Procurement Coordinator

Job Description Job Description Please Note : You will be working on a Hybrid office schedule as part of Fidelitys dynamic working arrangement. Current work authorization for Canada is required for all openings. Who We Are At Fidelity weve been helping Canadian investors build better financial futures for over 35 years. We offer individuals and institutions a range of trusted investment portfolios and services - and were constantly seeking to find new and better ways to help our clients. As a privately owned company we boldly embrace innovation in all areas as we continue to grow our business into the future. Working with us means youll be part of a diverse and dedicated group of people who make a real difference for our clients and communities every day. Youll have a wide range of opportunities to grow and develop your career in an inclusive environment where youll feel valued and supported to be your best - both personally and professionally. What We Do The Procurement Coordinator is responsible for facilitating administrative and purchasing activities for the procurement of goods and services for the company including supplier profile set-up management of the Procurement email inbox liaising with different inputs to the onboarding generating reports and distributing to the business units administration of the procurement and contract management system as well as general procurement support such as sourcing support. How Youll Make an Impact Facilitate the Onboarding Process The Procurement Coordinator is a key initial contact for inquiries and will triage the inquiries to the appropriate individuals for follow-up Works directly with all levels of the organization and affiliates to complete supplier set up Responds to inquiries and assists with the onboarding purchasing and payment of suppliers for the purpose of providing information and direction Liaises with external parties and vendors where required Coordinate the Supplier Risk Assessment Workflow Assist the business units in completing the supplier risk assessment forms and tasks in the risk assessment tool Keep data in the risk assessment tool up to date (e.g. updating employees responsible for supplier management and offboarding suppliers as necessary) Maintain the Procurement Policies and Procedures - Procurement Documentation Review the Procurement Policies and Procedures and update where required Research develop and implement job aids Maintain onboarding information electronic files and records for the purpose of ensuring availability of documentation and compliance with policies and procedures Contracts recordkeeping administration and PO Approval Administer the contracts execution process check all backup documentation request a fully executed contract and save the contract in Luminance Manage PO approval process Assist with reporting on contract turnaround times Data Confirmation and Reconciliation Work on projects to ensure data in risk assessment tools contracts management database and core finance platform is accurate and up to date What Youll Need Excellent written and oral communication skills strong presentation skills Excellent project management and organizational skills with the ability to manage and complete multiple and competing priorities Excellent client focus and collaboration / teamwork skills Ability to use Microsoft Word Excel and Power point at an intermediate level to prepare reports presentations and spreadsheets Self-motivated with a proven ability to learn quickly and work effectively in an evolving and fast-paced work environment What Are We Looking For 3 years of experience of procurement or administration experience required Accounting contract coordination / administration or business administration experience is preferred Bachelors degree in business or equivalent work experience. Internal Applicants should submit their applications by November . Benefits Flexible working arrangements - 100% remote hybrid and in office options Competitive total compensation including company contributions to your group RRSP without a matching requirement from you Comprehensive health benefits that start on your first day with 100% employer-paid premiums that include up to $5000 annually for mental health services and therapy Parental leave top-up to 100% of salary for a period of 25 weeks Up to $650 for home office equipment Generous time off policy including 2 paid days annually to volunteer at a charity of your choice Diversity and inclusion programs including an active network of Employee Resource Groups Extensive professional development opportunities including access to over 11000 training and development courses tuition reimbursement and monetary rewards for completing a required designation Acknowledgements Fidelity Canada is an equal opportunity employer Fidelity Canada is committed to fostering a diverse and inclusive workplace. We will consider all qualified applicants for employment regardless of race color religion sex sexual orientation gender identity or expression national or ethnic origin age disability family status protected veterans status Aboriginal / Native American status or any other legally-protected ground. Accommodation during the application process Fidelity Canada welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in the selection process. If you require an accommodation please email us at . Why Work at Fidelity We are proud to be recipients of the following : Awards Canadas Top 100 Employers o Greater Torontos Top Employers o Canadas Top Family-Friendly Employers o Canadas Top Employers for Young People Great Place To Work Certified o Best Workplaces for Inclusion o Best Workplaces for Mental Wellness o Best Workplaces for Todays Youth o Best Workplaces for Women o Best Workplaces in Financial Services & Insurance o Best Workplaces in Ontario o Best Workplaces with Most Trusted Executive Teams LinkedIn Top Companies in Canada Human Resource Director (HRD) - Best Place To Work o HRD - 5-Star Benefit Program o HRD - 5-Star Diversity & Inclusion Employer Designations Canadian Compassionate Companies Certified Benefits Canadas Workplace Benefits Award - Future of Work Strategy TalentEgg National Recruitment Excellence Award - Special Award for Diversity & Inclusion in Recruiting Canadian HR Reporters Most Innovative HR Team Required Experience : IC Key Skills Purchasing,Sourcing,Procurement,Vendor Management,HR Sourcing,Procurement Management,Supply Chain Experience,Contract Management,Contract Negotiation,E-procurement,negotiation,Contracts Employment Details Employment Type : Full-Time Experience : years Vacancy : 1 #J-18808-Ljbffr