accordingly
  • Compile information on reported workplace injuries and file required WSIB/WCB documentation by reporting deadline
  • Support recruitment and selection processes including posting job advertisements using established templates, screening resumes and forwarding job fair materials to remote Managers
  • Generate employment-related letters and contracts using established templates
  • Maintain HR download employee records and initiate compliance and requested online employee training requests
  • Coordinate employee benefit enrollment and terminations, respond to employee benefit inquiries and follow up with group benefit carrier as required
  • Distribute and/or track completion of monthly workplace inspection forms for management review
  • Participate in special projects, and perform other related duties and assignments as required


What you bring to the team

  • Education in payroll, accounting or related field with knowledge of current Canadian legislative requirements; payroll certification (PCP/ CPM) is an asset.
  • Studies in human resources and previous HR administration experience required
  • At least 3 years’ payroll administration experience in a distributed multi-province employee base with exposure to commissioned sales; previous retail exposure as an asset.
  • Meeting deadlines while maintaining compliance and regulatory standards'.
  • Attention to detail and strong organization skills
  • Mindset with positive solution-oriented focus
  • Proficiency in MS Office applications especially Outlook, Excel and Word; working knowledge of Payworks and Advanced Tracker strongly preferred
  • Ability to learn and master payroll and human resources-related systems
  • English written and verbal communication skills essential.
  • Quick learner with ability to solve problems, use critical thinking and apply sound, practical judgment in resolving problems and escalating to senior management when necessary.
  • Good interpersonal skills with congenial personality and ability to work as a team player with Finance, management and retail staff.
  • High degree of discretion and confidentiality with mature judgment and integrity critical in safeguarding sensitive information
  • Self-motivated with strong initiative and ability to work independently or as a team player
  • Demonstrated personal accountability with a sense of ownership and responsibility in task completion and follow up of commitments.