Office and Administrative coordinator
3 weeks ago
Position: Office and Administrative coordinator, Location : Burnaby, BC 100% onsite Contract Length: 12 Months Description The Office & Administrative Coordinator is responsible for ensuring the smooth operation of the Burnaby office by managing day-to-day office and facilities tasks and providing comprehensive administrative support. This role also plays a key part in project controls related to the office relocation initiative, supporting project tracking, documentation, and vendor/stakeholder coordination. Office and Facilities Management: Ensure the office environment is safe, clean, and well-maintained. Manage relationships with building management, cleaning services, security services and other facility vendors to ensure timely resolution of maintenance issues. Coordinate office repairs, equipment servicing, and upgrades as needed. Monitor and manage office supplies, furniture, and facility-related inventory, ensuring cost-efficiency and availability. Communicate facility updates, planned maintenance, and issues to all staff clearly and promptly through appropriate channels (e.g., email, internal bulletin, or meetings). Serve as the point of contact for employees regarding facility-related concerns and ensure timely follow-up and resolution. Prepare and maintain facility-related reports, logs, and documentation for internal records. Track key facility metrics and present updates in team or management meetings, including maintenance schedules, vendor performance, and issue resolution status. Plan, coordinate, and manage facilities-related events (e.g., office moves, safety drills, refurbishments, site visits), ensuring all logistics, communications, vendors, and internal requirements are handled effectively and efficiently. Lead office Health, Safety, and Environment (HSE) team Carry out ad-hoc assignments and special projects as directed by the Line Manager or Matrix Manager, contributing to the effective and efficient operation of the office. Skills and Abilities: Proven experience in facilities coordination and/or administrative support. Strong organizational and multitasking skills with the ability to work effectively under pressure. Familiarity with project management or controls is a plus. Proficiency in Microsoft Office Suite and collaboration tools (e.g., Teams, SharePoint). Excellent communication (written and verbal) and interpersonal skills. Strong events management skills. Strong attention to detail. Strong adaptability, flexibility and collaboration spirit. A friendly and positive attitude is preferred. Demonstrates strong adaptability, a flexible approach to changing priorities, and a collaborative mindset. Proficiency in SAP or similar tools is a plus. Experience (minimum): 3–5 years of experience in Office/Facilities, Project Coordination, and/or Admin Support Education : Bachelor or associate degree in the fields of business administration, facility/office administration, project management or related area.
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Office and Administrative coordinator
3 days ago
Burnaby, British Columbia, Canada Raise Full time $60,000 - $90,000 per yearPosition:Office and Administrative coordinator,Location: Burnaby, BC 100% onsiteContract Length:12 MonthsDescriptionThe Office & Administrative Coordinator is responsible for ensuring the smooth operation of the Burnaby office by managing day-to-day office and facilities tasks and providing comprehensive administrative support. This role also plays a key...
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Office And Administrative Coordinator
3 days ago
Burnaby, British Columbia, Canada Wilson Full time $60,000 - $90,000 per yearWork Location:Minimum 3 days in-office, with flexibility to be on-site based on work requirementsPosition Type:Contract, 12 Months (potential for extension)Location:Burnaby, BCOur client, a global leader in railway and transportation manufacturing, seeks to hire an Office and Administrative Coordinator.The Office & Administrative Coordinator is responsible...
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office and administrative coordinator
3 weeks ago
burnaby, Canada Randstad Full timeThe Office & Administrative Coordinator is responsible for ensuring the smooth operation of the Burnaby office by managing day-to-day office and facilities tasks and providing comprehensive administrative support. This role also plays a key part in project controls related to the office relocation initiative, supporting project tracking, documentation, and...
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Administrative Associate/office Coordinator
1 week ago
Burnaby, Canada Monarch House Full timeThe Administrative Associate /Office Coordinator will ensure a positive first impression of Monarch House for internal (employees, contractors) and external (public, vendors, funders) stakeholders. Effectively listening and asking questions to ensure calls and inquiries can be directed to the appropriate person, the Administrative Associate /Office...
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Administrative Coordinator
3 days ago
Burnaby, Canada Ideal Siding Full time**Benefits**: - 36-hr work week for a healthier work/life balance - Company parties - Dental insurance - Flexible schedule - Health insurance - Opportunity for advancement - Paid time off - Training & development - Vision insurance **About Us** **Ideal Siding** is the fastest-growing home renovation company in North America, with over 80 locations and...
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Administrative Coordinator
2 weeks ago
Burnaby, Canada Broadway Refrigeration Full time**Immediate opening - Administrative Coordinator** **About us**:Broadway Refrigeration & Air Conditioning is an established leader in the service, repair and maintenance of commercial heating, ventilation, air conditioning (HVAC), plumbing and refrigeration systems. Since 1957 we have served clients throughout the greater Vancouver area providing a...
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Office Coordinator
2 weeks ago
Burnaby, Canada Scott Construction Group Full time**About Scott** Scott Construction is a well-known and trusted Construction Manager based in Western Canada. With offices in Vancouver and Toronto, Scott has been providing construction management services and building relationships since 1984. Our diverse portfolio of projects includes commercial, residential, and institutional sectors. Our teams take an...
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Administration Officer
2 weeks ago
Burnaby, Canada zorbas bakery and foods (2005) ltd. Full timeEducation: Secondary (high) school graduation certificate - Experience: 1 year to less than 2 years - or equivalent experience **Tasks**: - Review, evaluate and implement new administrative procedures - Delegate work to office support staff - Carry out administrative activities of establishment - Administer policies and procedures related to the release of...
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Office Coordinator
7 days ago
Burnaby, Canada Black Tusk Fire & Security Inc. Full timeBlack Tusk Fire & Security Inc is hiring a full time Office Coordinator in Burnaby. Reporting to the Office Manager, the Coordinator will liaise with technicians and clients to handle a range of administrative duties and provide support where needed. **Qualifications** - Minimum 2 years experience in a similar role/related field - Proficient in Microsoft...
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Office Coordinator
5 days ago
Burnaby, Canada Black Tusk Fire & Security Inc. Full timeBlack Tusk Fire & Security Inc is hiring a full time Office Coordinator in Burnaby. Reporting to the Office Manager, the Coordinator will liaise with technicians and clients to handle a range of administrative duties and provide support where needed. **Qualifications** - Minimum 2 years experience in a similar role/related field - Proficient in Microsoft...
