Administrative Assistant
1 day ago
Administrative Assistant – iA Private Wealth Position Overview The Administrative Assistant plays a key role in supporting the day-to-day operations of a fast-paced wealth management practice. This position ensures advisors are organized, clients receive exceptional service, and the office runs efficiently. The ideal candidate is detail-oriented, proactive, and able to manage multiple priorities while maintaining a high level of professionalism and confidentiality. Key Responsibilities Advisor Support & Office Coordination Manage and maintain advisors' calendars, including scheduling internal meetings and coordinating availability. Prepare meeting materials, reports, and documentation ahead of client and advisor appointments. Assist with workflow tracking, follow-up tasks, and deadlines to ensure timely completion of advisor directives. Client Service & Relationship Management Serve as the first point of contact for incoming calls, emails, and office visitors. Provide high-quality customer service by addressing client inquiries, resolving issues, and directing requests to the appropriate advisor or team member. Maintain a warm, professional, and service-oriented tone in all client interactions. Administrative & Operational Support Handle data entry, document management, compliance-related tasks, recordkeeping, and CRM updates with accuracy. Process paperwork related to client accounts (onboarding forms, updates, transfers, etc.) as needed. Support office operations such as mail distribution, supply ordering, scanning, filing, and general administrative tasks. Qualifications Previous administrative or client service experience; financial services or wealth management experience preferred. Strong organizational and time-management skills with the ability to multitask in a dynamic environment. Excellent written and verbal communication skills. Proficiency in Microsoft Office Suite; experience with CRM systems (e.g., Salesforce, Redtail, or similar) is an asset. Work Environment Full-time, in-office or hybrid. Collaborative team setting with frequent interaction with advisors, clients, and internal partners. Opportunities for growth and development within the firm.
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Administrative Assistant
2 weeks ago
Montreal, Canada Harfang IP Full timeCompany Description Harfang IP specializes in acquiring, developing, managing, and licensing high-value patent portfolios with a focus on wireless technologies. The company operates at the intersection of innovation and intellectual property management, fostering advancements in cutting-edge fields. Leveraging expertise in patents and wireless tech, Harfang...
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Administrative Assistant
1 week ago
Montreal, Canada Harfang IP Full timeCompany Description Harfang IP specializes in acquiring, developing, managing, and licensing high-value patent portfolios with a focus on wireless technologies. The company operates at the intersection of innovation and intellectual property management, fostering advancements in cutting-edge fields. Leveraging expertise in patents and wireless tech, Harfang...
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Administrative Assistant
1 week ago
Montreal, Canada Harfang IP Full timeCompany DescriptionHarfang IP specializes in acquiring, developing, managing, and licensing high-value patent portfolios with a focus on wireless technologies. The company operates at the intersection of innovation and intellectual property management, fostering advancements in cutting-edge fields. Leveraging expertise in patents and wireless tech, Harfang...
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Administrative Assistant
1 week ago
Montreal, Quebec, Canada 7eaacc1d-bf24-4c25-af6a-337303bb9326 Full time $50,000 - $60,000 per yearCompany DescriptionHarfang IP specializes in acquiring, developing, managing, and licensing high-value patent portfolios with a focus on wireless technologies. The company operates at the intersection of innovation and intellectual property management, fostering advancements in cutting-edge fields. Leveraging expertise in patents and wireless tech, Harfang...
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Administrative Assistant
4 weeks ago
Montreal, Canada Services de Gestion Quantum Ltée Full timePosition: Administrative Assistant - Real EstateSalary: Up to $65,000 (based on experience)Location: Downtown Montreal (On-site)Our client, a reputable organization in the real estate sector, is seeking a proactive and detail-oriented Administrative Assistant to support executive leadership and ensure smooth day-to-day office operations.Role...
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Administrative Assistant
2 days ago
Montreal, Canada Defence Construction Canada Full timeThe Administrative Assistant coordinates and carries out administrative activities for employees at all levels of the business unit. The incumbent provides high-quality, timely, efficient and effective services, including entering and reporting data, and carrying out document and records management. The incumbent also coordinates the preparation of human...
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Administrative Assistant
2 days ago
Montreal, Canada iA Private Wealth Full timeAdministrative Assistant – iA Private Wealth Position Overview The Administrative Assistant plays a key role in supporting the day-to-day operations of a fast-paced wealth management practice. This position ensures advisors are organized, clients receive exceptional service, and the office runs efficiently. The ideal candidate is detail-oriented,...
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Administrative Assistant
1 week ago
Montreal, Quebec, Canada MTL Blinds Full time $36,000 - $45,000 per yearPosition Overview: We are looking for a detail-oriented Administrative Assistant to join our team. The ideal candidate will have excellent organizational skills, a proactive attitude, and a keen interest in the window covering industry. This role involves managing a variety of administrative tasks, supporting our sales and customer service teams, and...
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Administrative Assistant
2 days ago
Montreal, Quebec, Canada iA Private Wealth Full time $35,000 - $60,000 per yearAdministrative Assistant – iA Private WealthPosition OverviewThe Administrative Assistant plays a key role in supporting the day-to-day operations of a fast-paced wealth management practice. This position ensures advisors are organized, clients receive exceptional service, and the office runs efficiently. The ideal candidate is detail-oriented, proactive,...
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Administrative Assistant
1 week ago
Montreal, Quebec, Canada Dickens & Madson (Canada) Inc. Full time $24,000 - $52,000 per yearWe are looking for an administrative assistant with good communication and computer skills for administration and general office duties.Qualifications/Responsibilities:Good communications skillsAbility to multi-task and work autonomouslyExcellent verbal and written EnglishDetail orientedStrong computer literacy including effective working skills of Microsoft...
