Administrative Assistant/Receptionist

2 days ago

Hamilton ON LL R, Canada Auction X Inc Full time

About the Role

We're looking for a reliable, organized, and friendly Reception & Administrative Assistant to support daily front-desk operations, client pickups, and general office coordination. This role combines customer service, administrative accuracy, and light marketing support.

Key Responsibilities

  • Greet customers, verify payments, and hand out orders professionally.
  • Answer calls and emails; redirect or resolve inquiries.
  • Keep financial and inventory records accurate and up to date.
  • Maintain weekly reports on key metrics (sales, registrants, lots sold, etc.).
  • Help review and upload new auctions (descriptions and images).
  • Coordinate deliveries and record shipment details.
  • Assist with basic marketing posts and email updates.
  • Maintain calendar, schedule pickups and meetings.
  • Keep the reception and office tidy and supplied.
  • Provide general admin support to management.

Qualifications

  • experience in admin, reception, or customer service and asset but not required.
  • Strong communication and organization skills.
  • Comfortable with data entry, and navigating around compute softwares / systems.
  • Detail-oriented and professional with customers.
  • Ability to lift up to 25–35 lbs when assisting with orders.

Schedule

  • Mondays 1 pm to 6 pm
  • Tuesday 10 am to 6 pm
  • Wednesdays 10 am to 6 pm
  • (Tues to Thursday on weeks with holiday mondays)

Why Join Us

  • Consistent part-time hours in a friendly team environment.
  • Training provided on all systems and processes.
  • Opportunities to grow with an expanding company in an exciting industry.

Job Type: Part-time

Pay: $18.00-$22.00 per hour

Expected hours: 21 per week

Application question(s):

  • Briefly describe your experience with weekly reporting or dashboards.

Work Location: In person

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