Office Administrator

3 days ago

Moose Jaw SK Canada fulltime December Simpson Farms JV Full time $40,000 - $70,000 per year
Overview Working with the Farm Management team, you are primarily responsible for assisting operations of the farm, including: office duties, safety, quality control, and plant and farm reporting.  
Education
•       High school diploma, or equivalent
•       A certificate or diploma in Office Administration or similar is an asset  
Experience
• years of previous experience in an office role is preferred
•       A farming background is an asset  
Licenses and Certifications
• A valid driver's license  
Knowledge & Skills
•       Intermediate knowledge of Microsoft Office
•       Effective communication skills, both written and verbal
•       Keen attention to detail
•       Ability to prioritize and meet deadlines
•       Experience with Quickbooks and basic bookkeeping  Key Attributes
•       Ability to work well independently and within a team
•       Demonstrates a positive work ethic
•       Thrives in an ever-changing work environment
•       Ability to handle sensitive and confidential information with discretion and professionalism
•       Ability to follow instructions - both oral and written  
Physical Demands
•       Sitting with computer work; 6-8 hours per day
•       Keyboarding & reading a computer screen; 4-7 hours per day
•       Standing/walking; less than 1 hour/day
•       Limited to lifting, bending, reaching or crouching
•       Daily local commuting and some travel to other plant locations may be required, on occasion
General Duties & Responsibilities   Office  
•     Answer, screen and transfer inbound calls
•     Greet and direct incoming customers and/or visitors
•     Sort and distribute incoming mail or communication
•     Daily bookkeeping tasks including entering seed sale invoices and accounts payable invoices into QuickBooks Online
•     Maintain lunchroom/office supply inventories and submit orders, as needed
•     Post updates on employee communication boards as needed - HR, Safety, Quality
•     Coordinate interoffice communications
•     Other administrative duties as assigned by management
•     Help maintain receivables/payables folders and monitor the SFJV email
•     Processes accounts payable invoices and generates payments via cheques and credit cards.    Safety/Quality Control  
•       Reports to management on Quality Assurance
•       PPE equipment tracking   Plant  
•     Assist with logistics by assigning seals, BOL's, tracking seed cleaning.   Farm  
•     Grain inventory tracking
•     Collaboratively coordinating grain contracts, seeding, harvest, bin movements
•     Submitting all field samples after harvest to elevators and Discovery Seeds
•     Working with elevators for grain deliveries and payment of contracts
•     Maintain spraying, seeding and harvest records in AgExpert Field
•     Track all seed cleaning, paperwork and send samples for lab testing   Seed Sales  
•     Seed sales contracts for production contracts through Grain Buyer
•     Assist in seed sales
•     Make sure all seed positions and paperwork is kept up to date
•     Enter all pickup invoices into QB

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