Executive Assistant to the President

We're Hiring | Executive Assistant to the President & Marketing Coordinator

Location:
Montreal, QC (Primary)

Occasional Travel:
Ottawa and the United States (for trade shows, events, and company support)

Type:
Full-Time | Hybrid Role Possible

Language Requirement:
Fluent in English and French
(spoken and written)

About the Role

Inter-Op Canada — a Canadian leader in
advanced tactical communications and C5ISR solutions
— is seeking a
bilingual, driven, and detail-oriented Executive Assistant & Marketing Coordinator
to join our growing team.

This role supports the
President
of Inter-Op Canada by managing key priorities, communications, and executive initiatives. You'll also help coordinate
marketing, events, and communications activities
that strengthen the company's visibility and engagement in Canada's
defence and public safety sectors
.

While you'll work directly with the
President
on strategic direction and support needs, your
day-to-day task coordination and planning
will be delegated and overseen by the
Operations Manager
, ensuring alignment across departments and efficient team collaboration.

This is a fast-paced, high-impact position ideal for someone early in their career who thrives on challenge, growth, and teamwork.

What You'll Do

Executive Support

• Manage the President's
  schedule, communications, and action items
  .
• Coordinate
  meetings, travel, briefings, and follow-ups
  .
• Prepare and proof
  presentations, reports, and executive correspondence
  .
• Track priorities, deadlines, and ongoing initiatives with oversight from the
  Operations Manager
  .
• Handle
  confidential information
  with professionalism and discretion.

Marketing Coordination

• Assist with
  planning and executing Inter-Op's marketing calendar
  (LinkedIn posts, newsletters, campaigns, etc.).
• Collaborate with
  marketing partners, agencies, and vendors
  to align visuals, messaging, and timelines.
• Support
  trade show and event logistics
  (e.g.,
  CANSEC, SOF Week, TSM Canada C4ISR Working Group
  , and U.S.-based industry events).
• Help prepare
  content, graphics, promotional materials, and event displays
  .
• Track marketing performance metrics and assist with post-event and campaign reporting.

Team & Operations Coordination

• Work closely with the
  Operations Manager
  to ensure clear communication, planning, and task execution across teams.
• Assist in
  internal coordination
  , project tracking, and team documentation.
• Support onboarding and training logistics for new hires.
• Help maintain Inter-Op's
  positive, professional, and high-performance team culture
  .

Who You Are

Fluent in English and French
, both written and spoken.

Highly
organized, adaptable, and proactive
, with strong attention to detail.

Excellent communicator with strong writing, presentation, and interpersonal skills.

Skilled in
Microsoft 365 (Outlook, Teams, PowerPoint, Word)
and
Google Workspace
.

Comfortable learning and mastering new software platforms quickly such as HubSpot CRM.

Interested in
technology, communications, and the defence/public safety space
.

Thrives in a
team of high-achieving, independent professionals
who believe in collaboration and accountability.

Why Join Us

At
Inter-Op Canada
, we work at the intersection of next-generation
technology, national defence and security, and public safety
— delivering advanced tactical communication and interoperability solutions for the
Canadian Armed Forces, Department of National Defence
and
Public Safety agencies in Canada and Abroad
.

You'll join a
fast-moving, collaborative team
that values initiative, integrity, and execution. Every day brings opportunities to grow your skills, build meaningful professional relationships, and make a real impact in Canada's defence and technology innovation landscape.